ASSYRIA TOWNSHIP,  Barry   County, Michigan
 

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                                                                                                     Meeting Minutes

The Township Board meets on the first Monday of each month (if Monday is a holiday we meet the following day) at 7:30 p.m. There is always opportunity for Township residents to comment on anything relating to the Township. This means you are welcome to the meetings.

Meeting dates.  Those dates are the first Monday of the month at 7:30 p.m.  If the first Monday is a federally observed holiday, the meeting will be held the Tuesday following the Monday that is a holiday at 7:30 pm. The Annual meeting, budget hearing and regular meeting will be held the last regular business day in March  at 7:30 p.m    There will be no regular meeting in April.

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                         BELLEVUE COMMUNITY FIRE BOARD

 

                                    Monday April 17, 2017

 

Meeting called to order by Chairman, Mike Timmons at 7:00 a.m.

 

Present: Mike Timmons, Mike Jones, Hannah Coy, Jason Farmer

   Absent-James Miller

Public Comment: 

Minutes:  Jason Farmer made a motion to approve the minutes, seconded my Mike Jones.  Minutes were approved 

Secretary/Treasurer Report:

 

Fire Chiefs Report:

·       Mike Timmons made a motion to purchase new turn out gear, five sets of turn out gear for a total of $10,000, Jason Farmer second-motion carried.

Old Business:  

o   Letter of intent to stop billing residents-bill governing municipalities

o   Phone service

 

New Business:

o   A motion was made by Hannah Coy, and second by Jason Farmer to switch to Verizon and cancel AT&T.  Motion was carried.

o   Fire Board was reorganized as follows; a motion was made by Mike Timmons and second by Jason Farmer to keep Hannah Coy as secretary/treasurer-motion carried.  A motion was made by Hannah Coy, second by Jason Farmer, to make Mike Jones Chairman-motion carried.  A motion was made by Mike Jones, second my Hannah Coy, to make Jason Farmer Vice Chairman-motion carried.  Don Chase will be sitting on the board for Bellevue Township, member, and Jim Miller will be taken off for Assyria Township representative.

 

Municipalities Report:  None

 

Public Comment: 

 

Meeting adjourned:  8:30 pm

 

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                          Assyria Township Board Minutes

                                      May 1, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, May 1, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-The board of Commissioners went to the Commission on Aging Building to view the buildings condition.  Demolition of the building had been considered two years ago.  They have discussed the possibilities of moving departments into other county buildings or building a new building, either way the cost will be about $ 5.5 million.  They are considering putting a request for a millage on the August ballot.

-Members of the public were not happy with the name selected for the Library, therefore, the name is being reconsidered.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The county has decided to go with the voting equipment from Dominion, based on their service history, ballot cost, and their equipment being approved by the state.

-The summary statement of the actual financial condition of the general fund at the end of the previous month, will be provided by the Treasurer.

-May 2, 2017, election is at Johnstown Township. 

 

TREASURER:

-Financial Statements presented

-Suggestion to check into changing the due date of the telephone and electric bills.

 

TRUSTEE: Nothing to report.

 

ASSESSOR: Absent

 

SUPERVISOR:

-Motion made by M. Timmons, Supported by A. Terry to increase the Sexton’s annual pay to $16,418.00. All members vote YES.

-Attended an intergovernmental workshop April 26, 2017, regarding Disaster recovery plans.

-M-Dot will be milling and filling M-66 from Baseline Road to Cox Road, May 8 until June. Questions or concerns contact: Dan Robert 269-998-6556.

-Union Cemetery meeting Thursday, June 15, 2017 at 7:00 p. m.

-The Assyria Township Building Committee (Gene Waterbury, Jim Miller, Beth Miller. Absent Heidi Bartha) met on April 8, 2017 to review bid proposals for an impending building project. Three bids were received.  One for $341,846.00; one for $338,000.00; and one for $348,118.00.

The Committee determined that all three bidders have comparable resources, communications, value-engineering skills, financial responsibility, experience and a good understanding of our building project aspiration, but that the costs presented are prohibitive and that negotiation was required.  On Wednesday April 12, the whole committee met with each bidder individually to identify potential cost reduction factors.  All bidders were asked to resubmit their bids. 

 

At this point in time, it is undetermined when the revised estimates will be available. If it is necessary to hold a Special meeting, a notice will be posted no less than 18 hours prior, on the Assyria Township Hall.  Otherwise the project and estimates will be discussed at the next board meeting on June 5, 2017 at 7:00 p.m.

-Amy Laverty-Meeker of Studio Aim Freelance Creativity has been paid for her work up to this point, however, if it is necessary to have revised prints drawn there would be an additional cost.

 

Motion made by B. Miller, Supported by J. Miller to pay Amy Laverty-Meeker up to $1,500.00 to make any print visions needed. All members vote YES.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS:

-It was determined that the $3,000.00 that has been being paid by the fire department for financial administration was not only used for billing Assyria Township’s residents for runs made, but it was also compensation for performing the other duties of the office. The township will need to make a decision as to charge the residents for fire services or not.

 

Meeting adjourned at 8:50 pm

 

Respectfully submitted, Annette Terry

Assyria Township Clerk

                                               

 

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  N O T I C E

 

A special meeting of the Assyria Township Building Committee will be held at 6 p.m. Monday 10, Tuesday 11 and Wednesday 12 April 2017 at the Assyria Township Hall at 8094 Tasker Road for the purpose of reviewing bid proposals for completeness, correctness, and suitability in relation to an impending building project.  The committee will interview bidders to help insure the most realistically equitable and practical information possible is made available to the Township Board for bid selection.

 

 

 

 

            ASSYRIA TOWNSHIP ANNUAL MEETING

                                  31 March 2017

                           MEETING OPENED AT 7:30 P.M.

 

 

Per MCL 41 Sections 8 & 95, the Assyria Township Board has by resolution on 3 January 2017 set Board annual salaries effective 1 April 2017 as follows:

 

Trustee salaries:      $1,393.00

Clerk salary:             $9,261.00

Treasure salary:     $10,660.00

Supervisor salary:    $6,630.00

 

The electors of this Township were given the opportunity to alter the amount of salary fixed by this resolution.  The floor was opened and Mr. Mike Boles availed himself of the opportunity. His motions to alter salaries as presented were defeated by voice vote of the electors.

 

The new Bellevue Community Fire Chief reported on the acquisition status of its new primary fire fighting apparatus, new and improved mutual aide agreements and the potential for folding the Bellevue Medical First Responder operation into the Fire Department to increase efficiency and cost reduction.

 

Adjourned at 7:50 p.m.

 

 

ASSYRIA TOWNSHIP FY2018 BUDGET HEARING

at the Assyria Township Hall on March 31, 2017. The meeting was called to order at 7:51 p.m.

 

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

FY2018 proposed budget presented.

 

Moved to the next regular meeting for vote.

 

           Meeting adjourned at 8:09 p.m.

 

 

 

Assyria Township Board Minutes

March 31, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 31, 2017. The meeting was called to order at 8:10 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONER: Absent 

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Spoke to the Sexton in regard to flags remaining on graves, He was only aware of the one on his Grandfather’s grave and a few others family members had left on their love ones graves.

-Reminder there will be an election May 2, 2017, regarding Pennfield School.  Our Voters will be going to Johnstown Township Hall to vote. 

-Confirmed the date of the Special Meeting regarding the Assyria Township Hall Addition and Renovations project as April 13, 2017 at 7:00 pm, at the Assyria Town Hall. Notice of Special meeting  to be placed in the Reminder April 8, 2017.

-There has been a discrepancy in the Assyria Town Hall’s address. The correct address is:

8094 Tasker Road, Bellevue, MI.  Mailing address still remains as: P. O. Box 211, Bellevue, MI 49021.

-While reviewing the books, the Treasurer and clerk discovered no adjustment was made to reflect the Sexton’s pay increase of $48.00 per year. 

 

Motion made by M. Timmons, Supported by J. Miller to make the correction to the budget.

All members vote YES.

 

-The clerk has noticed that by waiting for board meetings to approve the phone, electric and gas bills, there are times we are either paying late fees or not taking advantage of discounts.

 

Motion made by A. Terry supported by G. Waterbury when it is to the townships advantage, to pay the phone, electric, and/or gas bills up to the amount of $500.00 per month prior to the board meeting.

 

TREASURER:

-Financial Statements presented.

-Bid deadline has been extended until April 7, 2017.

-Both the Treasurer and Trustee J. Miller have met with contractors at the hall for them to see the building.

-There has been discussion as to the location of the drain field for the new addition. Possibly bulldozing the high point to relocate the purposed drain field.

 

                                                                

 

 

 

 

 

 

 

Trustee:

-J. Miller stated we should wait until the back fill is done on the new addition, before any final decisions were made in regard to location of the drain filed or bulldozing options.

-Trees have been taken down.

 

-E. Waterbury: Nothing to report

 

 

ASSESSOR: Absent

 

SUPERVISOR:

-In regard to the Accident Fund Insurance the Supervisor would like a hard copy of the policy.

-Due to the treasurers expertise in the insurance industry the Supervisor would like the treasure to be the alternative contact in regard to the policy.

-We are up for renewal of the policy

 

Motion was made by B. Miller supported by M. Timmons to pay the renewal amount of $3,106.00.

Roll call taken. All members vote YES.

 

- MARCH Board of Review resulted in 14 petitions, 2 100% Vet exemptions, 2 assessed value reductions and 1 Tentative Tax reduction.  Plus the Assessor is to reassess 08-01-026-004-00 this year and apprise the supervisor of the results.

 

-Propose[MT1] d the possibility of eliminating a charge to residents for Fire suppression runs.  $3,000.00 per year is being paid to bill and collect for the calls made. If the residents were not charged for the service we could eliminate the cost of billing and collecting fee, which in turn would help build a community relationship with the Fire and Rescue. The fire department will provide more information at the next board meeting. 

-Requested thoughts on in regard to the Union Cemetery.

 

Motion made by B. Miller supported by G. Waterbury to table the subject until the next meeting, to gather more information.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS:     The Board approved the FY2018 General Appropriations resolution by unanimous vote and the Supervisor declared the motion carried and the resolution duly adopted on this date of the 31st day of March, 2017.

 

Meeting adjourned at 9:45 pm.

 

Respectfully submitted, Annette Terry, Township Clerk

 

 

Assyria Township Board Minutes

March 6, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 6, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: H. Wing

-Reported the Library has been renamed: The Barry County Cabinet

-Stated that Commissioner Giver gave a state of Barry County Address at their last meeting.

 

PUBLIC COMMENT:

-Clarissa Boggs-Balke from Barry/Eaton Health said they are actively involved with the schools by holding events to make residents more aware of health issues that need to be addressed. They also want the community to be aware that tick season has started early this year.

 

-Keith Rosick came to introduce himself and express his interest in bidding on Assyria Township Hall Addition and Renovations.

 

-Amy Laverty-Meeker of Studio Aim Freelance Creativity stated in regard to the Assyria Township Hall Addition and Renovations project, she felt it would be best if we had the contractor that won the bid write the contract.  There was also discussion as to getting an ad placed in both the Reminder and Shopper as soon as possible to notify everyone we have opened the bidding.

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-In regard to the May 2, 2017 election, the only item involving Assyria Township is the Pennfield School Bond Proposal, therefore our Pennfield School voters are being sent to Johnstown Township to vote.  Notice to this effect was mailed February 27, 2017 in post card form to each of our 147 voters.  If they are in need of an absentee ballot will need to contact:

 

Johnstown Township, 13641 South M-37, Battle Creek, MI 49017   (269-721-9709)

 

The last day for Pennfield voters to register in order to vote in the May 2, 2017 election is April 3, 2017.  I will be available at 15897 Wing Road, Battle Creek, MI 49017 from 9-5.  If anyone would like to register before that day or would like to let me know they need to register they may contact me at 269-968-3329 or 269-967-8032. 

 

-March 16, 2017 both Heidi Bartha and I plan on attending a meeting to review the new voting machines.  Final cost responsible has not yet been determined.  At this point in time it does not appear as though the township will be responsible for the cost of the equipment, least not for the first five years.  However, there may be programming fees. 

 

TREASURER:

-Financial Statements presented.

-Received a check from the State for State Shared Revenue in the amount of $26,622.00.

-Still waiting to hear back in regard to the workers compensation situation. Thought it would be a good idea to see if someone from the insurance company would be willing to meet with us.

TRUSTEE:

-J. Miller said that Tim Eggerstedt stated if we would like to keep the logs removed from the property, the cost to remove them would be $4,000.00 or they would do the work for the timber. 

 

Motion made by J. Miller, Supported by G. Waterbury for Tim Eggerstedt to perform the tree removal service for the timber.

All members vote YES.

 

-E. Waterbury-Nothing to report.

 

ASSESSOR: Nothing to report

 

SUPERVISOR:

-An ad needs to be placed in the Reminder, the week of March 13, 2017 stating:

Assyria Township will hold its Annual meeting at the Township Hall at 8094 Tasker Road at 7:30 p.m. on Friday, March 31, 2017, followed by a public hearing of the proposed township budget for fiscal year 2018 (FY2018), the expected millage rate to support the budget is 0.85220%, this will in turn be followed by the last annual meeting for FY2017. NOTE: There will be no regular meeting in April.

-Discussion on proceeding with the next step of getting bids for the Assyria Township Hall Addition and Renovations project.

 

Motion made by J. Miller supported by B. Miller to open the bidding process for the project.

All members vote YES

 

-An ad needs to be placed in the Reminder and the Shopper announcing the opening and closing period for the Assyria Township Hall Addition and Renovations bidding. 

-In addition to the above there will need to be a notice of a special meeting on April 13, 2017 @ 7:00 p. m. to award the contracts for the Assyria Township Hall Addition and Renovations placed in the Reminder.

 

-March 2017 Board of Review will meet:

 March 13, 2017 Monday, 9-12 a.m. & 2-5 p.m. to receive petitions

 March 14, 2017 Tuesday, 6-9 p.m.to receive petitions

 March 15, 2017 Wednesday 6-9 p.m. to receive petitions

 March 16, 2017 Thursday 6-9 p.m. to receive petitions and finalize

 Will not meet Friday

 

-Based on previous conversation with the Board, on May 2, 2016 I gave wood cutting permission to Don Goodnoe for cutting wood in designated areas on Assyria Township property. As I had advised the Board, Goodnoe suggested a curved drive, because there were some good trees that should remain standing.  He signed a “hold harmless” agreement. MTA & insurance risk assessment of July 1, 2015 says “Do Hold Harmless”.   In view of the willingness of Mr. Eggerstedts’  to serve as the Forrester of the whole of the woods for the wood, I have asked Mr. Goodnoe to terminate his tree cutting and take what he has already cut.

 

 

 

 

 

 

 

 

 

-Purposed budget for 2018 was discussed.

 

Motion made by M. Timmons, Supported by B. Miller to place the accepted purposed budget on the agenda of the budget meeting on 31 March 2017.   All members vote YES.

 

 

Public Comment::

A concerned citizen expressed his displeasure at the impending upgrade of the township hall.  In his opinion sanitary facilities are unnecessary and the Assyria Township Board should be dissolved in favor of something else.  All the township does is waste money.

 

Another attendee spoke up saying, based on her familiarity with such things, this project is long overdue. 

 

NEW BUSINESS:  None

 

OLD BUSINESS: None 

 

Meeting adjourned at 9:00 p.m.   

 

Respectfully submitted, Annette Terry

Assyria Township Clerk

 

 

 

Assyria Township Board Minutes

February 6, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall, on February 6, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: H. Wing had nothing to report.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by E. Waterbury to pay the bills, plus pay Kenneth C. Brandt, $500.00 for his survey services.

Roll call taken.  All members vote YES.

 

CLERK:

-There will be an election on May 2, 2017. Therefore, I will be taking the necessary classes to be certified to work the election.  Due to the fact only Pennfield Schools will be voting in our township the county is considering having  our voters vote at Johnstown Township.

-The state is considering new voting machines. There will be a meeting to review the machines and their cost March 16, 2017, both Heidi Bartha and I plan to attend.  No information was given as to who will be responsible for the cost of the equipment.

-A letter from our Worker Comp Insurance Co. was received stating we were under insured, based on the amount of pay our Sexton receives. It was discussed that he was not an employee and he carried his own insurance. Therefore the board did not feel this information was correct.  B. Miller offered to contact the company to try to determine if this information was accurate.

-I inquired to see if there would be any interest in possibly holding an Easter egg hunt to raise funds for the Fire Department. Offering to donate toys for the event. I was given contact information of others to speak with.

 

TREASURER:

-Financial Statements presented.

-The last day to pay taxes is February 28, 2017, Beth Miller will be home all day to expect payments.

 

TRUSTEE:

-J. Miller

-The person that was going to be clearing the trees has not been able to make it. 

-He brought drawings of what the new building would look like and advised we may want to consider re-roofing and siding the current building at the time that the new addition was added.

-Also that the Architect thought we should consider putting windows in the existing hall and doing a stage two revitalization of the existing hall.

-There will be a meeting to review and approve the townships building permit at the Barry County Planning Commission. He was not sure of the date, but that has since been confirmed to be February 27, 2017 at 7:00.

-It was also advised that we may need to redefine our parking area, which if this is the case we will want to put the work involved out for bid. 

 

TRUSTEE:

-E. Waterbury 

-Nothing to report

 

ASSESSOR:

-Assessment Notices will be going out in approximately two weeks.

 

SUPERVISOR:

-Board of Review training will be Tuesday February 28, 2017 from 12:30 to 4:30.

-M. Timmons has appointed Linda Timmons as an alternate and is looking for suggestions for at least one more person.

The Barry Community Foundation hosted the January 17, 2017 Supervisors meeting.

-He plans on attending Michigan Municipal League training in Lansing May 16 and June 20, 2017. Communities Best Practices, planning for the future Strategic & Master.

-Need to reserve heated handicapped port-a-potty for the Board of Review held in March.

-The Assyria Township Board of Review for 2017 will be held at the Assyria Township Hall.

8094 Tasker Road, Bellevue, MI 49021 on the following dates:

 

Tuesday, March 7, (6-7 pm) – Organizational Meeting

Monday, March 13, (9-12 am & 2-5 pm) – Receive Petitions

Tuesday, March 14, (6-9 pm) – Receive Petitions

Wednesday, March 15, (6-9 pm) – Receive Petitions

 

The Board of Review may meet on Friday, March 17 at 6 pm to finalize as necessary.

Residents or their representatives are required to petition in person.

 

The tentative ratios and the estimated multipliers for each class of real property and personal property for 2017 are as follows:

 

                                                            RATIO                                     MULTIPLER

Agricultural                                          46.81                                       1.0681%

Commercial                                         49.68                                       1.0064%

Residential                                          46.04                                       1.0860%

Timber Cutover                                   50.00                                       1.0000%

Developmental                                    50.00                                       1.0000%

Industrial                                             61.04                                         .8191%

Personal Property                               50.00                                       1.0000%

 

Individuals with disabilities requesting assistance should place their request to Annette Terry Assyria Township Clerk 269-968-3329.

 

- A notice reflecting the above information in relation to the Board of Review is to be placed in the Reminder three times.

 

-A new fire truck is on order at a total cost of $349,988.00, at a rate of $87,500.00 per governing unit. 

-M. Timmons suggest that we consider a sump pump in the basement of the new addition and that the water only be left on when the building is occupied.

 

Public Comment:

-A Citizen inquired as to the cost of the new addition to the building.  The new addition is proposed to be 1,600 square feet at a cost of approximately $200,000.00.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

2016-2017 Budget:

 

Motion made by B. Miller, supported by M. Timmons to:

Increase account 101-801 Accounting and Audit Fees from $3,500.00 to $4,500.00,

Decrease account 101-802 Legal Fees from $1,000.00 to zero dollars,

Increase account 101-900 Printing and Publishing from $300.00 to $400.00,

Increase account 101-955 Insurance from $3,200.00 to $3,600.00,

Decrease account 101-961 Training from $1,000.00 to zero dollars,

Increase account 101-962 Miscellaneous Expenses from $1,000.00 to $4,000.00.

All members vote YES.

 

Motion made by J. Miller, supported by B. Miller to:

Decrease account 215-727 Office supplies from $1,500.00 to $1,200.00,

Increase account 215-961 Training from zero dollars to $300.00.

All members vote YES.

 

Motion made by M. Timmons, supported by B. Miller to:

Increase account 262-962 Miscellaneous Expense from $200.00 to $2,000.00.

All members vote YES.

 

Motion made by M. Timmons, supported by B. Miller to:

Increase account 336-900 from zero dollars to $87,500.00.

All members vote YES.

 

Motion made by B. Miller, supported by M. Timmons to:

Increase account 651-804 Contracted Services-Bellevue from $2,400.00 to $3,000.00,

Increase account 651-900 Contracted Services- Johnstown from $4,000.00 to $8000.00.

All members vote YES.

 

Meeting adjourned at 9:20 pm

 

Respectfully submitted, Annette Terry, Assyria Township Clerk

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                                                              BELLEVUE FIRE CONTROL BOARD

                                                                         24 January  2017

Mike Timmons, Assyria Township-Chairman                                   Mark Jordan-Fire Chief

Mike Jones,  Bellevue Township-Vice Chairman                  Jacob Jackson-Asst. Chief

Hanna Coy, Village of Bellevue, Sec/Tres.

Jason Farmer, Convis Township-Member

James Miller, Assyria Township-Member

Meeting called to order by Chairman, Mike Timmons at 7:00 p.m.

The Pledge of Allegiance was recited.

Present: Mike Timmons, Mike Jones, Jason Farmer. James Miller Absent:  Hanna Coy

Firemen:  Mark Jordan, Jacob Jackson

Guest: Don Chase, Stuart Black,

 

Minutes:  A motion to accept the January 16, 2017 minutes was made by Jason Farmer, seconded by Mike Jones.  The motion carried unanimously.

 

TRUCK:  Jordan reminded everyone that the chasse is still available and the total cost for the fire truck will be $349,988 and will be 224 days out.  The village committed to the $87,500, as well as, Bellevue Township, Assyria Township, and Convis Township.

 

The Board acknowledges that all municipalities have allocated money for a new fire truck.

 

Don Chase was concerned about what truck is being purchased.

 

A motion was made by Jason Farmer, seconded by Mike Jones to authorize the fire chief to proceed with the acquisition of a new fire apparatus at $87,500 per each governing entity not to exceed a total of $350,000.00, with all members signing the quote from Kodiak Emergency Vehicles.   Yes votes: Mike Timmons, Mike Jones, Jason Farmer, James Miller.  Absent: Hanna Coy.

 

Jason Farmer would like an invoice sent to each political unit.

 

Public Comment:  None

 

Administrative Assistant Report:  None

 

Fire Chiefs Report: Mark Jordan reported:  The Marathon card has been increasingly difficult to work with, and would like to apply for a Wex Fuel Card to be carried in each vehicle.  Jim Miller made a motion to allow Jordan to apply for a Wex Fuel Card, it was seconded by Jason Farmer.  The motion carried unanimously.

 

Old Business:   None

 

New Business:   None

 

Municipalities Report:  None

 

Public Comment:  None

 

Meeting adjourned:  A motion to adjourn the meeting at 7:30 p.m. was made by Mike Timmons, seconded by Mike Jones.  The motion carried unanimously.

 

Respectfully submitted,

Sam Schroder,   Bellevue Fire Control Board Administrative Assistant

 

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                BELLEVUE FIRE CONTROL BOARD

                                                                      JOINT ALL UNITS MEETING

                                                                               16 January 2017

Mike Timmons, Assyria Township-Chairman                                   Mark Jordan-Fire Chief

Mike Jones,  Bellevue Township-Vice Chairman                  Jacob Jackson-Asst. Chief

Hanna Coy, Village of Bellevue, Sec/Tres.

Jason Farmer, Convis Township-Member

James Miller, Assyria Township-Member

Meeting called to order by Chairman, Mike Timmons at 6:00 a.m.

The Pledge of Allegiance was recited.

Present: Mike Timmons, Mike Jones, Steve Racine, Jason Farmer. James Miller            Absent:  None

Guest: Please see attached sheet

 

This meeting is convened early to facilitate the gathering of the governing political units to discuss the acquisition of a new fire apparatus and such other issues as they may deem relevant.

 

TRUCK

Mark Jordan explained the cost of the demo chasse $350,000, there is only one left.  Cost of repairs on the old rig, fixing the water tank is upwards of $15,000, on a 27 year old truck. 

Timmons stated that three townships have committed funds for a new truck, if everyone could commit to $87,500.  The village could not commit tonight.  He asked if we could figure out how to get this funding done.

 

Village representative was concerned about the double taxation for fire protection, village and township.  Discussion of the village pulling out of the Fire Control Board. 

 

If only three entities were involved (pending the withdraw of the Village)

Assyria Township approved paying $47,000 to purchase the chasse, per quorum at meeting.

Bellevue Township approved paying $47,000 to purchase the chasse, per quorum at meeting.

Convis Township cannot approve the money until a monthly meeting, but money has been allotted.

 

Assyria township representative Annette Terry brought up that they knew someone who built fire trucks. 

 

Bellevue Township representative was concerned about the Bellevue Fire Control Board assuming what each entity will be doing.  Has the Board given the municipalities a deadline.

 

Mike Timmons  made a motion that as soon as the village appropriates  $87,500 that the fire chief can purchase the chasse, no second was given.  The motion was not approved.

 

Dave Burkett reported that the Village has had the fire truck purchase reported since 2015.

 

A special meeting of the Bellevue Fire Control Board was set for Tuesday January 24, 2017 at 7:00 p.m., the day after the Village Council Meeting, where the Villages intentions could be discussed. 

 

BUDGET

Timmons brought up the Fire Control Board doing their budget in January to accommodate for the other entities to have time for changes.  No changes.

 

Public Comment:  None

 

Minutes:  A motion to accept the December 19, 2016 minutes was made by Jason Farmer, seconded by Mike Jones.  The minutes were approved.  The motion passed unanimously.

 

Monthly Payment:  A motion to accept the December/January Monthly bills paid and to be paid was made by Mike Timmons, seconded by Mike Jones. The motion was approved in a unanimous vote.

 

Billing Statements:  Schroder presented the current budget status and the Bank account Statement (December $101,440.38).  Jordan would like a listing of all incoming money also.

 

Administrative Assistant Report:   Schroder passed out a sheet showing the non-payment for fire runs in 2016

 

Fire Chiefs Report: Mark Jordan reported:  

·       Jordan will be changing Fire Fighter Numbers

·       A motion to donate 10 sets of Old PBI Gear and helmets to the Van Buren Fire Academy was made by Hanna Coy seconded by Jason Farmer.  The motion carried unanimously. Per Jordan’s recommendations.

·       Payroll amounts have been added to the budget sheet

·       As of the January meeting the following tests have been completed: FIT Test and POV Inspections,  as well as, an Equipment Inventory.

·       Jordan reported that we are in need of Traffic Vests($283), 3 new pagers($892), and a new phone and answering machine($150).  Although two of these areas are over budget, there is extra funds available.  A motion to purchase Traffic Vest($283), 3 New Pagers($892), and a new phone and answering system($150) was made by Jim Miller, seconded by Jason Farmer.  The motion carried unanimously.

·       A new battery was put in #117 ($277)

·       A motion to install a new fuel tank ($1000) in truck #111 was made by Mike Timmons, seconded by Jason Farmer.  The motion carried unanimously.  This vehicle will be out of service for one day.

·       The proposed budget will be discussed at the next meeting.

 

Old Business:   Discussion on the unity of the Medial First Responder and the Fire Department was brought up.  Jordan would like them to be a single unity by the board.  Bellevue Township will work on giving the board a report at the next meeting of the status on the unit and their recommendations.  A motion to pursue the combination of the Medial First Responder and the Fire Department was made by Mike Timmons, seconded by Jason Farmer.  The motion carried unanimously.

 

New Business:   None

 

Municipalities Report:  None

 

Public Comment:  Schroder noted that Hanna Coy is the new representative for the Village of Bellevue on the Fire Control Board.  She was asked if she would like the responsibility of Secretary/Treasurer(she accepted).  A motion to accept Hanna Coy as the new secretary/treasurer was made by Mike Jones, seconded by Jason Farmer.  The motion carried unanimously.

 

Meeting adjourned:  A motion to adjourn the meeting at 8:47 p.m. was made by Hanna Coy, seconded by Mike Jones.  The motion carried unanimously.

 

Respectfully submitted,

Sam Schroder,  Bellevue Fire Control Board Administrative Assistant

 

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UNION CEMETERY ASSOCIATION,   BARRY COUNTY MICHIGAN

 

Meeting called to order at 7:25 p.m. Thursday 12 January 2017 and the Pledge of Allegiance was recited.

MEMBERS PRESENT:  Mike Timmons, Assyria Township;  Chad Van Syckle, Baltimore Township; Jeff Butler, Maple Grove Township.

MEMBERS NOT PRESENT:  Barbara Earl, Johnstown Township

REVIEW OF PREVIOUS MINUTES: The 17 November minutes unanimously approved as written.

PUBLIC COMMENT: None.

BUSINESS: 

1.  Motion by Jeff Butler, support by Chad Van Syckle to maintain the annual Township support of $2,500 for FY2017-2018.  Roll Call vote.  All members present voted yes, motion passed.

2.   Motion by Jeff Butler, support by Chad Van Syckle to renew the existing Sexton contract for one year upon its expiration for the same cost of $ 7,200.  Roll Call vote.  All members present voted yes, motion passed.

3.  Motion by Jeff Butler, support by Chad Van Syckle to authorize the Sexton to obligate the Association up to $500 for the acquisition of new cemetery lot/grave corner markers.  Roll Call vote.  All members present voted yes, motion passed.

4.  The Sexton inquired of the Board if it was satisfied with the existing practice of suspending cemetery trash collection & disposal during the first week of October and resume said collection & disposal during the first week of April on an annual basis.  The Board said it is satisfied.

5.  The need for a Union Cemetery file cabinet (possibly fireproof) was discussed and was determined as valid.  Mike Timmons will research the subject and provide results at the next meeting.

6.  Next meeting is set for Thursday 15 June 2017 at 7 p.m.

No other business, meeting adjourned at 7:53 p.m.

Minutes synopsis prepared by Mike P. Timmons, Chair.

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Assyria Township Board Minutes

January 3, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, January 3, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: Heather Wing had nothing to report.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by E. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK: Nothing to report.

 

TREASURER:

-Financial Statements presented

-Received a check from the State for State Shared Revenue in the amount of $26,528.00.

 

TRUSTEE:

-J. Miller discussed the possibility of someone logging some of the trees from the township property.

 

-E. Waterbury stated due to the weather the surveyor has not been able to complete our request and he hopes to be able have it completed by the next township meeting.

 

ASSESSOR: Nothing to report.

 

SUPERVISOR:

-Amy Meeker was unable to present the board with drawings, but did bring samples of roof and siding colors. Discussed the addition as being 1,600 square feet.

-Motion by M. Timmons, Support by B. Miller to send Lola Hedges, Paul Wing, Sally Sheldon, and himself to BOR Training on February 28, 2017 at a cost $81.00 now or $101.00 later.

All members vote YES.

-Union Cemetery meeting will be at 7:00 p.m. on January 12, 2017.

-Annual Road Commissioners meeting will be at 3:00 p.m. on January 16, 2017.

- Bellevue Fire Control Board will meet at 6:00 p. m. on January 16, 2017.

- Discussed township board salaries. The board resolved that the FY2018 salaries should be as follows unless otherwise required at the annual meeting of the electorate.  

 

Supervisor salary:    $6,630.00

Treasure salary:     $10,660.00

Clerk salary:             $9,261.00

Trustee salaries:      $1,393.00

 

A resolution was made by M. Timmons, Support by B. Miller.  Roll call taken. M. Timmons,  B. Miller, E. Waterbury and A. Terry vote YES; J. Miller’s vote is NAY.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None 

 

Meeting adjourned at 8:20 pm

 

Respectfully submitted, Annette Terry, Assyria Township Clerk

 

 

 

 

 

BELLEVUE COMMUNITY FIRE BOARD

Mike Timmons, Assyria Township-Chairman                                   David Burkett-Fire Chief

Mike Jones,  Bellevue Township-Vice Chairman                  Mark Bassett-Asst. Chief

Steve Racine, Village of Bellevue, Sec/Tres.

Jason Farmer, Convis Township-Member

James Miller, Assyria Township-Member

Meeting called to order by Chairman, Mike Timmons at 7:00 a.m.

 

The Pledge of Allegiance was recited.

 

Two newly elected officials were introduced as representatives of their municipalities.  Jason Farmer, Convis Township Supervisor, and Mike Jones, Bellevue Township Trustee.  They will be replacing Julia Schafer and Don Chase respectively as Bellevue Fire Control Board officials.

 

Present: Mike Timmons, Mike Jones, Steve Racine, Jason Farmer Absent:  James Miller

uest:  David Burkett- Fire Chief, Mark Bassett-Asst. Fire Chief, Mark Jordan, Jacob Jackson, Don Chase, Richard Harvey.

 

Public Comment:  None

 

Minutes:  A motion to accept the October 17, 2016 minutes was made by Jason Farmer, seconded by Mike Jones.  The minutes were approved.  The motion passed unanimously.

 

Monthly Payment:  A motion to accept the October and November Monthly Payments was made by Mike Timmons, seconded by Steve Racine with discussion on the Auditor payment and that no payroll was reflected in the budgeted amounts. The motion was approved in a unanimous vote.

 

Don Chase from Bellevue Township made note that it is difficult to make decisions when the Fire Board only meets every other month.  Mike Jones made a motion to change the Bellevue Fire Control Board meetings to monthly meetings.  Steve Racine seconded the motion.  The motion carried unanimously.

 

Billing Statements:  Bank account Statements (October $105,994.88) (November$99,973.72)

 

Old Business:   Discussion of New Truck.  Bellevue Township would like to strongly encourage  the purchase of a new truck, and would like a joint meeting with all participating municipalities board members.  January 16, 2017 will be a joint Fire Control Board Meeting along with our monthly Board meeting at 6:00 p.m. to expedite this issue.

 

New Business:   Schroder asked what the board would like to do about the financial portion of the new fire chief.  Bank account changes, credit card changes.  The bank would like minutes to reflect the changes.  Burkett was asked if he wanted to stay on the account.  Dave said he did not need to be.  A motion was made to take Burkett off the accounts and replace with Mark Jordan by Mike Jones, seconded by Jason Farmer.  The motion carried unanimously. 

 

Administrative Assistant Report:  Schroder passed around the directory for new changes.  We need to start preparing for the budget.  Jordan would like to work on the budget.

 

Fire Chiefs Report: Dave Burkett reported:  

            *Our Thermal Imaging Camera is obsolete.  It was reported that we could get a demo for $4,800.  A motion to purchase a Thermal Imaging Camera for $4,800.00 was made by Mike Jones, seconded by Steve Racine.  The motion carried unanimously.

            *The struts that we were purchasing have been donated to the Fire Department.

            *Firehose Fitting needed $130.00 plus shipping

            *Lottery Ticket Winner donated $10,000 to the Firemen’s Fund.

            *2018/2019 our Air Tanks will be obsolete, there are 34 units, with approximately $25,000 to replace.

            *Two Firemen resigned

            *There are three new in training

            *Jordan reported that a demo chasse with 4 to 5 thousand miles on it could be purchased at an $85,000 savings. 

            * Burkett asked if we could purchase a new rig without the 4th entity. 

 

Municipalities Report:  None

 

Public Comment:   None

 

Meeting adjourned:   8:35 p.m.

 

========================================

 

Assyria Township Board Minutes

Monday, December 5, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, Monday, December 5, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, E. Waterbury, M. Timmons and A. Terry

Members absent: J. Miller

 

COUNTY COMMISSIONER: Jim Dull presented a report. 

 

Minutes from previous meeting (November 7, 2016) reviewed and approved as written.

 

The bills were reviewed.  Motion by B. Miller, Support by E. Waterbury to pay the bills, plus pay Dutch Angus for one hour of back hoe service in the amount of $100.00 check number 9656.

Roll call taken.  All members vote Yes.

 

PUBLIC COMMENT: None

CLERK:

-I was advised by Pam Palmer, Barry County Clerk, there would be a recount held Sunday December 11th at the Hastings Charter Township. I will be taking the ballots there on Tues December 6th.

-I swore Heidi Bartha in as my Deputy Clerk on November 19th.

 

TREASURER:

-Financial Statement presented.

-B. Miller made a motion to remove Heidi Bartha from the bank accounts. Supported by E. Waterbury .All ayes. Motion carried.

-B. Miller made a motion to add Annette Terry to the bank accounts as Assyria Township Clerk. Supported by E. Waterbury. All ayes. Motion carried.

-B. Miller made a motion that November checks only will be signed with one signature in order for the bills to be paid without delay. Supported by E. Waterbury.  Roll call taken. All members vote Yes.

 

TRUSTEE:  no comments

 

ASSESSOR: presented a report.

 

SUPERVISOR REPORT:

-MTA New Official training being offered December 16th in Lansing or January 19th in Kalamazoo. Annette Terry will be attending the training on January 19, 2017.

-Board of Review will be held on December 13, 2016 (Tuesday) @ 6:00 pm.

-Union Cemetery annual meeting will be Thursday January 12, 2017.

-Annual Road Meeting Monday, January 3, 2017 at the County Road Commission in Hastings.

-Assyria Township has NOT authorized any Marijuana facilities under the Medical Marijuana Facilities Licensing Act, Public Act 281 of 2016.

-Supervisor directed that parcel # 08-01-031-020-00 (Metcalf Lake) be put back on the tax roll due to the lack of public access.

 

BUILDING UPDATE:

-Amy Laverty-Meeker presented her most recent floor plan and inquired about the property line.

-Motion was made by E. Waterbury to contact Ken Brant to mark the north/south property lines on the east and west sides of the township hall. Supported by E. Miller. All ayes. Motion carried.

-Motion to pay up to $500.00 for this service by M. Timmons. Supported by E. Waterbury. 

Roll Call taken. All members vote Yes.

 

PUBLIC COMMENT:

Citizen voiced concern regarding the accuracy of our cemetery makers and/or records. She knows of at least one infant family member that was buried in Assyria Township in the early 1900s, which she has not been able to locate a marker or record of.

 

NEW BUSINESS:  None

OLD BUSINESS: None 

 

Meeting adjourned at 9:55 pm,

 Respectfully submitted, Annette Terry, Assyria Township Clerk

 

 

 

Assyria Township Board Minutes

November 7, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, November 7, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: J. Miller, B. Miller, E. Waterbury, M. Timmons, and H. Bartha

 

COUNTY COMMISSIONERS REPORT: Jim Dull presented a report. 

 

Minutes from previous meeting October 3, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by H. Bartha, Support by J. Miller to pay the bills. 

Roll call taken.  All members vote Yes.

 

PUBLIC COMMENT:  Mark Jordan came out to introduce himself as the new Fire Chief for the Bellevue Community Fire Dept. starting in January 2017. 

 

CLERK:

-Election will be held on November 8, 2016 at the township hall. 

-This will be my last meeting as the clerk for Assyria Township, the new clerk will get sworn in on November 17, 2016 by the County Clerk.  

 

TREASURER:

-Financial Statement presented.

-Received a check from the State for State Shared Revenue in the amount of $26,750.00.

-A rough draft of the newsletter will go out to the board before a final copy is printed and sent out to the residents of Assyria Township.  

-December 5, 2017 meeting will need to do a resolution for the new clerk to replace the old clerk on all bank accounts.

 

TRUSTEE:  no comments

 

ASSESSOR: presented a report.

 

SUPERVISOR REPORT:

-November 16, 2016 Supervisor will be at the township to swear in the board 10:00am – 12.00pm.

-Board of Review will be held on December 13, 2016 (Tuesday) @ 6:00 pm.  (Need to have notice in paper).

-Free training for new officials will be held on November 28, 2016, Okemos Conference Center @ 12.00 pm.

-Received an email from Jack Walsh, County Road Commissioner, in reference to the maintenance on Wing Rd., at this time there will only be snow plowing and patching this road. 

 

BUILDING UPDATE:

-November 16, 2016 perk test from Barry Eaton District Health @ 10:00 am.

-Motion by M. Timmons, Second by J. Miller to pay up to $150.00 for back hoe service for the perk test that will be done on November 16, 2016.  All members vote Yes.

 

Public Comment: None

NEW BUSINESS:  None

OLD BUSINESS: None 

 

Meeting adjourned at 8:30 pm

 

Respectfully submitted, Heidi Bartha

Assyria Township Clerk

==========================================

 

Assyria Township Board Minutes

October 3, 2016

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, October 3, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

Members present: J. Miller, B. Miller, E. Waterbury and H. Bartha.

 Absent: M. Timmons

 COUNTY COMMISSIONERS REPORT: Jim Dull presented a report. 

Minutes from previous meeting September 6, 2016 reviewed and approved as written.

The bills were reviewed.  Motion by B. Miller, Support by J. Miller to pay the bills. 

Roll call taken.  All members vote Yes.

PUBLIC COMMENT:

-Heather Wing introduced herself to the township residents, she informed us that she will be running for County Commissioner. 

-Bob Becker, Charlton Park board member, came to address the township residents about the renewal of the mileage on the ballot.

CLERK:

--Election Inspectors were appointed tonight by the Election Commission (Supervisor-absent, Clerk-present & Treasurer-present).  Chairperson, Sally Bivens, Receiving Board, Joan Bair & Marilyn Higgins.  Election Inspectors Nora Peake & Ed Bartha

-Public testing of the ballots will be held on October 20, 2016 @ 1:30 pm at Baltimore Township 3100 E. Dowling Rd. This test is held to run a testing of ballots for the November 8, 2016 election.

-Clerk & Supervisor will be mapping out a section in the Ellis Cemetery on October 10, 2016.  (weather permitting)

TREASURER:

-Financial Statement presented.

-Just a reminder that information on ‘online taxes’ is for viewing only at this time.

TRUSTEE: 

ASSESSOR:

-Dennis McKelvey introduced Karen Rasch, owner of CLR Appraisals, to the board. CLR Appraisals was hired by the board  

-Preliminary Sales Study for Assyria Township – 9 ½% increase on residential class, Dennis is working on getting this reduced. 

-Register of deed is now asking for a fee when the Assessor is requesting a copy of a deed.  Dennis suggested that the board may have to set up an account as this will be money that would be paid for by the township. 

-Motion by B. Miller, Support by J.Miller to have the County Commissioner (J. Dull) request that the County Commission reconsider the budget for the Register of Deeds due to the charge for deed copies.  All members Vote Yes.

SUPERVISOR REPORT:  absent

BUILDING UPDATE:

Building committee still needs to get with the Barry County Health Dept. for boring sample and perk test.as well as drain field and septic.

NEW BUSINESS:  None

OLD BUSINESS: None

Meeting adjourned at 8:10 pm

Respectfully submitted, Heidi Bartha, Assyria Township Clerk

Date

Num

Name

Memo

Split

Amount

09/20/2016

9596

Postmaster

-SPLIT-

-142.20

09/30/2016

9597

Barry County Telephone

265-850 · Telephone

-76.04

09/30/2016

9598

Cyber Mind

101-900 · Printing and Publishing

-29.95

09/30/2016

9599

Consumers Energy

265-920 · Utilities

-34.53

09/30/2016

9600

Bellevue Community Fire Board

336-804 · Contracted Services

-5,000.00

09/30/2016

9601

Barry County Road Commission

446-901 · Unpaved Roads Upkeep

-10,000.00

09/30/2016

9602

Mike Timmons

-SPLIT-

-458.57

09/30/2016

9603

Elizabeth Miller

-SPLIT-

-696.74

09/30/2016

9604

Heidi Bartha

-SPLIT-

-619.03

09/30/2016

9605

James Miller

-SPLIT-

-105.43

09/30/2016

9606

Eugene Waterbury

-SPLIT-

-105.43

09/30/2016

9607

Dennis McKelvey

-SPLIT-

-849.59

09/30/2016

9608

GDH & Sons LLC

-SPLIT-

-1,860.00

09/30/2016

9609

Marilyn Higgins

-SPLIT-

-18.47

Total checks for September

-19,995.98

 

 

 

 

Assyria Township Board Minutes

September 6, 2016

 

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, September 6, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: J. Miller, B. Miller, E. Waterbury, M. Timmons, and H. Bartha

 

 

COUNTY COMMISSIONERS REPORT: Jim Dull presented a report.  Youth Day will be held at Charlton Park on September 10, 2016 10:00 am – 5:00 pm. 

 

Minutes from previous meeting August 1, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills. 

Roll call taken.  All members vote Yes.

 

PUBLIC COMMENT: none

 

CLERK:

-Clerk notified board that Ck # 9574 to Amy Laverty-Meeker dated 7-31-16 was not included on the Revenue & Expenditures Budget vs. Actual report, this check was overlooked and did not get inputted. 

 

TREASURER:

-Financial Statement presented.

-Received a check from the State for State Shared Revenue in the amount of $26,254.00

 

TRUSTEE: 

J. Miller talked about the architect drawing from Amy Laverty-Meeker from Studio AIM Hastings, at this time (7:55 pm) Ms. Meeker arrived to address the board.  (see BUILDING UPDATE)

 

ASSESSOR: absent

 

SUPERVISOR REPORT:

 

BUILDING UPDATE:

Amy Laverty-Meeker from Studio AIM arrived to address the board of a basement floor plan and main floor plan that the building committee and she worked on in two work session meetings.  Ms. Meeker suggested that a perk test and boring sample be done. 

-Motion by M. Timmons, Support by E. Waterbury to have the building committee spend up to $2,500.00 at the County Health Dept for a boring  sample and perk test to determine the counties approval for a well, drain field and septic.   All members vote Yes.

 

Public Comment:

Resident inquired that Wing Road needs work on.  Supervisor will contact Road Commission to see if someone will come out to address the concerns residents have on their roads. 

 

NEW BUSINESS:  None

OLD BUSINESS: None

 Meeting adjourned at 8:28 pm Respectfully submitted, Heidi Bartha, Assyria Township Clerk

 

 

 

Assyria Township Board Minutes

August 1, 2016

 

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, August 1, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: J. Miller, B. Miller, E. Waterbury, M. Timmons, and H. Bartha

 

COUNTY COMMISSIONERS REPORT: Jim Dull presented a report.

 

Minutes from previous meeting July 5, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by B. Miller, Support by J. Miller to pay the bills. 

Roll call taken.  All members vote Yes.

 

PUBLIC COMMENT: none

 

CLERK:

-Election will be tomorrow August 2, 2016.

 

TREASURER:

-Financial Statement presented.

 

TRUSTEE: 

J. Miller said they removed one vermin, i.e. woodchuck under the foundation of the township hall. 

 

E. Waterbury following up on the horse & buggy sign for Westlake Rd.

 

ASSESSOR:

-On 7-18-16 Dill Rasch Appraisal had turned in 44 complete appraisal.  D. McKelvey reviewed the 44 appraisals and rejected them as Dill Rasch Appraisal did not comply with the contract for Assyria Township.  On 7-26-16 Dill Rasch Appraisal brought back 26 that they revisited.           On 7-26-16 Dill Rasch Appraisal is stepping down and Caryn Rasch of Dill Rasch Appraisal will be completing the reappraisal project under the new company name: CLR Appraisals.          On 8-1-16 D. McKelvey accepted 6 more. D. McKelvey has given CLR Appraisals 96 additional parcels to work on.

 

-Motion by M. Timmons, Support by J. Miller to pay CLR Appraisals Invoice # 1 for 23 Completed appraisals & 9 Estimated Appraisals in the amount of $1,285.00. Roll call taken.

 All members vote Yes.

 

SUPERVISOR REPORT:

-BOR met on July 19, 2016.  There were 3 homestead tax exemptions & two 100% veteran disability property tax exemptions.

 

BUILDING UPDATE:

-Amy Laverty- Meeker, an Architect from Studio AIM Hastings, MI came to present 3 rough draft drawings of the new addition to the township hall building.  These plans were discussed with the board and it was determined that the architect would meet with the Building Committee to discuss the plans.

 - Motion by B. Miller Support by H. Bartha to have Amy Laverty-Meeker from Studio AIM to proceed with the development of the schematic design for the building as a whole. This will include up to 6 meetings for design presentation and review.

 Roll call taken.  All members vote Yes.

 

-Motion by M. Timmons to rent out the new addition of the building.  There was not a second to the motion therefore the motion did not go forward.

 

Public Comment:

Resident would like to see roads kept up.

Resident mentioned Tasker Rd sign missing.

 

NEW BUSINESS:  None

 

OLD BUSINESS:

Discussion on the 160 acre property (Metcalf Lake) in Assyria Township.  Supervisor sent letter to Calhoun Conservation District (CCD) saying he thinks it will be truly wonderful for the residents in this area to have access to such a public recreational facility as described in paragraph one of the CCD letter to the March Board Of Review.  To this end Assyria will keep the Metcalf Lake property off the tax rolls as long as we see constructive efforts to place this parcel in service as a public park open to the public generally.

 

Of course it should be understood that the only legitimate tool Assyria has of determining if the intent of the agreement between the City of Battle Creek and David & Eleanor Bailey is being honored is the use of the said parcel by the citizens of Assyria Township and that we look forward to the grand opening of Metcalf Lake to the public in the near future.

 

Meeting adjourned at 9:21 pm

 

Respectfully submitted, Heidi Bartha, Assyria Township Clerk

 

----------------------------------------------------------------

 

PENNFIELD SCHOOLS ELECTION WILL BE HELD AT THE ASSYRIA TWP HALL 2 AUGUST 2016 FOR ASSYRIA RESIDENTS IN THE PENNFIELD SCHOOL DISTRICT FOR A TAX BOND PROPOSAL

 

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Assyria Township Board Minutes

July 5, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, July 5, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: J. Miller, B. Miller, E. Waterbury, M. Timmons, and H. Bartha

 

 COUNTY COMMISSIONER:  Jim Dull presented a report.

 

Minutes from previous meeting June 6, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by E. Waterbury to pay the bills. 

Roll call taken.  All members vote Yes.

 

PUBLIC COMMENT:

- Resident Mike Boles expressed concerns the 160 acres (Metcalf Lake) in Assyria Township donated to the City of Battle Creek by David and Eleanor Bailey for public recreation is being abused by the City of Battle Creek.  Mr. Boles wants Assyria Township to police the actions of Battle Creek in regards to the aforementioned property.  Mr. Timmons, the Assyria Township Supervisor told Mr. Boles that the Township is aware that Battle Creek has not complied with the requirements of the conditions of property transfer from the Bailey’s to Battle Creek.  Mr. Timmons had the property placed on the tax rolls because of the lack of public use.  The City of Battle Creek then petitioned the March 2016 Board of Review to be removed from the Tax Rolls because of City actions to transform the property in question into an environment consistent with the spirit of the property ownership transfer.  The Township of Assyria will monitor the actions of the City of Battle Creek to determine wither or not the City is operating in good faith with regard to the spirit of the property transfer.  It the public is not afforded recreational access to the land in question in a reasonable length of time, the land will be returned to the Assyria Township Tax Rolls and the matter of non-compliance placed before the Barry County Prosecutor. 

 

-Julie Calley came out and introduced herself as a candidate running for the Aug 2nd 2016 election for the Republican Party Representative in State Legislature 87th District. 

 

-Jack Ward came out and introduced himself as the new Planning Enforcement Officer for 11 townships in Barry County.  Patrolling the township and taking residential complaints.

 

CLERK:

-Public Testing of the August 2nd ballots will be held at the Baltimore Township Hall 3100 E. Dowling Road, Hastings @ 1:00 pm.

 

-There are only a few spots available to reserve at this time in the Ellis Cemetery.  Supervisor and Clerk will get together to go over mapping out new spots.  The Supervisor reminded everyone that grave site reservations will be made in a fashion to accommodate the orderly logistics of cemetery use in the long term.

 

-Election Inspectors were appointed tonight by the Election Commission (Supervisor, Clerk & Treasurer).  Chairperson, Sally Bivens, Receiving Board, Joan Bair & Nora Peake.  Election Inspectors Marilyn Higgins & Mike Higgins.

 

 

- Motion by M. Timmons, Support by H. Bartha to accept the Medical First Responders Service Agreement between the Township of Bellevue and the Township of Assyria for the fiscal year 4/1/2016-3/31/2017.  $200.00 for each medical response provided in Assyria Township.           All ayes.  Motion carried.  

 

TREASURER:

-Financial Statement presented.

-Received a check from the State for State Shared Revenue in the amount of $23,952.00.

 

-Motion by J. Miller, Support by H. Bartha to purchase furniture & delivery cost for furniture (chairs, file cabinets and tables) bought at Southwest Regional Rehabilitation Center in  the amount of $129.51, payable to E. Miller.   Roll call taken.  All members vote Yes.

 

TRUSTEE: 

J. Miller asked about the Horse & Buggy sign and also a road sign for Tasker Road.  Supervisor had sent an email to the Barry County Road Commissioner with no response as yet. 

 

ASSESSOR: 

-nothing of significant to report 

 

SUPERVISOR REPORT:

-Cemetery Maintenance:  The board would like the Sexton to determine necessary repairs to monuments and/or foundations and submit a quote and picture to board for approval of work.  The Sexton will present the board pictures of the repairs complete for final approval and payment.

 

-1992 Fire Truck needs replacement, Fire board is looking at a demo model, to avoid new truck costs which could cost $450,000.00.  Fire board would like the 4 entities to put up $100,000.00 each to have access on purchasing a demo truck model.

 

-Motion by M. Timmons, Support by E. Waterbury to authorize the transfer of 25% of the cost of Fire Board approved replacement of firetruck cost up to a maximum distribution from Assyria Township of $100,000.00.  Contingent of 100% equal participation of all 4 entities.  This authorization will terminate on 3/31/2017.

Roll call taken.  All members vote Yes.

 

-Motion by M. Timmons, Support by E. Waterbury to authorize Barry County Road Commission $10,000.00 to lay crushed gravel on gravel roads as determined by the BCRC Supervisor of Assyria Township Roads.  Roll call taken.  All members vote Yes.

 

-Amy Laverty-Meeker from Studio AIM came to present a proposal for architectural services to Assyria Township. The first step to getting started is to create an “as built” drawing of our existing facility.  She is estimating the building to be approximately 1,800 sqft per floor with a charge of $.25/sqft, for a total of $450.00.

 

-Motion by J. Miller, Support by E. Miller to accept the proposal from Studio AIM for architectural services in the amount of $450.00.  All ayes.  Motion carried.

 

Public Comment:

Resident would like to see roads kept up.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 10:12 pm

Respectfully submitted,   Heidi Bartha Assyria Township Clerk

 

 

 

 

 

 

Assyria Township Board Minutes

June 6, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, June 6, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: J. Miller, B. Miller, E. Waterbury, M. Timmons, and H. Bartha

COUNTY COMMISSIONERS REPORT:  absent

 

Minutes from previous meeting May 2, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by E. Waterbury to pay the bills. 

Roll call taken.  All members vote Yes.

 

PUBLIC COMMENT: Dirt Roads need to be sprayed down.  New Building updates, board looking at a date to meet and discuss the next step. 

 

CLERK:

-Check coming from the State of Michigan for the March 8, 2016 Election in the amount of $1602.40

-7 Residents will be taking an Election Inspectors class the end of June.  Their certifications will be good for 2 years. 

 

TREASURER:

-Financial Statements presented for March & April.

-Delinquent tax check rreceived from Barry County in the amount of $4,966.75.

--State Shared Revenue came in at $22,993.00.

 

TRUSTEE: 

-J. Miller requests the board pick a date this month to meet to discuss the new building.

-E. Waterbury would like to see a horse and buggy sign put up on West Lake Road.

 

ASSESSOR:  nothing of significant to report 

 

SUPERVISOR:

-        DEQ permit for 01-018-016-30 has no impact on Township

-        Summer tax letter looks good

-        Can Bellevue First Responder haul to hospital in disaster?  Cost?

-        What does MTA dues get us?

-        Floor is always open to other officials/candidates

-         

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 8:04 pm,

 

Respectfully submitted, Heidi Bartha, Assyria Township Clerk

 

 

Assyria Township Board Minutes

May 2, 2016

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, May 2, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present:  E. Waterbury, M. Timmons, H. Bartha and J. Miller arrived @ 7:38 pm

Members absent:  B. Miller

 

 

COUNTY COMMISSIONERS REPORT:

Jim Dull reported on the Off Road Vehicle (ORV) Ordinance.  This ordinance can be found at the following website:   www.barrycounty.org/2016/04/orv-ordinance . 

Jim Dull informed the public that he will not be running for County Commissioner but he will be running for Drain Commissioner in the next Election (2016). 

4/orv-ordinance/www.barrycounty.org/2016/04/orv-ordinance/

PUBLIC COMMENT:

-Larry Hayward, from Delton, addressed the board requesting permission to install Blue Bird houses in the cemeteries of Assyria Township.  His goal is to install blue bird houses in all townships of Barry County.  These blue bird houses will be monitored and checked on weekly looking for blue bird eggs and making sure there are no other birds, snakes, bugs or mice taking up residents in the blue bird houses.  Assyria Township will get a yearly report on how many blue birds have hatched. 

 Motion by M. Timmons, Support by J. Miller to have Mr. Hayward put up to 10 blue bird houses in each of the 4 cementers and that Mr. Hayward will contact the Sexton to make sure there is no interference with the mowing.  All ayes. Motion carried. 

 

Minutes from previous meeting March 31, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by M. Timmons, Support by H. Bartha to pay the bills. 

Roll call taken.  All members vote Yes.

 

 

CLERK:

-Discussed the letter received from Tandra Angus in reference to her 4-H youth group to assist the Sexton in putting out the Veteran Flags on the cemeteries in Assyria Township for a community service project.  

Motion by M. Timmons, Support J. Miller to have the 4-H group assist the Sexton in putting out the flags in all 4 cemeteries as a community service project. All ayes. Motion carried.

 

-Motion by M. Timmons, Support by H. Bartha to accept the audit agreement between Walker, Fluke & Sheldon, CPA to audit the financial statements for year end March 31, 2016 and for the completion of the State of Michigan F65.  Roll call taken. All ayes.  Motion carried.

 

TREASURER:  absent

 

 

TRUSTEE: 

-Nothing of significant to report

 

 

 

 

 

 

ASSESSOR: 

-Informed the board that the laptop for the BOR is running slow.  He will have Betsy Davison from Addorio Tech take a look at the laptop to see if she can get it to run faster before the next BOR held in July 2016.

 

SUPERVISOR REPORT:

-Motion by M. Timmons, Support by G. Waterbury to retain the Sexton contract with GDH & Sons (LLC) with an increase.  Contract for 2016-2017 year will be $16320.00 (a $48.00 increase from last year 2015-2016).   Roll call taken. All members vote Yes>

 

-Supervisor went out with Don Goodneo to inspect trees to be cut down as fire wood to accommodate an eventual driveway to the new section of Assyria Cemetery.  

 

 

 

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

 

Meeting adjourned at 8:24 pm

 

Respectfully submitted,

Heidi Bartha

Assyria Township Clerk

 

 

Date

Num

Name

Amount

04/30/2016

9513

Consumers Energy

-37.32

04/30/2016

9514

Heritage Flag & Banner

-126.72

04/21/2016

9515

Lola Hedges

-50.00

04/30/2016

9516

Johnstown Township

-4,550.00

04/30/2016

9517

Hastings Reminder

-107.25

04/30/2016

9518

Barry County Telephone

-38.70

04/30/2016

9519

Cyber Mind

-29.95

04/30/2016

9520

Union Cemetery

-2,500.00

04/30/2016

9521

Bellevue Community Fire Board

-5,000.00

04/30/2016

9522

Mike Timmons

-458.57

04/30/2016

9523

Elizabeth Miller

-696.74

04/30/2016

9524

Heidi Bartha

-619.03

04/30/2016

9525

James Miller

-105.43

04/30/2016

9526

Eugene Waterbury

-105.43

04/30/2016

9527

Dennis McKelvey

-849.59

04/30/2016

9528

GDH & Sons LLC

-1,356.00

TOTAL

-16,630.73

 

 

 

 

 

FY 2016 ANNUAL MEETING OF THE TOWNSHIP ELECTORS

(PA 106 of 1984)

The Annual meeting of the Assyria Township Board was held at the Assyria Township Hall on March 31, 2016.  The meeting was called to order at 7:30 pm and the Pledge of Allegiance was recited.

This is a meeting of the Assyria Township electors, not of the township board.  All persons who can register to vote in the township are electors. 

Residents Present: 9

Meeting moderated by Supervisor Mike Timmons.

Previous minutes reviewed and approved as written.

MODERATOR advised the electorates that on Monday, January 4, 2016 the Assyria Township Board by individual resolution tentatively set the existing Board Members annual salaries effective April 1, 2016 (MCL 168.258) as follows:

-Supervisory salary   $6,568

-Treasurer salary      $10,482

-Clerk salary               $9,087

-Trustee salaries       $1,370

 

Further that on March 7, 2016 the Board let these resolutions stand.

 

THEREFORE:

Pursuant to MCL 41.95 the afore said resolutions was submitted to the electors to accept by remaining silent or increase by motion and vote.  There was no motion.  Salaries remain unchanged.

 

Public Comment: 

Resident from the township said that Wing Road was deteriorating . 

Meeting adjourned at 7:35 pm

Respectfully submitted,  Heidi Bartha,   Assyria Township Clerk

 

2016 ASSYRIA TOWNSHIP BUDGET HEARING

March 31, 2016

 

A budget hearing of the Assyria Township Board was held at the Assyria Township Hall on March 31, 2016.  Meeting called to order at 7:35pm.

Members present: H. Bartha, B. Miller, E. Waterbury, M. Timmons

Absent J. Miller

Previous minutes reviewed and approved as written.

Fiscal Year 2015/2016 Financial Statements presented.  Ending balance for FY2016 $712,026.06

Fiscal Year 2017 budget discussed.

Motion by M. Timmons, Support by B. Miller to recommend the Fiscal Year 2016/2017 Budget.

Roll call vote.  All members vote Yes

PUBLIC COMMENT: None

Meeting adjourned at 8:01 pm

Respectfully submitted, Heidi Bartha, Assyria Township Clerk

 

 

 

 

 

 

Assyria Township Board Minutes

March 31, 2016

 

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 31, 2016. The meeting was called to order at 8:01 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, E. Waterbury, M. Timmons, and H. Bartha

Members absent:  J. Miller

 

 

COUNTY COMMISSIONERS REPORT:  Jim Dull presented a report.

 

COUNTY CLERK: Pam Palmer introduced herself and to inform the public that she would be running for County Clerk in the next Election. 

 

 

Minutes from previous meeting March 7, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by B. Miller, Support by E. Waterbury to pay the bills. 

Roll call taken.  All members vote Yes.

 

 

CLERK:

-No problems with the March 8th Election, had great Election Inspectors that day. 

-Took an Election Cycle Preparation Training Class in Marshall, Mi  on March 23, 2016 for current up to date information for the Aug/Nov 2016 Election.

 

TREASURER:

-Financial Statements presented.

- Motion by B. Miller, Support by H. Bartha to maintain our current Financial Institutions as Hastings City Bank, Eaton Federal Savings, Chemical Bank, Mercantile Bank, Commercial Bank, Comerica Bank.       All Ayes, motion carried.

-A delinquent check will be coming from Barry County in the amount of $4,966.75.

- Total deposits in Hastings City Bank exceed the FDIC limit of $250,000.  Will put excess into an interest bearing account.

 

 

TRUSTEE: 

-Nothing of significant to report

 

ASSESSOR: 

-Dill Rasch Appraisal will be starting this weekend (April 2-3).

 

 

 

 

 

 

 

 

 

 

SUPERVISOR REPORT:

-Board of Review

   a. 16 assessments returned as undeliverable by PO.

   b. 16 properties discussed, most required greater understanding.

   c. 1 poverty exemption approved.

   d. 4 disabled vet 100% exemption

   e. City of Battle Creek 160 property removed from tax roll

 

 

Motion by M. Timmons, Support by B. Miller to approve the Appropriations Resolution as approved for submission in the Budget Meeting for Fiscal Year 2016/2017.  Roll call taken, all members vote Yes.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

 

Meeting adjourned at 8:32 pm

 

Respectfully submitted, Heidi Bartha, Assyria Township Clerk

 

 

                    FY 2016 -2017   BUDGET           Expected Income

402-000 · Current Property Taxes

 $            42,000.00

411-000 · Delinquent Property Taxes

 $               5,000.00

447-000 · Property Tax Administration Fee

 $               2,700.00

574-000 · State Revenue Sharing

 $          150,000.00

575-000 · Metro Act Revenue

 $               2,000.00

626-000 · Charges for Services  (Cemetary)

 $               2,500.00

664-000 · Interest Income

 $               1,200.00

671-000 · Other Revenue

 $                  500.00

673-000 · Sale of Fixed Assets

 $                            -  

676-000 · Reimbursements

 $                            -  

                                               TOTAL INCOME

 $         205,900.00

101-000 · Township Board

 

101-702 · Salaries and Wages  (Trustees)

 $               2,740.00

101-705  Employer share of FICA

 $                  210.00

101-801 · Accounting and Auditing Fees

 $               3,500.00

101-802 · Legal Fees

 $               1,000.00

101-900 · Printing and Publishing

 $                  300.00

101-955 · Insurance

 $               3,200.00

101-960 · Dues and Memberships

 $               1,300.00

101-961 · Training

 $               1,000.00

101-962 · Miscellaneous Expense

 $               1,000.00

                     Township Board Total

 $  14,250.00

171-000 · Supervisor

 

171-702 · Salary & Wages

 $               6,568.00

171-705   Employer share of FICA

 $                  503.00

171-962 · Miscellaneous Expense

 $                  800.00

                                                       Supervisor Total

 $    7,871.00

215-000 · Clerk

 

215-702 · Clerk Salary

 $               9,087.00

215-705   Employer share of FICA

 $                  696.00

215-703 · Deputy Clerk Wages

 $               1,000.00

   Employer share of FICA

 $                     77.00

215-727 · Office Supplies

 $               1,500.00

215-962 · Miscellaneous Expense

 $                  500.00

                                         Clerk Total

 $  12,860.00

247-000 · Board of Review

 

247-702 · Salaries & Wages

 $                  600.00

247-705   Employer share of FICA

 $                     46.00

247-961   Training & manuals

 $                  300.00

                       Board of Review Total

 $      946.00

253-000 · Treasurer

 

253-702 · Treasurer Salary

 $            10,482.00

253-705   Employer share of FICA

 $                  802.00

253-703 · Deputy Treasurer Wages

 $               1,500.00

                  Employer share of FICA

 $                  115.00

253-727 · Office Supplies

 $               3,800.00

253-962 · Miscellaneous Expense

 $                  500.00

                                  Treasuer Total

 $  17,199.00

257-000  - Assessor

 

257-702 · Salary & Wages

 $            14,935.00

257-703   Employer share of FICA

 $               1,143.00

257-727 · Office Supplies

 $               1,100.00

257-804 · Operational Expenses

 $                  500.00

257-962 · Contracted Service

 $            15,000.00

                                 Assessor Total

 $  32,678.00

262-000 · Elections

 

262-702 · Salary & Wages

 $               2,000.00

262-804 · Contracted Services

 $                  500.00

262-961 · Training

 $                  500.00

262-962 · Miscellaneous Expense

 $                  200.00

                                Elections Total

 $    3,200.00

265-000 · Building and Grounds

 

265-850 · Telephone

 $                  470.00

265-920 · Utilities(elec/Propane

 $               2,500.00

265-930 · Repairs and Maintenance

 $               2,500.00

265-962 · Miscellaneous Expense

 $                  500.00

                  Building & Grounds Total

 $    5,970.00

276-000 · Cemeteries

 

276-805 · Sexton  Contract Cost

 $            16,272.00

276-962   Interments & Miscellaneous

 $            11,000.00

276-900  Union Cemetery Dues

 $               2,500.00

                                Cemetery Total

 $  29,772.00

336-000 · Fire Department

 

336-804 · Annual Assyria Cost Share

 $            20,000.00

                  Apparatus  acquistion/upkeep

 $                            -  

                       Fire Department Total

 $  20,000.00

 445-001 - Drain Commission

 

                    Drain Commission Total

 $      800.00

446-000 · Roads

 

446-804 · Paved Road  Upkeep

 $                            -  

446-000 · Unpaved Road Upkeep

 $            10,000.00

                - Dust Control

 $            15,000.00

                                      Roads Total

 $  25,000.00

651-000 · Ambulance

 

651-804 First Responders (Bellevue)

 $               2,400.00

  First  Responders (Johnstown)

 $               4,000.00

                               Ambulance Total

 $    6,400.00

 

 

901-000 Capital Outlay             Total

 $225,000.00

 

       Total Planned Expense

 $401,946.00

 

 

Assyria Township Board Minutes

March 7, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 7, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, J. Miller, E. Waterbury, M. Timmons, and H. Bartha

Members absent:   None

 

COUNTY COMMISSIONERS REPORT:  Jim Dull presented a report.

 

PUBLIC COMMENT:

-Robert Jordan came to inform the board and citizens that he will be running for Barry County Sheriff on the August 2, 2016 ballot. 

 

 

Minutes from previous meeting, February 1, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by E. Waterbury to pay the bills. 

Roll call taken.  All members vote Yes.

 

 

CLERK:

-Presidential Primary Election will be held March 8, 2016. 

-Clerk let the board know that she will not be running for re-election in the November 2016 election.

 

TREASURER:

-Financial Statements presented.

-State Shared Revenue came in at $25,095.00.

-Website for Tax Information is now on line, www.accessmygov.com or go to the townships website to get the link, www.assyriatwp.org.

 

TRUSTEE: 

-J. Miller addressed that the road sign on the corner of M-66 and Tasker is no longer there.

-J. Miller attended the Union Cemetery meeting at the Baltimore Township on February 18, 2016.  Had concerns as to why they don’t have a cemetery ordinance in place and the records don’t show who from what townships are buried there. 

 

ASSESSOR: 

-Agricultural values will be going up in a year from now.

 

SUPERVISOR:

-Insurance Policy – look at bonding the Deputy Clerk and Deputy Treasurer.

-March 17, 2016 @ 4:00 pm Union Cemetery meeting at Baltimore Township to review Sexton bids.

-New Building, we have the funds for improvements, board has been discussing what would be best for the township.  Received a recommendation for an architect from the Hastings Township Supervisor.

 

 

OLD BUSINESS:  none

 

NEW BUSINESS: 

 

COMPENSATION OF RATES:  Motion by M. Timmons, Support by B. Miller to accept the following compensation rates starting April 1, 2016 for the fiscal year 2016-2017.

Roll Call taken, all members vote Yes.

 

- Training Pay = $10.00 per hour for classroom training plus mileage.  Mileage for training upon request & be paid at the standard federal rate.

-Deputy Pay = $10.00 per hour.

- Election Inspectors = $9.00 per hour

- Election Chairperson = $10.00 per hour

- Election Inspectors & Chairpersons meals for day of Election = $22.00 for the day.

- Board of Review = $75.00 per day (or any part thereof) when serving on the BOR.

- Grave Opening/Closing = $500.00 on weekday.  $700.00 on Saturday & Sunday & Holidays.

- Cremation Burials = $200.00 on weekdays $300.00 on Saturday & Sunday & Holidays.

 -- A winter surcharge of $150 will apply for interments during December thru March.

- Snow Removal = $100.00 initial hour plus $75.00 per each additional hour. For snow    removal to facilitate a burial service.

- Lay Monument Foundation = $ .45 per square inch.

- The board elected not to adjust any other salaries and wages.

 

PUBLIC COMMENT:  Dena Miller would like to know who has the records to Union Cemetery and how many residents from Assyria are buried there.  Maybe the boards needs to think about getting out of our yearly payment if our residents in Assyria are not using the cemetery. 

 

Meeting adjourned at 9:18 pm

 

Respectfully submitted,

Heidi Bartha

Assyria Township Clerk

 

 

Assyria Township Board Minutes

February 1, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on Monday, February 1, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, E. Waterbury, M. Timmons, and H. Bartha

Members absent:   J.Miller

 

COUNTY COMMISSIONERS REPORT:  Jim Dull presented a report.

 

PUBLIC COMMENT:  None

 

Minutes from previous meeting, January 4, 2016 reviewed and approved as written.

 

The bills were reviewed.  Motion by H. Bartha, Support by B. Miller to pay the bills. 

Roll call taken.  All members vote Yes.

 

CLERK:

 

-Election Inspectors were appointed by the Election Commissioners (Supervisor, Treasurer and Clerk).  Sally Bivens (chairperson) Joan Bair and Marilyn Higgins (both a receiving board).  Clyde Morgan and Michael Higgins.   

-Motion by H. Bartha, Support by B. Miller to purchase flags for the cemeteries from Heritage Flag & Banner not to exceed $300.00.

-Motion by H. Bartha, Support by G. Waterbury to purchase a laser printer for the Clerk.  Laser printer required by the Bureau of Elections from the QVF class that the clerk took in January 2016.  Cost to not exceed $200.00.

 

TREASURER:

 

-Financial Statements presented.

-Tax Information will soon be online and residents will be able to go online for personal tax information, this will soon be linked to the Assyriatwp.org website.

-Motion by B. Miller, Support by M. Timmons to amend 2015-2016 budget item Township Board expense from $20,000 to $ $29,000.  Roll call taken.  All members vote Yes.

-Motion by B. Miller, Support by H. Bartha to set up an Assessor Account Expense for $1,100.  Roll call taken.  All members vote Yes.

Motion by B. Miller, Support by E. Waterbury to combine the Tax Processing and the Treasurer Expense Account of $3,800.  All members vote Yes.

 

TRUSTEE:  nothing of significant to report.

 

ASSESSOR: 

 

-presented the ratios and multipliers for each class of real property and personal property for 2016.

 

SUPERVISOR:

 

-February 2, 2016 Board of Review will go for training in Lansing, Mi.

-February 18, 2016 @ 1:30 pm public testing of the ballots for Assyria Township will be held at the Baltimore Township 3100 E. Dowling Rd. Hastings, Mi 49058.

-February 18, 2016 @ 7:00 pm there will be the annual Union Cemetery meeting at the Baltimore Township. .

-The Board of Review dates and times are set and will be published as required.

 

 

 

OLD BUSINESS:  none

 

NEW BUSINESS:  none

 

PUBLIC COMMENT:

 

Meeting adjourned at 8:34 pm

 

Respectfully submitted, Heidi Bartha, Assyria Township Clerk

 

 

 

 

Assyria Township Board Minutes

January 4, 2016

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, January 4, 2016. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, J. Miller, E. Waterbury, M. Timmons, and H. Bartha

Members absent:   None

 

 

COUNTY COMMISSIONERS REPORT:  Jim Dull presented a report.

-A public hearing will be held on the proposed Barry County ORV Ordinance at a regular meeting of the Barry County Board of Commissioners on Tuesday, January 26, 2016 at 7:00 pm in the Barry County Board of Commission Chambers for the purpose of receiving public input on the proposed ORV Ordinance. To obtain a copy of the proposed ORV Ordinance, contact the Barry County Clerk’s Office 269-945-1285 or www.barrycounty.org. 

 

-The new K-9 at the Sheriffs Dept, Grizzly 18 months old, has already tracked down a suspect!

 

PUBLIC COMMENT:  None

 

Minutes from previous meeting, December 7, 2015 reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by B.  Miller to pay the bills. 

Roll call taken.  All members vote Yes.

 

CLERK:

-The Presidential Primary Election will be held on Tuesday, March 8, 2016. 

-With the Election on March 8th being held on the same day as the Board of Review, The BOR will be moved to Wednesday March 9, 2016 at 6:00 pm to receive the tax roll and select a chair.

 -Public Testing of the Ballots will be held on February 18, 2016 @ 1:30 pm at the Baltimore Township. 

 

TREASURER:

-Financial Statements presented.

 

TRUSTEE:  J. Miller suggested a working group needs to develop a consensus of what will best serve township needs as an office and restroom addition to the existing structure for presentation to the Board for ratification and resolution.

 

ASSESSOR: 

-Still looking into a camera at this time.  Betsy Davison from Addorio Tech offered to look for a camera for the Assessor.

 

SUPERVISOR:

-Discussed township board salaries.  A resolution was passed that all salaries for the offices of supervisor, clerk, treasurer, and trustees will not be increased for the Fiscal Year 2016/2017..

Be it resolved that as of 01 April 2016 the salary of the office of supervisor, clerk, treasurer and trustee shall be as follows:

 

Resolution for Supervisor salary $6568.00 Motion by M. Timmons, Support B. Miller.

All members vote yes.

 

Resolution for Treasurer salary  $10,482.00 Motion M. Timmons, Support B. Miller.

All members vote yes.

 

Resolution for Clerk salary $9087.00 Motion M. Timmons, Support H. Bartha.

All members vote yes.

 

Resolution for Trustee salary $1370.00 (each) Motion M. Timmons, Support B. Miller.

All members vote yes.

 

-BOR met on Dec 15, 2015 and granted 3 primary residents exemptions and one correction.

-Sent seven letters to remind 100% disabled veterans to reapply at the March BOR. 

-Board of Review training in Lansing, Mi on February 2, 2016 for BOR members,

 

OLD BUSINESS:  none

 

NEW BUSINESS:  none

 

PUBLIC COMMENT: none

 

Meeting adjourned at 8:17 pm

 

Respectfully submitted,

Heidi Bartha

Assyria Township Clerk

 

 

 

 

 

 

Text Box:        TOWNSHIP BOARD ACTION:  By the direction of the Assyria Township Board on 3 March 2008, that:

1.  Petitions to the BOR by residents is to be made in person or by personal representative.

2.  Household income is set at 200% of the Federal Poverty Guidelines.

3.  The Asset Level Test is set at $100,000 of real and/or personal property to qualify for poverty exemption.

 

                                 DECEMBER MEETING ASSYRIA TOWNSHIP HALL:

                         Tuesday, December 15, 2015 at 6 pm.

                                      Pursuant to Michigan compiled law (mcl 211.7)                          

 

PRESENT: Mike Timmons, Assyria Township Supervisor; Member, Lola Hedges; Member, Sally Sheldon

 

NOT PRESENT: Member, Paul Wing

 

DISCUSSIONS:

1. Lola Hedges was selected as Chairman (speaker) by unanimous vote. Sally Sheldon was selected to be the time keeper for the board and Mike Timmons will serve as secretary.

2.  The general area approximately five feet Southeast of the North door will serve as the designated location for any public video recording of proceedings, voice tape recording machine may be placed on the BOR table.

3.  The Board will limit applications to five (5) minutes for each applicant at its own discretion

4.  The July 2015 BOR Minutes accepted as written.   All voted yes.

 

PRE CHANGES and CORRECTION OF MUTUAL MISTAKE OF FACT:

 

Parcel 08-01-009-007-30 Homestead for the year 2013, Taxable Value = $ 73.900

Homestead was: 0%.  Homestead is: 100% 

 

Parcel 08-01-009-007-30 Homestead for the year 2014, Taxable Value = $ 72,600

Homestead was: 0%.  Homestead is: 100% 

 

Parcel 08-01-009-007-30 Homestead for the year 2015, Taxable Value = $ xxxxx

Homestead was: 0%.  Homestead is: 100% 

 

Parcel 08-01-006-013-00 Homestead for the year 2015, Taxable Value = $ 18,084

Homestead was: 0%.  Homestead is: 100%

 

Parcel: 08-01-007-017-00 for the year 2015

Assessed value was: $ 85,300

Assessed value is: $ 44,000

Taxable value was: $ 85,300

Taxable value is: $ 44,000

 

Principal Residence Exemptions GRANTED:

 

Parcel 08-01-023-003-00 Homestead for the year 2015, Taxable Value = $ 54,100

Homestead was: 0%.  Homestead is: 100%

 

ADJOURNED: 6:42 pm

 

 

Mike P. Timmons, Assyria Township Supervisor     18 Dec 2015

 

 

Assyria Township Board Minutes

December 7, 2015

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, Monday, December 7, 2015. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, J. Miller, E. Waterbury, M. Timmons, and H. Bartha

Members absent:   None

 

COUNTY COMMISSIONERS REPORT:  Jim Dull presented a report. A public hearing will be held on the proposed Barry County ORV Ordinance at a regular meeting of the Barry County Board of Commissioners on Tuesday, January 26, 2016 at 7:00 pm in the Barry County Board of Commission Chambers for the purpose of receiving public input on the proposed ORV Ordinance. To obtain a copy of the proposed ORV Ordinance, contact the Barry County Clerk’s Office 269-945-1285 or www.barrycounty.org. 

 

PUBLIC COMMENT:

-Craig Stolsonburg introduced himself to let the board and residents know that he will be running for County Clerk for Barry County in 2016. 

 

-Mike Boles wanted more information from the board on the addition to the township hall and expressed his opinion that indoor plumbing is not a necessary convenience for the conduct of township business.

 

Minutes from previous minutes, November 2, 2015 reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by B.  Miller to pay the bills. 

Roll call taken.  All members vote Yes.

 

CLERK:

-The Presidential Primary Election will be held on Tuesday, March 8, 2016. 

-Have possibly 3-4 Election Inspectors lined up for training with the County Clerk to be used for the March 8, 2016 Election. 

 

-Motion by H. Bartha , Support by B. Miller to accept the Medical First Response Service Agreement  between the Township of Bellevue and Assyria Township for the fiscal year beginning April 1, 2015, to March 31, 2016.  $200.00 for each medical response provided in Assyria Township.  Motion passed.

 

TREASURER:

-Financial Statements presented.

 

TRUSTEE:  Jim Miller and Eugene Waterbury will continue working on a design for the addition to the township hall to present to the board January 4, 2016   Jim Dull provided insight into potential architectural avenues.

 

ASSESSOR: 

-Homestead changes will be on December 15, 2016 6:00 pm with the Board of Review for approval.

-Agricultural Class will receive an 8% reduction.

-Residential Class will receive less than 1 % reduction. 

-Met with Dill Rasch Appraisal on what is expected, gave approximately 100 parcels for them to work on with supervision with the Assessor.

 

Motion by B. Miller, Support by H. Bartha for the Assessor to buy a camera not to exceed $100.00. 

 

 

 

 

 

 

 

SUPERVISOR:

-The annual Road Commission meeting held on Thursday, January 7, 2015 1:00 pm. At the Road Commission office.

-Board of Review meeting held on December 15, 2015 6:00 pm at the Assyria Township Hall 8094 Tasker Road, Bellevue, Mi. 

 

 

 

 

 

OLD BUSINESS:  none

 

NEW BUSINESS:  none

 

PUBLIC COMMENT: Mike Boles would like the board to decide what price they would like to not exceed for adding on to the township hall. The supervisor said $200 is desirable.

 

Meeting adjourned at 9:04 pm

 

Respectfully submitted,

Heidi Bartha

Assyria Township Clerk

 

 


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