ASSYRIA TOWNSHIP,  Barry   County, Michigan
 

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                                                                                                     Meeting Minutes

The Township Board meets on the first Monday of each month (if Monday is a holiday we meet the following day) at 7:30 p.m. There is always opportunity for Township residents to comment on anything relating to the Township. This means you are welcome to the meetings.

Meeting dates.  Those dates are the first Monday of the month at 7:30 p.m.  If the first Monday is a federally observed holiday, the meeting will be held the Tuesday following the Monday that is a holiday at 7:30 pm. The Annual meeting, budget hearing and regular meeting will be held the last regular business day in March  at 7:30 p.m    There will be no regular meeting in April.

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Assyria Township Board Minutes

November 6, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, November 6, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONER:

-The Commission has voted to make the TOST (Time of Sale or Transfer) program voluntary rather than mandatory.

-The annual budget has passed.

-Considering combining Charlton Park with Parks and Recreation.

-The new director of the Animal Shelter started October 2, 2017.

-The millage request for the Commission on Aging will be on the ballot November 7, 2017.

 

PUBLIC COMMENT: None

 

Previous minutes and the special meeting minutes were reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by Jim Miller, supported by Gene Waterbury to pay Zac Carl $45.00 instead of $25.00 previously approved to repair to the light in the hall.

 

Motion made by M. Timmons, supported by Gene Waterbury to pay $145.00 to MTA to allow Mike Timmons to attend the Policy Matters training and receive the training book.  Motion passed

                                                                                                            

Motion made by Jim Miller, supported by Beth Miller to pay the bills.                                          All members vote YES.

 

CLERK:

-The election is November 7, 2017. The polls will be open 7:00 a.m. to 8:00 p.m.

-There are some short falls in the current budget that need to be addressed.

 

Motion made by A. Terry, supported by M. Timmons to increase Supervisor training by $300.00 to $500.00.

All members vote YES.

 

Motion made by A. Terry, supported by M. Timmons to increase Election Expenses by $1,000.00 to $1,400.00.

All members vote YES.

 

TREASURER:

-Received State Revenue Sharing in the amount of $29,199.00. 

 

TRUSTEE: None

 

Assessor: Absent

 

SUPERVISOR:

- The supervisor has had training that will allow him to assist Veterans in obtaining copies of their missing DD214 papers. 

-The supervisor will be attending the MTA training Policy Matters.

-Barry County Transit has modified their routes to include all areas of Barry County. Scheduling   a day or two in advance is recommended.

Rates:

KCC students discounted rate to and from the Hastings Campus is $1.00 in town and $1.50 outside of town.

Senior Citizen (60 and over) within Barry County:

Under 5 mile trip $1.00.

Over 5 mile trip $1.50.

General Public (Age 5 to 60) within Barry County:

Under 5 mile trip $2.00.

Over 5 mile trip $3.00.

 

The building committee presented their report and recommended accepting the bid from Trumble Builders in the amount of $263,560.00 for the new addition.

 

Motion made by Jim Miller, supported by Gene Waterbury to accept the bid of $263.560.00 from Trumble Builders.

Timmons, Waterbury and J. Miller vote YES.                                                                                        B. Miller and A. Terry vote NO.                            

 

Public Comment: None

 

OLD BUSINESS: None

 

Meeting adjourned at 8:15 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry. Assyria Township Clerk

 

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Assyria Township Board Minutes

October 2, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, October 2, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONER:  Absent

 

PUBLIC COMMENT:

-Regina Young from the Barry/Eaton County Health Department came to introduce herself and ask everyone to consider the many things they are involved in to try to protect the public’s health. They are not interested in taking away rights, they are there to protect the community.  The TOST (Time Of Sale or Transfer) program is only one of their many responsibilities but is the most volatile.  Mostly because people do not realize the “hundreds” of dangers to health found and corrected by the program such as open sewage pools, sewage piped to a county drain, stream or other water body, wells less than 25 feet deep, wells in or too close to existing and abandoned sewage drain fields and manure disposal sites, abandoned unplugged wells and failed septic tanks.

 

Jim Miller articulated his recent unsatisfactory experiences (giving examples) with the department.  Regina acknowledged a shortage of personnel and a need to develop an improved visit/call answering system and    encourages anyone to contact her with questions or concerns at 269-798-4103 or www.barryeatonhealth.org.

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by J. Miller, supported by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The last day to register to vote is October 10, 2017 in order to be eligible to vote in the election November 7, 2017.  You may contact the clerk at 269-967-8032 to do so.

-Election Inspection will be at 3:30 p.m. on October 17, 2017 at the Baltimore Township Hall.

-The appointment of the election inspectors for the November 7, 2017 election is as follows:

Sally Bivens -Chairman

Joan Bair –To work all day.

Nora Peake-To work all day.

Marilyn Higgons- Will work in the a.m.

Mike Higgons-Will work in the p.m.

-Discussion in regard to township residents pouring their own foundations in the Cemeteries. There are policies in regard to the pouring of foundations in place.  The Supervisor will contact the Sexton in regard to this matter.

-There are some short falls in the current budget that need to be addressed.

 

Motion made by A. Terry, supported by B. Miller to:

 

Printing and Publishing to be increased by $400.00, from $400.00 to $800.00.

Supervisor Training increased by $200.00 from 00.00 to $200.00.

Treasurer Training increased by $200.00 from 00.00 to $200.00.

BOR Salary and wage increased by $600.00 from $600.00 to $1,200.00.

BOR Payroll Tax increased by $200.00 from $46.00 to $246.00.

Bellevue Ambulance increased by $2,200.00 from $5,000.00 to $7,200.00.

 

TREASURER:

-MTA has a 50% off special in October for on line training.

 

TRUSTEE: None

 

Assessor:

-Requested, due to the late hour, we reserve time for him to present his report at the next meeting.

 

SUPERVISOR:

-Discussed the training he and the treasurer attended.  They both felt we may want to consider investing in a new up-dated web site.

-In regard to Parcel #80-01-031-020-00, the City Of Battle Creek’s petition, he is checking into the possibilities of the County’s Lawyers handling the case, rather than the township.

-Update from the building committee:

Discussion in regard to the delays in getting up-dated prints, unable to obtain up-dated bid, cost of material on the rise, due to recent weather events and the late date, it may be best to put the project on hold.  Jim M. to gather more information, if necessary a special meeting of the board will be called and posted, to make the decision to proceed or not.

 

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:50 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry, Assyria Township Clerk

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                                            ASSYRIA     TOWNSHIP

    SPECIAL OPEN MEETING

             @ 7:30 pm

        Monday 30 October 2017

      At the Township Hall

                PURPOSE:

  To discuss and make decisions with regard to the   

             impending building project

    and any other business the Board deems appropriate.

 

 

 

         ASSYRIA     TOWNSHIP

                          SPECIAL OPEN MEETING

                                  @ 5 pm

                     Monday 23 October 2017

                          

                                                 PURPOSE:

 

              To modify, accept or reject builder’s bid and any other business the Board deems appropriate.

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SPECIAL MEETING

  The Assyria Township Board will meet in

             SPECIAL OPEN SESSION at 4 p.m. Monday 9 October 2017 to review building plans for an addition to the existing township hall structure.

         The Board will either APPROVE

       the plans and proceed with the addition

                 or NOT APPROVE the plans.

 

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Assyria Township Board Minutes

September 5, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, September 5, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-Concerns regarding the Health Department have been voiced. Currently Eaton and Barry counties are combined, the commissioners are researching other options. There is a survey that can be taken during the month of September.

-Interviews for the Animal Shelter position have been held. The board of commissioners is considering an individual from New York.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by B. Miller, supported by J. Miller to pay BS&A in the amount of $1,437.00, before the next meeting. 

 

Motion made by J. Miller, supported by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Election Inspection will be at 3:30 p.m. on October 17, 2017 at the Baltimore Township Hall.

-The Election Board will need to appoint the election inspectors at the next board meeting held on October 2, 2017.

-Confirmed both M. Timmons and B. Miller will be attending the MTA training Creating a Vision for Your Township on Wednesday, September 27, 1027. 

 

Motion made by B. Miller, Supported by M. Timmons to pay MTA $218.00, before September 12, 2017.

 

TREASURER:

-Received $27,561.00 from State Shared Revenue.

-The last day to pay taxes, without interest is September 14, 2017.

 

TRUSTEE: None

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek’s petition, the Assessor requested that an attorney handle the paper work.  M. Timmons will inquire about cost and options.

 

SUPERVISOR:

-The county will be responsible for handling the National Census information.

-Discussed a resolution in regard to Medical Marihuana Facilities. It was deemed unnecessary at this time. 

-Discussed renewal of the Tri County Electric ordinance.

 

Motion made by M. Timmons, supported by E. Waterbury to renew ordinance #09052017.

All members vote YES.

 

-Update from the building committee:

 

It has been decided to proceed with the updated plan, including a basement. The permit for the Septic has been obtained.  J. Miller ask for funds to obtain a well permit.

 

Motion made by J. Miller, supported by A. Terry to allow up to up to $400.00 for a well permit. 

All members vote YES.

 

There have been concerns in regard to correct elevations.  Amy is to get revised prints to Trumble in the next week. 

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:10 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry, Assyria Township Clerk

 

 

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  Assyria Township’s formal birth occurred on 29 February 1844. The inception occurred about 1841 when Cleaveland Ellis, as the newly appointed postmaster selected Assyria as the discrete name for his newly commissioned post office.  Which was only five years after Joseph Blasdell settled himself here as the first non-nomadic resident.

 

The Township’s basic responsibilities are property assessment administration, elections administration and tax collection, also fire protection, medical first responders, and cemeteries.  

 

Zoning and land use regulation are controlled by the County, as well as non-zoning ordinances controlling activities such as parks and recreation programs and roads

 

Townships, as the level of government closest to the people, try to provide services tailored to meet the needs of their residents.

 

Historically Assyria is more rural than cosmopolitan.  This is more by natural occurrence than by plan, mostly because there is no plan.  Currently we are working toward upgrading our Township Hall to be a hospitable location for residents to gather to plan for the future of the Township as a community with a coherent and supportive physical and administrative framework that provides for a stable and healthy environment.

 

The Township Board meets at the Township Hall the first Monday of every month at 7:30 PM unless it is a holiday, then it meets the next day.  Our website is assyriatwp.org and e-mail is assyriatwp@gmail.com.

 

ALL residents are invited to be a “person of interest” in our future.

 

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Assyria Township Board Minutes

September 5, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, September 5, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-Concerns regarding the Health Department have been voiced. Currently Eaton and Barry counties are combined, the commissioners are researching other options. There is a survey that can be taken during the month of September.

-Interviews for the Animal Shelter position have been held. The board of commissioners is considering an individual from New York.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by B. Miller, supported by J. Miller to pay BS&A in the amount of $1,437.00, before the next meeting. 

 

Motion made by J. Miller, supported by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Election Inspection will be at 3:30 p.m. on October 17, 2017 at the Baltimore Township Hall.

-The Election Board will need to appoint the election inspectors at the next board meeting held on October 2, 2017.

-Confirmed both M. Timmons and B. Miller will be attending the MTA training Creating a Vision for Your Township on Wednesday, September 27, 1027. 

 

Motion made by B. Miller, Supported by M. Timmons to pay MTA $218.00, before September 12, 2017.

 

TREASURER:

-Received $27,561.00 from State Shared Revenue.

-The last day to pay taxes, without interest is September 14, 2017.

 

TRUSTEE: None

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek’s petition, the Assessor requested that an attorney handle the paper work.  M. Timmons will inquire about cost and options.

 

SUPERVISOR:

-The county will be responsible for handling the National Census information.

-Discussed a resolution in regard to Medical Marihuana Facilities. It was deemed unnecessary at this time. 

-Discussed renewal of the Tri County Electric ordinance.

 

Motion made by M. Timmons, supported by E. Waterbury to renew ordinance #09052017.

All members vote YES.

 

-Update from the building committee:

 

It has been decided to proceed with the updated plan, including a basement. The permit for the Septic has been obtained.  J. Miller ask for funds to obtain a well permit.

 

Motion made by J. Miller, supported by A. Terry to allow up to up to $400.00 for a well permit. 

All members vote YES.

 

There have been concerns in regard to correct elevations.  Amy is to get revised prints to Trumble in the next week. 

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:10 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

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                 BELLEVUE FIRE CONTROL BOARD

Minutes of August 21, 2017

 

Mike Jones:  Chairman                               

Jason Farmer:  Convis Twp.-Vice Chair 

Hannah Coy:  Village of Bellevue-Sec.

Mike Timmons:  Assyria Twp.-Member

Don Chase:   Bellevue Twp.-Member

 

                                                                                           Mark Jordan:  Fire Chief 

                                                                                   Jacob Jackson:  Asst. Chief

 

Meeting was called to order by Chairman, Mike Jones at 7:00 p.m.

 

Roll Call:  Mike Jones, Jason Farmer, Don Chase, Mike Timmons

Absent:  Hannah Coy, Mark Jordan

Guests:  Linda Franks, acting Administrative Assistant

 

Minutes:  A Motion was made by Jason Farmer, seconded by Mike Jones, to approve the minutes of the July 17, 2017, meeting with the revision to strike the statement regarding $110,000.00 being paid by Bellevue Village for police services, indicating it was only a discussion, not a statement of fact.  The Motion passed.

 

Invoices:  Reviewed bills to be paid.  A Motion was made by Jason Farmer, seconded by Mike Jones, to approve and pay the bills.  The Motion passed.

 

A Motion was made by Mike Timmons, seconded by Jason Farmer, to obtain a credit card for  Linda Franks and add her to that account.   The motion passed.  A Motion was made by Jason Farmer, seconded by Don Chase, to cancel the credit card held by Hannah Coy.  The motion passed.

 

New Business:  None.

 

Secretary Report:  None.

 

Fire Chief’s Report:  Mike Jones indicated that Mark Jordan will get run reports to all the entities for the Township meetings. 

 

Municipalities Report:  Mike Timmons indicated a report of fire runs needs to be sent by e-mail.

Discussed cell towers.

 

Old Business:  Discussed lost revenue and money for runs.  The Board has determined that because there Is no longer a process for collecting money for fire run billings for residents that the billing will stop.  Further discussion at next meeting.

 

A Motion was made by Mike Timmons, seconded by Jason Farmer, to adjourn the meeting at 7:50  p.m.  Motion passed.

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                                      Assyria Township Board Minutes

                                                 August 7, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, August 7, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller and A. Terry

Members absent:  B. Miller and E. Waterbury

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT:

Judge Amy L. McDowell and Randy Van Liere came to make the township aware of a new non-profit organization called:  Barry County Hope House.  It is a non-profit organization assisting non-violent substance abuse offenders in rebuilding their lives by providing drug and alcohol free temporary housing for those committed to recovery from chemical abuse and addiction.  There will be a Fundraising Dinner on August 19, 2017, from 6:00-8:00 pm, at the Barry Community foundation. Tickets are $20.00.  For more information call 269-978-8589. 

 

Amy Laverty-Meeker left a new copy of a proposed floor plan, for the new addition.     

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.  Motion by J. miller, Support by M. Timmons to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The August 8, 2017 Special Election for the Hastings Schools and the Barry Intermediate School District will be held at Johnstown Township Hall, 13641 S. M-37 Hwy, Battle Creek, MI 49017. The clerk has been appointed as an Election inspector and will be working at Johnstown, the duration of the election.  

-Discussion in regard to a new cemetery agreement. 

-Discussion in regard to a resolution to apply for a grant for the new voting equipment.

 

Motion by M. Timmons, Support by A. Terry to submit the Assyria Township Board Resolution required State Grant Application to begin implementation of the new voting system in 2018.

All members vote YES.

 

-Discussion in regard to Walker, Fluke & Sheldon, PLC performing the townships annual audit. 

 

Motion made by M. Timmons, Support by A. Terry  to hire Walker, Fluke & Sheldon, PLC to perform the audit, for a fee up to $1750.00.  All members vote YES.

 

TREASURER: Absent

 

TRUSTEE:

 

-G. Waterbury: Absent

-J. Miller:  Discussion in regard to the building project, whether or not to have a basement

 

Motion made by M. Timmons, Support by J. Miller to proceed with a basement.

All members vote YES.

 

-J. Miller will set up appointments with Amy Laverty-Meeker and Trumble Construction

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek’s petition to move their property tax case from the Michigan Tax Tribunal to a higher court has been granted. The Assessor attended an educational seminar and was informed the Assessor must defend the township, or there may possible repercussions. The Assessor must respond formally within 20 days.  Discussion as to the possibility of reverting back to the tax exempt status.  M. Timmons will seek advice in regard to the situation. 

 

SUPERVISOR:

-Requested everyone attend the training: Creating a Vision, hosted by the MTA on Wednesday, September 27, 2017.

 

Motion made by M. Timmons, Support by J. Miller to send all of those that are able to attend.

All members vote YES.

 

-A new policies regarding foot stones in the cemeteries has been added. 

-Board of review: 

Present:  Lola Hedges, Member; Paul Wing, Member; Sally Sheldon, member; Linda Timmons, alternate member in training. Lola Hedges was unanimously elected to serve as chair.

 

Parcel 09-01-025-001-20 exempted 100% from 2017 property tax per Public Act 161 of 2013.

Veteran Janell Kaye Henderson, 9913 E. Jones Rd, Bellevue, MI 49021.

 

Parcel 08-01-034-001-20 exempted 100% from 2017 property tax per Public Act 161 of 2013.

Veteran Thomas E. Daum, 8270 Huff Rd, Bellevue, MI 49021.

 

A 100% Homestead Exemption is granted Parcel 08-01-009-016-10 for the year 2015.  Taxable Value $86,100.00 Homestead was: 0% Homestead is: 100%

 

A 100% Homestead Exemption is granted Parcel 08-01-0009-016-10 for the year 2016. Taxable

Value: $79,200.00 Homestead was: 0% Homestead is: 100%

 

Public Comment:

-A question was raised in regard to the tax exemption period.  A tax exemption is for a period of one year.  If a tax exempt home is sold to someone that is not tax exempt, the taxes are prorated. 

 

Joe Mcleod addressed the board, wondering if there would be any interest in him designing a flag for Assyria Township.  All board members in attendance welcomed the idea.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:20 p.m.

 

 

 

Respectfully submitted,      Annette Terry, Assyria Township Clerk

 

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NOTICE OF OPEN MEETING

 

 

The Assyria Township Building Committee

will meet @ 10 a.m. on Thursday 10 August

to further refine it’s pending recommendation

to the Assyria Township Board for an addition

 to the existing building for lavatories and office space.

 

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Assyria Township Board Minutes

July 3, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, July 3, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT:

-John Townsend thanked the board for the additional dust control treatment on the dirt roads.  

 

Previous minutes reviewed.

 

Motion made by Beth Miller, Supported by J. Miller to insert the words  “by the fireboard”  between the words annually and for, in the resolution regarding the termination of fire run cost to the residents. 

 

The bills were reviewed. Board members expressed their concern as to the $10,000.00 bill from the road commission, due to the fact, board action had not been taken to contract the work. Being that the work had been done and the money had been budgeted for the service it was agreed to pay them for their service. 

 

Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The August 8, 2017 Special Election for the Hastings Schools and the Barry Intermediate School District will be held at Johnstown Township Hall, 13641 S. M-37 Hwy, Battle Creek, MI 49017. For an Absent Voter ballot contact Sheri Babcock at 269-721-3710. It has not been confirmed at this time, however, it is probable the clerk will be one of the Election Inspectors for the upcoming election. 

-Discussion of discoveries in the Cemeteries and if there should be changes to the current resolution. It was agreed that we should put stipulations on the location and level of foot stones.

-Discussion in regard to a resolution to apply for a grant for the new voting equipment. Due to too many unknowns, it was tabled until the facts could be determined. If the resolution needed to be dated prior to the next board meeting, a special meeting would be called with prior notice to the public.

 

TREASURER:

-Financial Statements presented.

-Received $24,829.00 in Shared State Revinue

 

TRUSTEE:

 

-J. Miller-Nothing to report.

 

-G. Waterbury-Stated he had traveled most of the dirt roads and that they really looked good.

 

 

 

 

 

 

 

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek has petitioned to move their property tax case from the Michigan Tax Tribunal to a higher court. In the event this does occur, the Assessor is recommending we hire an Attorney to represent the township.

-There are changes being made in the State Equalization time frames, which will change the age of the data used to assess value.

 

 

SUPERVISOR:

-At the Union Cemetery meeting June 15, 2017, there was discussion in regard to Assyria Township no longer being involved with the Union Cemetery.  The other townships voiced concern about dismembering and options are being considered.

-The building committee presented their findings. Beth will be contacting both Amy and Trumble.

-At the Fire Board meeting June 19, 2017, all owners agree on MFR Combination and Fire Run fee change. The Fire Boards clerk has resigned and they are looking for an Administrative assistant.

 

Motion made by B. Miller, Supported by A. Terry to increase account 336-804 Fire Contracted services from $20,000.00 to $23,000.00 and increase account 651-804 Ambulance Contracted services from $3,500.00 to $5,000.00.                                                                                               All members vote YES.   

 

-Letter from Samantha Gibson requesting she not be charge the fire run fee was discussed. The board brought it to the attention of the Supervisor that when he addressed Ms. Gibson’s request for exemption from a fire run fee last month, he did so in a less than professional manner and that an apology was in order. Mr. Timmons apologized to the Board and will extend an apology to Ms. Gibson.  J. Miller also apologized for anything he may have said, that may have been considered less than professional.

 

Motion made by J. Miller, Supported by M. Timmons to approve Samantha Gibson’s request for absolution of the $270.00 fire bill.

Two members vote YES.

Three members vote NO.

 

-Board of review will meet at 6:00 p.m. on Tuesday July 18, 2017, to correct error and otherwise address MCL 211.7 & MCL 211.53 issues. Notice to be put in the Reminder.

      

 

Public Comment:

-A question was raised in regard to the minutes.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:40 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry, Assyria Township Clerk

 

 

 

                          Assyria Township Board Minutes

                                 June 5, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on Monday 05 June 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT:

John Townsend and other members of the township commented on the dirt road dust problem.  They requested there be a least one more treatment per year. 

 

Motion made by M. Timmons, Supported by G. Waterbury to increase the dust control treatment from once a year to twice per year. Three members vote YES, two members vote NO.

 

Motion made by A. Terry, Supported by M. Timmons to adjust the budget to increase the Contracted Services-Dust Control from $14,000.00 per year to $28,000.00 per year.

All members vote YES.

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by G. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The August 8, 2017 Special Election for the Hastings Schools and the Barry Intermediate School District will be held at Johnstown Township Hall, 13641 S. M-37 Hwy, Battle Creek, MI 49017. For an Absent Voter ballot contact Sheri Babcock at 269-721-3710.

 

TREASURER:

-Financial Statements presented

 

TRUSTEE: Nothing to report.

 

Assessor:

-The City of Battle Creek has notified the Township it will be appealing the March Board of Review decision to tax the property it owns in the township. The appeal is with the Michigan State Tax Tribunal.

 

SUPERVISOR:

-Union Cemetery meeting will be June 15, 2017 at 7:00 p. m. There was discussion in regard to Assyria Township no longer being involved with the Union Cemetery.  It was determined the best way to sever the townships interest and/or responsibility to the cemetery would be to Quit Claim our interest in Union Cemetery.

--The building committee presented their findings and recommended to continue with L. J. Trumble Builders. 

 

Motion made by B. Miller, Supported by G. Waterbury to confirm L. J. Trumble Builders as the preferred contractor.  All members voted “Aye”.             

 

Public Comment: None

 

NEW BUSINESS:

 

- The Township Board has determined that since Bellevue Township intends to discontinue providing a Medical First Responder service soon, it would be in the best interest of Assyria Township residents if the Bellevue Community Fireboard “took over” said service.   Motion made by M. Timmons, Supported by B. Miller to agree to do so at the sole cost of $5,000.00 per annum. Prorated from the date of a signed, mutually approved agreement between all relevant parties.   All members vote YES.

 

- Resolution proposed by M. Timmons, Supported by G. Waterbury to discontinue charging residents for individual fire runs and contribute $3,000.00 paid annually to the Fire Board to defray individual resident fire run cost.  This is with the understanding that the $3,000.00 paid annually for the labor to administer the fire-run charge billing process will terminate. Prorated from the date of signed, mutually approved agreement between all relevant parties.  All members vote YES.

 

- The Board understands that the total new annual obligation to the Fire Board is $8,000.00.

 

- The Fire Chief wanted to remind the township of the free smoke detector program.

 

OLD BUSINESS:  None

 

Meeting adjourned at 9:40 p.m.

 

Respectfully submitted,

Annette Terry,  Assyria Township Clerk     

 

     ==================================================

 

                       NOTICE OF SPECIAL PUBLIC MEETING

 

On Monday, 05 June 2017, the Assyria township board selected

a preferred builder for its intent to add onto the existing

township hall structure.  The building committee, architect and preferred builder will meet at the hall on Tuesday, 20 June 2017 at 10 a.m. to finalize plans to insure mutual, clear understanding prior to the actual contract award.

 

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BELLEVUE FIRE CONTROL BOARD

Minutes May 15, 2017

 

Mike Jones, Bellevue Township, Chairman,                         Mark Jordan-Fire Chief

Jason Farmer, Convis Township-Vice Chairman             Jacob Jackson-Asst. Chief

Hannah Coy, Village of Bellevue, Sec/Tres.

Mike Timmons, Assyria Township-Member

Don Chase, Bellevue Township-Member

Meeting called to order by Chairman, Mike Jones at 7:00 a.m.

 

Present: Mike Timmons, Mike Jones, Hannah Coy, Jason Farmer, Don Chase

 

Public Comment:  None

 

Minutes:  Don Chase made a motion to approve the minutes, seconded my Jason Farmer.  Minutes were approved with the correction of the header to Mike Timmons because he was the chairman still at the time of the meeting.  

 

Secretary/Treasure Report: 

 

Fire Chiefs Report:

         New fire truck is on schedule and should be delivered the end of August.

         5 new sets of gear ordered, should be here in about 6 weeks.

         If a Township resident wants to dispute a bill, they need to attend their Township meeting.  If the Township says they don’t have to pay the bill, the Township will pay the bill for them.

         Resolution; The Bellevue Fire Department would accept operational control of the Medical First Responders, with approval from Bellevue, Convis, Assyria, and Village of Bellevue.

         Motion was made to reimburse Bellevue Fire Department $400 for website.  Motion made by Mike Jones, and second by Mike Timmons.  Motion passed.

 

Old Business:   None

 

New Business:  None

 

Municipalities Report:  None

 

Public Comment: 

 

Meeting adjourned:  8:39 pm Motion by Don Chase and second by Jason Farmer

 

 BELLEVUE COMMUNITY FIRE BOARD

 

                                    Monday April 17, 2017

 

Meeting called to order by Chairman, Mike Timmons at 7:00 a.m.

 

Present: Mike Timmons, Mike Jones, Hannah Coy, Jason Farmer

   Absent-James Miller

Public Comment: 

Minutes:  Jason Farmer made a motion to approve the minutes, seconded my Mike Jones.  Minutes were approved 

Secretary/Treasurer Report:

 

Fire Chiefs Report:

·       Mike Timmons made a motion to purchase new turn out gear, five sets of turn out gear for a total of $10,000, Jason Farmer second-motion carried.

Old Business:  

o   Letter of intent to stop billing residents-bill governing municipalities

o   Phone service

 

New Business:

o   A motion was made by Hannah Coy, and second by Jason Farmer to switch to Verizon and cancel AT&T.  Motion was carried.

o   Fire Board was reorganized as follows; a motion was made by Mike Timmons and second by Jason Farmer to keep Hannah Coy as secretary/treasurer-motion carried.  A motion was made by Hannah Coy, second by Jason Farmer, to make Mike Jones Chairman-motion carried.  A motion was made by Mike Jones, second my Hannah Coy, to make Jason Farmer Vice Chairman-motion carried.  Don Chase will be sitting on the board for Bellevue Township, member, and Jim Miller will be taken off for Assyria Township representative.

 

Municipalities Report:  None

 

Public Comment: 

 

Meeting adjourned:  8:30 pm

 

++++++++++++++++++++++++++++++++++++++++++++++++++++

 

 

                          Assyria Township Board Minutes

                                      May 1, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, May 1, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-The board of Commissioners went to the Commission on Aging Building to view the buildings condition.  Demolition of the building had been considered two years ago.  They have discussed the possibilities of moving departments into other county buildings or building a new building, either way the cost will be about $ 5.5 million.  They are considering putting a request for a millage on the August ballot.

-Members of the public were not happy with the name selected for the Library, therefore, the name is being reconsidered.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The county has decided to go with the voting equipment from Dominion, based on their service history, ballot cost, and their equipment being approved by the state.

-The summary statement of the actual financial condition of the general fund at the end of the previous month, will be provided by the Treasurer.

-May 2, 2017, election is at Johnstown Township. 

 

TREASURER:

-Financial Statements presented

-Suggestion to check into changing the due date of the telephone and electric bills.

 

TRUSTEE: Nothing to report.

 

ASSESSOR: Absent

 

SUPERVISOR:

-Motion made by M. Timmons, Supported by A. Terry to increase the Sexton’s annual pay to $16,418.00. All members vote YES.

-Attended an intergovernmental workshop April 26, 2017, regarding Disaster recovery plans.

-M-Dot will be milling and filling M-66 from Baseline Road to Cox Road, May 8 until June. Questions or concerns contact: Dan Robert 269-998-6556.

-Union Cemetery meeting Thursday, June 15, 2017 at 7:00 p. m.

-The Assyria Township Building Committee (Gene Waterbury, Jim Miller, Beth Miller. Absent Heidi Bartha) met on April 8, 2017 to review bid proposals for an impending building project. Three bids were received.  One for $341,846.00; one for $338,000.00; and one for $348,118.00.

The Committee determined that all three bidders have comparable resources, communications, value-engineering skills, financial responsibility, experience and a good understanding of our building project aspiration, but that the costs presented are prohibitive and that negotiation was required.  On Wednesday April 12, the whole committee met with each bidder individually to identify potential cost reduction factors.  All bidders were asked to resubmit their bids. 

 

At this point in time, it is undetermined when the revised estimates will be available. If it is necessary to hold a Special meeting, a notice will be posted no less than 18 hours prior, on the Assyria Township Hall.  Otherwise the project and estimates will be discussed at the next board meeting on June 5, 2017 at 7:00 p.m.

-Amy Laverty-Meeker of Studio Aim Freelance Creativity has been paid for her work up to this point, however, if it is necessary to have revised prints drawn there would be an additional cost.

 

Motion made by B. Miller, Supported by J. Miller to pay Amy Laverty-Meeker up to $1,500.00 to make any print visions needed. All members vote YES.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS:

-It was determined that the $3,000.00 that has been being paid by the fire department for financial administration was not only used for billing Assyria Township’s residents for runs made, but it was also compensation for performing the other duties of the office. The township will need to make a decision as to charge the residents for fire services or not.

 

Meeting adjourned at 8:50 pm

 

Respectfully submitted, Annette Terry

Assyria Township Clerk

                                               

 

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  N O T I C E

 

A special meeting of the Assyria Township Building Committee will be held at 6 p.m. Monday 10, Tuesday 11 and Wednesday 12 April 2017 at the Assyria Township Hall at 8094 Tasker Road for the purpose of reviewing bid proposals for completeness, correctness, and suitability in relation to an impending building project.  The committee will interview bidders to help insure the most realistically equitable and practical information possible is made available to the Township Board for bid selection.

 

 

 

 

            ASSYRIA TOWNSHIP ANNUAL MEETING

                                  31 March 2017

                           MEETING OPENED AT 7:30 P.M.

 

 

Per MCL 41 Sections 8 & 95, the Assyria Township Board has by resolution on 3 January 2017 set Board annual salaries effective 1 April 2017 as follows:

 

Trustee salaries:      $1,393.00

Clerk salary:             $9,261.00

Treasure salary:     $10,660.00

Supervisor salary:    $6,630.00

 

The electors of this Township were given the opportunity to alter the amount of salary fixed by this resolution.  The floor was opened and Mr. Mike Boles availed himself of the opportunity. His motions to alter salaries as presented were defeated by voice vote of the electors.

 

The new Bellevue Community Fire Chief reported on the acquisition status of its new primary fire fighting apparatus, new and improved mutual aide agreements and the potential for folding the Bellevue Medical First Responder operation into the Fire Department to increase efficiency and cost reduction.

 

Adjourned at 7:50 p.m.

 

 

ASSYRIA TOWNSHIP FY2018 BUDGET HEARING

at the Assyria Township Hall on March 31, 2017. The meeting was called to order at 7:51 p.m.

 

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

FY2018 proposed budget presented.

 

Moved to the next regular meeting for vote.

 

           Meeting adjourned at 8:09 p.m.

 

 

 

Assyria Township Board Minutes

March 31, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 31, 2017. The meeting was called to order at 8:10 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONER: Absent 

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Spoke to the Sexton in regard to flags remaining on graves, He was only aware of the one on his Grandfather’s grave and a few others family members had left on their love ones graves.

-Reminder there will be an election May 2, 2017, regarding Pennfield School.  Our Voters will be going to Johnstown Township Hall to vote. 

-Confirmed the date of the Special Meeting regarding the Assyria Township Hall Addition and Renovations project as April 13, 2017 at 7:00 pm, at the Assyria Town Hall. Notice of Special meeting  to be placed in the Reminder April 8, 2017.

-There has been a discrepancy in the Assyria Town Hall’s address. The correct address is:

8094 Tasker Road, Bellevue, MI.  Mailing address still remains as: P. O. Box 211, Bellevue, MI 49021.

-While reviewing the books, the Treasurer and clerk discovered no adjustment was made to reflect the Sexton’s pay increase of $48.00 per year. 

 

Motion made by M. Timmons, Supported by J. Miller to make the correction to the budget.

All members vote YES.

 

-The clerk has noticed that by waiting for board meetings to approve the phone, electric and gas bills, there are times we are either paying late fees or not taking advantage of discounts.

 

Motion made by A. Terry supported by G. Waterbury when it is to the townships advantage, to pay the phone, electric, and/or gas bills up to the amount of $500.00 per month prior to the board meeting.

 

TREASURER:

-Financial Statements presented.

-Bid deadline has been extended until April 7, 2017.

-Both the Treasurer and Trustee J. Miller have met with contractors at the hall for them to see the building.

-There has been discussion as to the location of the drain field for the new addition. Possibly bulldozing the high point to relocate the purposed drain field.

 

                                                               

 

 

 

 

 

 

 

Trustee:

-J. Miller stated we should wait until the back fill is done on the new addition, before any final decisions were made in regard to location of the drain filed or bulldozing options.

-Trees have been taken down.

 

-E. Waterbury: Nothing to report

 

 

ASSESSOR: Absent

 

SUPERVISOR:

-In regard to the Accident Fund Insurance the Supervisor would like a hard copy of the policy.

-Due to the treasurers expertise in the insurance industry the Supervisor would like the treasure to be the alternative contact in regard to the policy.

-We are up for renewal of the policy

 

Motion was made by B. Miller supported by M. Timmons to pay the renewal amount of $3,106.00.

Roll call taken. All members vote YES.

 

- MARCH Board of Review resulted in 14 petitions, 2 100% Vet exemptions, 2 assessed value reductions and 1 Tentative Tax reduction.  Plus the Assessor is to reassess 08-01-026-004-00 this year and apprise the supervisor of the results.

 

-Propose[MT1] d the possibility of eliminating a charge to residents for Fire suppression runs.  $3,000.00 per year is being paid to bill and collect for the calls made. If the residents were not charged for the service we could eliminate the cost of billing and collecting fee, which in turn would help build a community relationship with the Fire and Rescue. The fire department will provide more information at the next board meeting. 

-Requested thoughts on in regard to the Union Cemetery.

 

Motion made by B. Miller supported by G. Waterbury to table the subject until the next meeting, to gather more information.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS:     The Board approved the FY2018 General Appropriations resolution by unanimous vote and the Supervisor declared the motion carried and the resolution duly adopted on this date of the 31st day of March, 2017.

 

Meeting adjourned at 9:45 pm.

 

Respectfully submitted, Annette Terry, Township Clerk

 

 

Assyria Township Board Minutes

March 6, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 6, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: H. Wing

-Reported the Library has been renamed: The Barry County Cabinet

-Stated that Commissioner Giver gave a state of Barry County Address at their last meeting.

 

PUBLIC COMMENT:

-Clarissa Boggs-Balke from Barry/Eaton Health said they are actively involved with the schools by holding events to make residents more aware of health issues that need to be addressed. They also want the community to be aware that tick season has started early this year.

 

-Keith Rosick came to introduce himself and express his interest in bidding on Assyria Township Hall Addition and Renovations.

 

-Amy Laverty-Meeker of Studio Aim Freelance Creativity stated in regard to the Assyria Township Hall Addition and Renovations project, she felt it would be best if we had the contractor that won the bid write the contract.  There was also discussion as to getting an ad placed in both the Reminder and Shopper as soon as possible to notify everyone we have opened the bidding.

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-In regard to the May 2, 2017 election, the only item involving Assyria Township is the Pennfield School Bond Proposal, therefore our Pennfield School voters are being sent to Johnstown Township to vote.  Notice to this effect was mailed February 27, 2017 in post card form to each of our 147 voters.  If they are in need of an absentee ballot will need to contact:

 

Johnstown Township, 13641 South M-37, Battle Creek, MI 49017   (269-721-9709)

 

The last day for Pennfield voters to register in order to vote in the May 2, 2017 election is April 3, 2017.  I will be available at 15897 Wing Road, Battle Creek, MI 49017 from 9-5.  If anyone would like to register before that day or would like to let me know they need to register they may contact me at 269-968-3329 or 269-967-8032. 

 

-March 16, 2017 both Heidi Bartha and I plan on attending a meeting to review the new voting machines.  Final cost responsible has not yet been determined.  At this point in time it does not appear as though the township will be responsible for the cost of the equipment, least not for the first five years.  However, there may be programming fees. 

 

TREASURER:

-Financial Statements presented.

-Received a check from the State for State Shared Revenue in the amount of $26,622.00.

-Still waiting to hear back in regard to the workers compensation situation. Thought it would be a good idea to see if someone from the insurance company would be willing to meet with us.

TRUSTEE:

-J. Miller said that Tim Eggerstedt stated if we would like to keep the logs removed from the property, the cost to remove them would be $4,000.00 or they would do the work for the timber. 

 

Motion made by J. Miller, Supported by G. Waterbury for Tim Eggerstedt to perform the tree removal service for the timber.

All members vote YES.

 

-E. Waterbury-Nothing to report.

 

ASSESSOR: Nothing to report

 

SUPERVISOR:

-An ad needs to be placed in the Reminder, the week of March 13, 2017 stating:

Assyria Township will hold its Annual meeting at the Township Hall at 8094 Tasker Road at 7:30 p.m. on Friday, March 31, 2017, followed by a public hearing of the proposed township budget for fiscal year 2018 (FY2018), the expected millage rate to support the budget is 0.85220%, this will in turn be followed by the last annual meeting for FY2017. NOTE: There will be no regular meeting in April.

-Discussion on proceeding with the next step of getting bids for the Assyria Township Hall Addition and Renovations project.

 

Motion made by J. Miller supported by B. Miller to open the bidding process for the project.

All members vote YES

 

-An ad needs to be placed in the Reminder and the Shopper announcing the opening and closing period for the Assyria Township Hall Addition and Renovations bidding. 

-In addition to the above there will need to be a notice of a special meeting on April 13, 2017 @ 7:00 p. m. to award the contracts for the Assyria Township Hall Addition and Renovations placed in the Reminder.

 

-March 2017 Board of Review will meet:

 March 13, 2017 Monday, 9-12 a.m. & 2-5 p.m. to receive petitions

 March 14, 2017 Tuesday, 6-9 p.m.to receive petitions

 March 15, 2017 Wednesday 6-9 p.m. to receive petitions

 March 16, 2017 Thursday 6-9 p.m. to receive petitions and finalize

 Will not meet Friday

 

-Based on previous conversation with the Board, on May 2, 2016 I gave wood cutting permission to Don Goodnoe for cutting wood in designated areas on Assyria Township property. As I had advised the Board, Goodnoe suggested a curved drive, because there were some good trees that should remain standing.  He signed a “hold harmless” agreement. MTA & insurance risk assessment of July 1, 2015 says “Do Hold Harmless”.   In view of the willingness of Mr. Eggerstedts’  to serve as the Forrester of the whole of the woods for the wood, I have asked Mr. Goodnoe to terminate his tree cutting and take what he has already cut.

 

 

 

 

 

 

 

 

 

-Purposed budget for 2018 was discussed.

 

Motion made by M. Timmons, Supported by B. Miller to place the accepted purposed budget on the agenda of the budget meeting on 31 March 2017.   All members vote YES.

 

 

Public Comment::

A concerned citizen expressed his displeasure at the impending upgrade of the township hall.  In his opinion sanitary facilities are unnecessary and the Assyria Township Board should be dissolved in favor of something else.  All the township does is waste money.

 

Another attendee spoke up saying, based on her familiarity with such things, this project is long overdue. 

 

NEW BUSINESS:  None

 

OLD BUSINESS: None 

 

Meeting adjourned at 9:00 p.m.   

 

Respectfully submitted, Annette Terry

Assyria Township Clerk

 

 

 

Assyria Township Board Minutes

February 6, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall, on February 6, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: H. Wing had nothing to report.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by E. Waterbury to pay the bills, plus pay Kenneth C. Brandt, $500.00 for his survey services.

Roll call taken.  All members vote YES.

 

CLERK:

-There will be an election on May 2, 2017. Therefore, I will be taking the necessary classes to be certified to work the election.  Due to the fact only Pennfield Schools will be voting in our township the county is considering having  our voters vote at Johnstown Township.

-The state is considering new voting machines. There will be a meeting to review the machines and their cost March 16, 2017, both Heidi Bartha and I plan to attend.  No information was given as to who will be responsible for the cost of the equipment.

-A letter from our Worker Comp Insurance Co. was received stating we were under insured, based on the amount of pay our Sexton receives. It was discussed that he was not an employee and he carried his own insurance. Therefore the board did not feel this information was correct.  B. Miller offered to contact the company to try to determine if this information was accurate.

-I inquired to see if there would be any interest in possibly holding an Easter egg hunt to raise funds for the Fire Department. Offering to donate toys for the event. I was given contact information of others to speak with.

 

TREASURER:

-Financial Statements presented.

-The last day to pay taxes is February 28, 2017, Beth Miller will be home all day to expect payments.

 

TRUSTEE:

-J. Miller

-The person that was going to be clearing the trees has not been able to make it. 

-He brought drawings of what the new building would look like and advised we may want to consider re-roofing and siding the current building at the time that the new addition was added.

-Also that the Architect thought we should consider putting windows in the existing hall and doing a stage two revitalization of the existing hall.

-There will be a meeting to review and approve the townships building permit at the Barry County Planning Commission. He was not sure of the date, but that has since been confirmed to be February 27, 2017 at 7:00.

-It was also advised that we may need to redefine our parking area, which if this is the case we will want to put the work involved out for bid. 

 

TRUSTEE:

-E. Waterbury 

-Nothing to report

 

ASSESSOR:

-Assessment Notices will be going out in approximately two weeks.

 

SUPERVISOR:

-Board of Review training will be Tuesday February 28, 2017 from 12:30 to 4:30.

-M. Timmons has appointed Linda Timmons as an alternate and is looking for suggestions for at least one more person.

The Barry Community Foundation hosted the January 17, 2017 Supervisors meeting.

-He plans on attending Michigan Municipal League training in Lansing May 16 and June 20, 2017. Communities Best Practices, planning for the future Strategic & Master.

-Need to reserve heated handicapped port-a-potty for the Board of Review held in March.

-The Assyria Township Board of Review for 2017 will be held at the Assyria Township Hall.

8094 Tasker Road, Bellevue, MI 49021 on the following dates:

 

Tuesday, March 7, (6-7 pm) – Organizational Meeting

Monday, March 13, (9-12 am & 2-5 pm) – Receive Petitions

Tuesday, March 14, (6-9 pm) – Receive Petitions

Wednesday, March 15, (6-9 pm) – Receive Petitions

 

The Board of Review may meet on Friday, March 17 at 6 pm to finalize as necessary.

Residents or their representatives are required to petition in person.

 

The tentative ratios and the estimated multipliers for each class of real property and personal property for 2017 are as follows:

 

                                                            RATIO                                     MULTIPLER

Agricultural                                          46.81                                       1.0681%

Commercial                                         49.68                                       1.0064%

Residential                                          46.04                                       1.0860%

Timber Cutover                                   50.00                                       1.0000%

Developmental                                    50.00                                       1.0000%

Industrial                                             61.04                                         .8191%

Personal Property                               50.00                                       1.0000%

 

Individuals with disabilities requesting assistance should place their request to Annette Terry Assyria Township Clerk 269-968-3329.

 

- A notice reflecting the above information in relation to the Board of Review is to be placed in the Reminder three times.

 

-A new fire truck is on order at a total cost of $349,988.00, at a rate of $87,500.00 per governing unit. 

-M. Timmons suggest that we consider a sump pump in the basement of the new addition and that the water only be left on when the building is occupied.

 

Public Comment:

-A Citizen inquired as to the cost of the new addition to the building.  The new addition is proposed to be 1,600 square feet at a cost of approximately $200,000.00.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

2016-2017 Budget:

 

Motion made by B. Miller, supported by M. Timmons to:

Increase account 101-801 Accounting and Audit Fees from $3,500.00 to $4,500.00,

Decrease account 101-802 Legal Fees from $1,000.00 to zero dollars,

Increase account 101-900 Printing and Publishing from $300.00 to $400.00,

Increase account 101-955 Insurance from $3,200.00 to $3,600.00,

Decrease account 101-961 Training from $1,000.00 to zero dollars,

Increase account 101-962 Miscellaneous Expenses from $1,000.00 to $4,000.00.

All members vote YES.

 

Motion made by J. Miller, supported by B. Miller to:

Decrease account 215-727 Office supplies from $1,500.00 to $1,200.00,

Increase account 215-961 Training from zero dollars to $300.00.

All members vote YES.

 

Motion made by M. Timmons, supported by B. Miller to:

Increase account 262-962 Miscellaneous Expense from $200.00 to $2,000.00.

All members vote YES.

 

Motion made by M. Timmons, supported by B. Miller to:

Increase account 336-900 from zero dollars to $87,500.00.

All members vote YES.

 

Motion made by B. Miller, supported by M. Timmons to:

Increase account 651-804 Contracted Services-Bellevue from $2,400.00 to $3,000.00,

Increase account 651-900 Contracted Services- Johnstown from $4,000.00 to $8000.00.

All members vote YES.

 

Meeting adjourned at 9:20 pm

 

Respectfully submitted, Annette Terry, Assyria Township Clerk

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                                                              BELLEVUE FIRE CONTROL BOARD

                                                                         24 January  2017

Mike Timmons, Assyria Township-Chairman                                   Mark Jordan-Fire Chief

Mike Jones,  Bellevue Township-Vice Chairman                  Jacob Jackson-Asst. Chief

Hanna Coy, Village of Bellevue, Sec/Tres.

Jason Farmer, Convis Township-Member

James Miller, Assyria Township-Member

Meeting called to order by Chairman, Mike Timmons at 7:00 p.m.

The Pledge of Allegiance was recited.

Present: Mike Timmons, Mike Jones, Jason Farmer. James Miller Absent:  Hanna Coy

Firemen:  Mark Jordan, Jacob Jackson

Guest: Don Chase, Stuart Black,

 

Minutes:  A motion to accept the January 16, 2017 minutes was made by Jason Farmer, seconded by Mike Jones.  The motion carried unanimously.

 

TRUCK:  Jordan reminded everyone that the chasse is still available and the total cost for the fire truck will be $349,988 and will be 224 days out.  The village committed to the $87,500, as well as, Bellevue Township, Assyria Township, and Convis Township.

 

The Board acknowledges that all municipalities have allocated money for a new fire truck.

 

Don Chase was concerned about what truck is being purchased.

 

A motion was made by Jason Farmer, seconded by Mike Jones to authorize the fire chief to proceed with the acquisition of a new fire apparatus at $87,500 per each governing entity not to exceed a total of $350,000.00, with all members signing the quote from Kodiak Emergency Vehicles.   Yes votes: Mike Timmons, Mike Jones, Jason Farmer, James Miller.  Absent: Hanna Coy.

 

Jason Farmer would like an invoice sent to each political unit.

 

Public Comment:  None

 

Administrative Assistant Report:  None

 

Fire Chiefs Report: Mark Jordan reported:  The Marathon card has been increasingly difficult to work with, and would like to apply for a Wex Fuel Card to be carried in each vehicle.  Jim Miller made a motion to allow Jordan to apply for a Wex Fuel Card, it was seconded by Jason Farmer.  The motion carried unanimously.

 

Old Business:   None

 

New Business:   None

 

Municipalities Report:  None

 

Public Comment:  None

 

Meeting adjourned:  A motion to adjourn the meeting at 7:30 p.m. was made by Mike Timmons, seconded by Mike Jones.  The motion carried unanimously.

 

Respectfully submitted,

Sam Schroder,   Bellevue Fire Control Board Administrative Assistant

 

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                BELLEVUE FIRE CONTROL BOARD

                                                                      JOINT ALL UNITS MEETING

                                                                               16 January 2017

Mike Timmons, Assyria Township-Chairman                                   Mark Jordan-Fire Chief

Mike Jones,  Bellevue Township-Vice Chairman                  Jacob Jackson-Asst. Chief

Hanna Coy, Village of Bellevue, Sec/Tres.

Jason Farmer, Convis Township-Member

James Miller, Assyria Township-Member

Meeting called to order by Chairman, Mike Timmons at 6:00 a.m.

The Pledge of Allegiance was recited.

Present: Mike Timmons, Mike Jones, Steve Racine, Jason Farmer. James Miller            Absent:  None

Guest: Please see attached sheet

 

This meeting is convened early to facilitate the gathering of the governing political units to discuss the acquisition of a new fire apparatus and such other issues as they may deem relevant.

 

TRUCK

Mark Jordan explained the cost of the demo chasse $350,000, there is only one left.  Cost of repairs on the old rig, fixing the water tank is upwards of $15,000, on a 27 year old truck. 

Timmons stated that three townships have committed funds for a new truck, if everyone could commit to $87,500.  The village could not commit tonight.  He asked if we could figure out how to get this funding done.

 

Village representative was concerned about the double taxation for fire protection, village and township.  Discussion of the village pulling out of the Fire Control Board. 

 

If only three entities were involved (pending the withdraw of the Village)

Assyria Township approved paying $47,000 to purchase the chasse, per quorum at meeting.

Bellevue Township approved paying $47,000 to purchase the chasse, per quorum at meeting.

Convis Township cannot approve the money until a monthly meeting, but money has been allotted.

 

Assyria township representative Annette Terry brought up that they knew someone who built fire trucks. 

 

Bellevue Township representative was concerned about the Bellevue Fire Control Board assuming what each entity will be doing.  Has the Board given the municipalities a deadline.

 

Mike Timmons  made a motion that as soon as the village appropriates  $87,500 that the fire chief can purchase the chasse, no second was given.  The motion was not approved.

 

Dave Burkett reported that the Village has had the fire truck purchase reported since 2015.

 

A special meeting of the Bellevue Fire Control Board was set for Tuesday January 24, 2017 at 7:00 p.m., the day after the Village Council Meeting, where the Villages intentions could be discussed. 

 

BUDGET

Timmons brought up the Fire Control Board doing their budget in January to accommodate for the other entities to have time for changes.  No changes.

 

Public Comment:  None

 

Minutes:  A motion to accept the December 19, 2016 minutes was made by Jason Farmer, seconded by Mike Jones.  The minutes were approved.  The motion passed unanimously.

 

Monthly Payment:  A motion to accept the December/January Monthly bills paid and to be paid was made by Mike Timmons, seconded by Mike Jones. The motion was approved in a unanimous vote.

 

Billing Statements:  Schroder presented the current budget status and the Bank account Statement (December $101,440.38).  Jordan would like a listing of all incoming money also.

 

Administrative Assistant Report:   Schroder passed out a sheet showing the non-payment for fire runs in 2016

 

Fire Chiefs Report: Mark Jordan reported:  

·       Jordan will be changing Fire Fighter Numbers

·       A motion to donate 10 sets of Old PBI Gear and helmets to the Van Buren Fire Academy was made by Hanna Coy seconded by Jason Farmer.  The motion carried unanimously. Per Jordan’s recommendations.

·       Payroll amounts have been added to the budget sheet

·       As of the January meeting the following tests have been completed: FIT Test and POV Inspections,  as well as, an Equipment Inventory.

·       Jordan reported that we are in need of Traffic Vests($283), 3 new pagers($892), and a new phone and answering machine($150).  Although two of these areas are over budget, there is extra funds available.  A motion to purchase Traffic Vest($283), 3 New Pagers($892), and a new phone and answering system($150) was made by Jim Miller, seconded by Jason Farmer.  The motion carried unanimously.

·       A new battery was put in #117 ($277)

·       A motion to install a new fuel tank ($1000) in truck #111 was made by Mike Timmons, seconded by Jason Farmer.  The motion carried unanimously.  This vehicle will be out of service for one day.

·       The proposed budget will be discussed at the next meeting.

 

Old Business:   Discussion on the unity of the Medial First Responder and the Fire Department was brought up.  Jordan would like them to be a single unity by the board.  Bellevue Township will work on giving the board a report at the next meeting of the status on the unit and their recommendations.  A motion to pursue the combination of the Medial First Responder and the Fire Department was made by Mike Timmons, seconded by Jason Farmer.  The motion carried unanimously.

 

New Business:   None

 

Municipalities Report:  None

 

Public Comment:  Schroder noted that Hanna Coy is the new representative for the Village of Bellevue on the Fire Control Board.  She was asked if she would like the responsibility of Secretary/Treasurer(she accepted).  A motion to accept Hanna Coy as the new secretary/treasurer was made by Mike Jones, seconded by Jason Farmer.  The motion carried unanimously.

 

Meeting adjourned:  A motion to adjourn the meeting at 8:47 p.m. was made by Hanna Coy, seconded by Mike Jones.  The motion carried unanimously.

 

Respectfully submitted,

Sam Schroder,  Bellevue Fire Control Board Administrative Assistant

 

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UNION CEMETERY ASSOCIATION,   BARRY COUNTY MICHIGAN

 

Meeting called to order at 7:25 p.m. Thursday 12 January 2017 and the Pledge of Allegiance was recited.

MEMBERS PRESENT:  Mike Timmons, Assyria Township;  Chad Van Syckle, Baltimore Township; Jeff Butler, Maple Grove Township.

MEMBERS NOT PRESENT:  Barbara Earl, Johnstown Township

REVIEW OF PREVIOUS MINUTES: The 17 November minutes unanimously approved as written.

PUBLIC COMMENT: None.

BUSINESS: 

1.  Motion by Jeff Butler, support by Chad Van Syckle to maintain the annual Township support of $2,500 for FY2017-2018.  Roll Call vote.  All members present voted yes, motion passed.

2.   Motion by Jeff Butler, support by Chad Van Syckle to renew the existing Sexton contract for one year upon its expiration for the same cost of $ 7,200.  Roll Call vote.  All members present voted yes, motion passed.

3.  Motion by Jeff Butler, support by Chad Van Syckle to authorize the Sexton to obligate the Association up to $500 for the acquisition of new cemetery lot/grave corner markers.  Roll Call vote.  All members present voted yes, motion passed.

4.  The Sexton inquired of the Board if it was satisfied with the existing practice of suspending cemetery trash collection & disposal during the first week of October and resume said collection & disposal during the first week of April on an annual basis.  The Board said it is satisfied.

5.  The need for a Union Cemetery file cabinet (possibly fireproof) was discussed and was determined as valid.  Mike Timmons will research the subject and provide results at the next meeting.

6.  Next meeting is set for Thursday 15 June 2017 at 7 p.m.

No other business, meeting adjourned at 7:53 p.m.

Minutes synopsis prepared by Mike P. Timmons, Chair.

 


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