ASSYRIA TOWNSHIP,  Barry   County, Michigan
 

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                                                                                                     Meeting Minutes

The Township Board meets on the first Monday of each month (if Monday is a holiday we meet the following day) at 7:30 p.m. There is always opportunity for Township residents to comment on anything relating to the Township. This means you are welcome to the meetings.

Meeting dates.  Those dates are the first Monday of the month at 7:30 p.m.  If the first Monday is a federally observed holiday, the meeting will be held the Tuesday following the Monday that is a holiday at 7:30 pm. The Annual meeting, budget hearing and regular meeting will be held the last regular business day in March  at 7:30 p.m    There will be no regular meeting in April.

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                                 Assyria Township Board Minutes

                                                 July 2, 2018

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, July 2, 2018. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, T. Ryder-Stephens, J. Miller, G. Waterbury and A. Terry

 

 PUBLIC COMMENT:

-Jim Dull from the Drain Commission and Lauren Dutcher from Clark Hill PLC discussed problems and possible solutions to a drainage problem in the township. After questions and answer from both the public and the board, it was determined it would be in the townships best interest to pass a resolution requesting maintenance and improvement of the intercounty drain.

 

                                                        RESOLUTION FOR

      PETITION FOR MAINTENANCE AND IMPROVEMENT OF AN INTERCOUNTY DRAIN

                                                       ASSYRIA TOWNSHIP

 

                                  GIBSON &TRISKETT INTERCOUNTY DRAIN

 

At a regular meeting of the Assyria Township Board, held in Barry County, State of Michigan on the 2nd day of July, 2018, at 7:30 p.m.

 

PRESENT:  Mike Timmons, Eugene Waterbury, James Miller, Terry Ryder-Stephens and                                                             

                     Annette Terry.

 

ABSENT:  None

 

The following resolution was offered by Mike Timmons and seconded by Annette Terry.

 

            WHEREAS, the Township requests the maintenance and improvement of an intercounty drain, located in Barry and Eaton Counties, pursuant to Chapter 8 of Public Act 40 of 1956, as amended: and

 

            WHEREAS, the Township has determined that the maintenance and improvement of the intercounty drain is necessary for the public health in the Township; and

 

            WHEREAS, the Township will be liable for an assessment at large against it for a percentage of the cost of the proposed maintenance and improvement. 

 

            NOW, THEREFORE BE IT RESOLVED THAT, the Township Board does authorize the filing of a petition for maintenance and improvement of the intercounty drain.

 

            BE IT FURTHER RESOLVED THAT the Supervisor is authorized to execute the petition for maintenance and improvement of the intercounty drain.

 

            BE IT FURTHER RESOLVED that the Clerk shall forward to the Barry County Drain Commissioner a copy of this Resolution for the petition for maintenance and improvement of the intercounty drain.

 

 

 

 

 

 

 

 

Roll call vote:

 

Number voting Yeas:  5

Number voting Nays:   0

Abstain:  0

Absent:  0

 

The Supervisor declared the resolution 07022018-1 adopted.

 

Annette Terry

07-02-2018

 

County Commissioner:  Absent

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by G. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-There will be an Election on August 7, 2018.                                                                                     -The Public Accuracy test will be July 19, 2018, at the Baltimore Township Hall, at 1:00 p.m.

-Unfortunately, Clyde Morgan, Marilyn and Mike Higgins are unable to commit to working the elections at this time. Therefore, in addition to Sally Bivens, Heidi Bartha, Edward Bartha, Joan Bair, Nora Peake and Myself; Nicole Ryder-Stephens, Susan Elkins, Victoria Mingus and Valeta Norris will be working the elections.  We have all attended the election training class. Appointment for the up-coming election will be:  Sally Bivens as Lead Chairperson and Heidi Bartha as 2nd Chairperson.  The goal is to have everyone work at least half of the Election Day for the experience.  A final schedule will be announced.

-Time permitting, there will be an additional training for the workers and meeting to bring all of the necessary paper work up to date.

-Letters notifying the non-selected applicants for the Assessor’s positon were mailed June 7, 2018.

-On March 30, 2018 the Clerk made a motion in error, in regard to the Assessor’s pay. 

 

Motion made by A. Terry, Supported by J. Miller to nullify the motion made March 30, 2018, regarding the Assessors pay. 

All members vote YES.

 

TREASURER:

-Tax notices were sent out.

-If a resident’s mortgage is with Wells Fargo, they will receive two notices.

 

TRUSTEE: Jim Miller

-His Grand Daughter Ryan would be interested in cleaning the hall.

-Letter from EMC Status Inquiry, Timmons suggest contacting Rhonda from Trumble.

-Check into the possibility of cleaning the hall flag.

-Discussion in regard to getting internet service at the hall.

 

Motion made by J. Miller, Supported by M. Timmons to contact Barry County Telephone to have internet service installed at the hall.

All members vote YES

 

TRUSTEE: G. Waterbury

-Assyria Cemetery Fence is in need of painting.

                            

ASSESSOR:

-Received notice from AMAR, that we are compliant.

-Introduced the new Deputy Assessor Roger Smith.

                                                           

SUPERVISOR:

-The Supervisor will be purchasing storage bins to start empting the storage cabinets into.

- Suggest holding off with furniture for the new addition. 

 

PUBLIC COMMENT:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:30 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

 

 

                                 Assyria Township Board Minutes

                                                 June 4, 2018

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, June 4, 2018. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, T. Stephens, J. Miller, G. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-Barry County Transit will provide transportation to Battle Creek for Barry County Residents. 

 

 PUBLIC COMMENT:

-Jake Jackson from the Bellevue Fire Department, wants to remind the Assyria Township Residents, the Bellevue Fire Depart will provide and install Smoke and Carbon Monoxide Detectors. If anyone is interested, please contact him at 269-487-5695 or the Bellevue Fire Department at 269-763-3262.

-The DNR has offered the use of extra vehicles to surrounding townships that would be willing to house them at the township. This would offer quicker response times for both fire and medical calls. It would be necessary to have a secure structure that could be heated to at least 54 degrees. This could make a difference not only being able to save lives and structures, but may also reduce the cost of home owners insurance to the residents. 

-Bellevue’s annual car show will be July 14, 2018.

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by G. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-There will be an Election on August 7, 2018.

-The Clerk and Deputy Clerk have attended a training class on the use of the new election equipment. 

-The Public Accuracy test will be July 19, 2018, at the Baltimore Township Hall, at 1:00 p.m.

-The township has enough Republican election workers, however, we could use one or two more Democrat election workers.  Anyone interested in working the elections should contact the clerk ASAP at 269-968-3329 or 269-967-8032. A two hour training class, which is required to be certified to work as an election inspector is being held at the end of June.

-In order to verify and correct inaccuracies of the current cemetery records, the township will be asking the residents of Assyria to provide a copy of any type of document they may have in regard to reserving a burial  plot and/or lot.  Even if that is only a cancelled check. Any other information the residents are able to give would be greatly appreciated.

-The existing ballot boxes are not compatible with the new tabulator.  Therefore the existing boxes will need to be disposed of.  Anyone interested in them should contact one of the board members. 

 

TREASURER:

-Tax season is upon us, the newsletter and tax bills will be going out the first part of July.

-The petty cash account is being established.

 

TRUSTEE: Jim Miller and G. Waterbury

-Expressed their concern that the building project was not complete. 

-J.  Miller will be contacting the builder.

                                                                                                                                    

ASSESSOR:

-The data transfer on the computer went well.

-The assessor needs to get moved into the hall ASAP.

-The assessor has a desk and chair he is willing to sell to the township.

 

SUPERVISOR:

-The Supervisor will be contacting Roger Smith, informing him he has been selected as the Assistant Assessor with a 45 day trial period.

-The Supervisor instructed the Clerk to send letters to the other applicants.

 

 

                                                 Resolution 06042018-1

                                           Real Property Tax Exemptions

                                                     Assyria Township

                                                Barry County, Michigan

                                      Adopted and effective June 04, 2018

 

WHEREAS the Michigan State Tax Commission AMAR 0f 2018 appears to require townships to have written procedures, including audit procedures, for determining how to grant real property exemptions or remove real property exemptions when the property no longer qualifies for exemption; and.

 

WHEREAS MCL211.1 thru MCL 211.156 not only addresses the granting and removal of real property exemptions, it also identifies (MCL 211.10e) what manuals are approved for Assessor use by the State Tax Commission. 

 

The Assyria Township Board hereby resolves and directs that the Township Assessor not only abide by MCL211.1 thru MCL 211.156 and State Tax Commission Bulletins & Forms (including date stamping Form 5076 upon receipt) but also annually (as of 31 December) provide to the Township Board an acceptable accounting of Real Property Tax Exemptions granted, denied, removed and/or unresolved.

 

The Foregoing resolution offered by Board Member Mike P. Timmons

 

Second offered by Board Member James Miller.

 

Roll call vote:

 

Number voting “Aye”   Five

Names of Members voting “Nay”   None

 

The Supervisor declared the resolution adopted.

 

Annette Terry      

06-04-2018

 

PUBLIC COMMENT:

-A resident questioned why the funds in the budget for dirt roads had decreased from $10,000.00 to $7,000.00.  

 

OLD BUSINESS: None

 

Meeting adjourned at 9:20 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

 

 

 

Assyria Township Board Minutes

May 7, 2018

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, May 7, 2018. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, T. Stephens, J. Miller, G. Waterbury and A. Terry

 

A special thank you to Beth Miller for her years of service as the Township Treasurer.  The board has been impressed with her knowledge and the service she has provided over the years. She will be greatly missed as Treasurer. The board is very grateful she is willing to stay on as Deputy Treasurer.

 

COUNTY COMMISSIONERS REPORT:

-There is a need for a new Jail and the condition of the Commission on Aging building needs to be addressed.  The Commission will be investigating possible options.

-The new Director for the animal shelter is doing a great job.

 

 PUBLIC COMMENT:

-There will be a special Planning Committee meeting in regard to the Bay Pointe project at the

  Tyden Building in Hastings, on Monday May 14th at 6:00 p.m. 

-Jack Ward, the County Zoning Enforcement Officer introduced himself and took questions. 

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.  Motion by J. Miller, Support by G. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Terry Ryder Stephens was sworn in on April 30, 2018 as the new Treasurer for Assyria Township.

-Elizabeth Miller was sworn in on May 1, 2018 as the new Deputy Treasurer for Assyria Township.

 

Motion made by A. Terry, Supported by J. Miller to remove Elizabeth Miller from all bank accounts and add Terry Ryder-Stephens to all bank accounts.                                                                All members vote YES.

 

-The new voting equipment has arrived, it is currently at the Clerk’s home until the construction of the new addition is complete. 

-The new VATE voting machine is going to require reprogrammable cards.  The Clerk recommends the Township purchase an additional 15 cards and a reprograming scanner.

 

Motion made by M. Timmons, Supported by A. Terry to purchase 15 cards and a scanner not to exceed $250.00.

All members vote YES

 

The existing ballot boxes are not compatible with the new tabulator.  Therefore; the existing boxes will need to be disposed of.  Anyone interested in them should contact one of the board members. 

 

TREASURER: No Report

 

TRUSTEE: Jim Miller

-Floor covering for the new addition has been ordered.  He also thanked Gene Waterbury for the cleaning work he did for tonight’s meeting.                                                                                                                                           

 

TRUSTEE: G. Waterbury

-Nothing to report.

 

ASSESSOR:

-The BANA assessing program has made many changes. The current lap top computer probably won’t be compatible with the new system, the desk top computer may be compatible.

-Addressed the probable findings of the April 11, 2018 AMAR.

                                                                                                                                               

SUPERVISOR:

-Discussed township roads and going on a road tour to observe their condition. 

-Discussed the dust control treatment.

 

Motion made by M. Timmons, Supported by J. Miller to advise the county to do our normal double application treatment this year. 

All members vote YES

 

-Discussed the Township policy manual he is working on.

-Selection of the individuals to be interviewed for the part-time Assessors position was made.      -The clerk will contact them to schedule a date and time.

-The Planning Commission did not approve the request to open a Junk Yard on M-66.

 

PUBLIC COMMENT:

-Discussed the Township Cemeteries.

 

OLD BUSINESS: None

 

Meeting adjourned at 9:35 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

 

 

 

                       ASSYRIA TOWNSHIP ANNUAL MEETING

                                            March 30, 2018

                                     MEETING OPENED AT 7:30 P.M.

 

 

Per MCL 41 Sections 8 & 95, the Assyria Township Board has by resolution on February 5, 2018 set Board annual salaries effective April 1, 2018 as follows:

 

 

Clerk salary:             $9,446.00

Treasure salary:     $10,873.00

Supervisor salary:    $6,763.00

 

The electors of this Township were given the opportunity to alter the amount of salary fixed by this resolution.  No motion to alter salaries was presented. 

 

Adjourned at 7:40 p.m.

 

 

 

ASSYRIA TOWNSHIP FY2019 BUDGET HEARING

                                       Assyria Township Hall                                                                                     

                           8094 Tasker Road, Bellevue, MI 49021

                                            March 30, 2018

 

 

Members present: M. Timmons, B. Miller, E. Waterbury and A. Terry

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

FY2019 proposed budget presented and approved to forward to the next regular meeting for vote.

 

Meeting adjourned at 7:50 P.M.

 

 

 

 

Assyria Township Board Minutes

March 30, 2018

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 30, 2018. The meeting was called to order at 7:50 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, E. Waterbury and A. Terry

                               J. Miller arrived at 8:10 p. m.

 

COUNTY COMMISSIONER: Absent 

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed, it was noticed there were not any checks for the Board of Review members.

                                                                                    

Motion by M. Timmons, Support by B. Miller to pay the bills including checks for the board of review members.                                                                  Roll call taken.  All members vote YES.

 

CLERK: 

-There have been nine resumes received showing interest in the Part-time Assessor position.

-The clerk is in need current W-4’s from the board and other staff. 

-Barry County has a dead deer clean-up program, if anyone sees a dead deer along the road side in Barry County, please call the Sheriff’s office at 269-948-4801.  They will ask for the location, nearest cross roads and/or other land marking to help the clean-up crew locate the carcass.

-The clerk inquired if the board was considering any compensation for internet/cell service.  The board did not feel it was the townships responsibility at this time.   

-Reviewing the budget, it appears as though there was an over sight to make a motion to increase the Assessor’s wage last year. 

 

Motion made by A. Terry, Supported by B. Miller to retro actively increase the Assessor’s salary for fiscal year 2018-2019 to $15,070.00.

Roll call taken.  All members vote YES.

 

TREASURER: 

-Financial Statements presented.

-A reminder we will want to swear in the new Treasurer on May 1, 2018.

- Recommend retaining the current financial institutions, which include:

 

Hastings City Bank

Eaton Federal Savings

Mercantile Bank

Commercial Bank

Chemical Bank

Eaton Federal Savings

Commercial Bank

 

Motion made by B. Miller, Supported by J. Miller, to retain the township’s current financial institutions.

All members vote YES

 

Trustee:

-J. Miller

Discussion as to the size of opening for the pass through window.  Present configuration too large and could allow unauthorized entry.

 

-E. Waterbury

The septic is in.

 

ASSESSOR:

-Reminder of the Amar-Audit on April 11, 2018.

 

SUPERVISOR: 

-Will verify insurance coverage on the new addition.

-Discussion in regard to the new addition.

 

Motion made by M. Timmons, Supported by A. Terry for B. Miller to purchase a new printer for the hall not to exceed the cost of $400.00. 

All vote YES

 

Public Comment:

 

There will be Planning Commission meeting in regard to Bay Point on April 9 and 10, 2018 at the Titan Building in Hastings at 7:30 p.m.

 

It was voiced, that the board may want to reconsider some assistance in supplementing the clerks internet/cell cost.

 

Motion made by M. Timmons, Supported by B. Miller to supplement the clerk $60.00 per month towards internet/cell service until there is internet available at the township hall.

All vote YES

 

NEW BUSINESS: NONE

OLD BUSINESS:                                                                                                          The Board approved the FY2019 General Appropriations     resolution by unanimous vote and the Supervisor declared the motion carried and the resolution duly adopted on this date March 30, 2018. .

 

Meeting adjourned at 9:35 pm.

 

Respectfully submitted 

 

Annette Terry

Assyria Township Clerk

 

                 ASSYRIA TOWNSHIP

 

   ACTUAL AS OF

       FY2019

 

        FY = 1 APRIL thru 31 MARCH

 

    2 Jan 2018

 

 approved

 

                         REVENUES

 

 

 

 

 

402-000 Current Property Taxes

 

0.00

 

43,000.00

 

411-000 DELINQUENT TAX COLLECTION

4,203.35

 

4,000.00

 

445-000 Penalties & Interest on Taxes

 

270.39

 

300.00

 

447-000 Property Tax Admin Fee

 

2,740.00

 

2,700.00

 

574-000 STATE SHARED REVENUE

 

137,369.00

 

160,000.00

 

575-000 METRO Act Revenue

 

2,745.68

 

2,500.00

 

626-000 CEMETERY Services Charges

 

2,510.80

 

2,500.00

 

664-000 Interest Income

 

1,244.17

 

1,300.00

 

672-000  0ther Revenue

 

127.14

 

100.00

 

673-000  Sale of Fixed Assets

 

 

 

0.00

 

676-000 Reimbursements

 

301.97

 

300.00

 

TOTAL REVENUE                     

 

        151,512.50

 

       216,700.00

 

 

 

 

 

 

 

                    EXPENSES

 

 

 

 

 

          101  TOWNSHIP BOARD

 

 

 

 

 

101-702 TRUSTEES salaries and wages

 

2,089.44

 

2,786.00

 

101-705 EMPLOYER share of FICA

 

159.84

 

213.00

 

101-801 Accounting and Audit Fees

 

1,750.00

 

4,500.00

 

101-802 Legal Fees

 

0.00

 

100.00

 

100-900 Printing and Publishing

 

801.86

 

4,000.00

 

101-955 Insurance

 

3,870.00

 

5,500.00

 

101-960 Dues and Memberships

 

1,128.70

 

1,200.00

 

101-961 Training

 

0.00

 

100.00

 

101-962 Miscellaneous Expenses

 

1,750.74

 

1,000.00

 

Township Board Total               

 

11,550.58

 

19,399.00

 

                   171  SUPERVISOR

 

 

 

 

 

171-702  Salary & Wages

 

4,972.50

 

6,763.00

 

171-705 Employer share of FICA

 

380.43

 

518.00

 

171-961 training

 

254.00

 

300.00

 

171-962 SUPERVISOR EXPENSE

 

385.45

 

400.00

 

  Supervisor Total                       

 

            5,992.38

 

           7,981.00

 

                            215 CLERK

 

 

 

 

 

215-702  Clerk Salary

 

6,945.75

 

9,446.00

 

215-705  Employer share of FICA

 

571.91

 

723.00

 

215-703 DEPUTY CLERK wages

 

530.00

 

1,000.00

 

215-705  Employer share of FICA

 

 

 

77.00

 

215-727  OFFICE Supplies

 

470.97

 

1,200.00

 

215-961 Training

 

0.00

 

500.00

 

215-962   Miscellaneous Expense

 

286.19

 

500.00

 

 Clerk Total                                

 

8,804.82

 

13,446.00

 

             247 BOARD OF REVIEW                         

 

 

 

247-702  SALARY & Wages

 

900.00

 

900.00

 

247-705  Employer share of FICA

 

78.05

 

69.00

 

247-961  TRAINING & Manuals

 

120.00

 

300.00

 

247-962 Miscellaneous Expenses

 

332.62

 

400.00

 

Board of Review Total                   

 

1,430.67

 

1,669.00

 

                        253  TREASURER

 

 

 

 

 

253-702  TREASURER Salary

 

7,994.97

 

10,873.00

 

253-705  Employer share of FICA

 

613.62

 

832.00

 

253-703 DEPUTY TREASURER

 

0.00

 

1,000.00

 

253-705   Employer share of FICA

 

 

 

77.00

 

253-727 TREAS office supplies                     

1,508.48

 

5,000.00

 

253-961 training

 

109.00

 

800.00

 

253-962  Miscellaneous Expense

 

174.96

 

500.00

 

 253-960  Dues

 

 

 

10.00

 

253 Treasurer Total                               

10,401.03

 

19,092.00

 

                    257-000 ASSESSOR

 

 

 

 

 

257-702 SALARY & Wages

 

11,201.22

 

15,371.00

 

257-703  Employer share of FICA

 

856.89

 

1,176.00

 

257-727  OFFICE Supplies

 

630.40

 

800.00

 

257-804  MISC.Operational  Expenses

 

0.00

 

4,000.00

 

257-704  Deputy Assessor

 

0.00

 

10,000.00

 

257-705  Employer share of FICA

 

 

 

765.00

 

257  Assessor    Total               

 

12,688.51

 

32,112.00

 

                 262-000  ELECTIONS

 

 

 

 

 

262-702  SALARY & Wages

 

791.04

 

2,000.00

 

262-804  CONTRACTED Services

 

0.00

 

500.00

 

262-961  TRAINING

 

0.00

 

400.00

 

262-962 MISCELLANEOUS Expenses

 

1,002.42

 

1,400.00

 

262  Election     Total                   

 

1,793.46

 

4,300.00

 

              265-000 TOWNSHIP HALL (buildings & grounds)

 

 

 

265-850  TELEPHONE

 

367.17

 

800.00

 

265-920 UTILITIES  (Elect/ Propane)

 

255.71

 

1,000.00

 

265-930  REPAIRS & Maintenance

 

45.00

 

1,000.00

 

265-962  MISCELLANEOUS Expenses

 

665.00

 

1,000.00

 

265 Bbuilding & Grounds Total      

 

1,332.88

 

3,800.00

 

                       276-000 CEMETERIES

 

 

 

 

 

276-805 SEXTON Contract Cost

 

12,297.12

 

16,418.00

 

276-900  UNION CEMETERY Dues

 

2,500.00

 

0.00

 

276-962  INTERMENTS

 

3,092.00

 

3,500.00

 

278-962 Grounds Support & Misc.

 

0.00

 

2,000.00

 

276 Cemetery Total                      

 

17,889.12

 

21,918.00

 

               336-000  FIRE DEPARTMENT

 

 

 

 

 

336-804 ANNUAL COST SHARE

 

7,250.00

 

28,000.00

 

336-900  APPARATUS ACQUISTION

 

 

 

0.00

 

336 Fire Department Total                

 

7,250.00

 

28,000.00

 

                  445-001 DRAIN COMMISSION

 

 

 

 

445 Drain Commission Total                

55.17

 

800.00

 

                   446-000 ROADS

 

 

 

 

 

446-901  UNPAVED ROADS

 

10,000.00

 

7,000.00

 

446-000  PAVED ROADS

 

0.00

 

0.00

 

446-804  Dust Control

 

13,792.00

 

14,000.00

 

446 Roads Total                        

 

23,792.00

 

21,000.00

 

                       651-000  AMBULANCE

 

 

 

 

 

651-804 FIRST RESPONDERS Bellevue                   

5,950.00

 

0.00

 

651-900 FIRST RESPONDERS Johnstown

 

10,850.00

 

15,000.00

 

                              AMBULANCE   TOTAL

 

16,800.00

 

15,000.00

 

CAPITAL IMPROVEMENTS

 

 

 

 

 

901-000  CAPITAL  OUTLAY TOTA   

 

687.50

 

300,000.00

 

                                      TOTAL

 

 

 

 

 

 

 

Total Expenses

 

488,517.00

 

 

 

Bldg Removed

 

-300,000.00

 

 

 

Without Bldg

 

188,517.00

 

 

 

 

 

Assyria Township Board Minutes

March 5, 2018

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 5, 2018. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, J. Miller, G. Waterbury and A. Terry

Members absent: M. Timmons

 

COUNTY COMMISSIONERS REPORT:

-There has been a wage commission study, most elected officials are getting a raise.

-The commission is going to reduce the number of members on several boards.                    

-The commission is still working on a new program to replace the TOST program.    

-Bay Point has obtained land with the intent of expanding. 

 

 PUBLIC COMMENT:

-Clarissa Boggs-Blake from the Health Department spoke of some of the programs available from the Health Department. 

 

Previous minutes reviewed, a couple of corrections to be made:

Add the words up to before the $6,796.00 in the motion made regarding concrete and insulation.

Also, to pluralize the word Trustee in the resolution to establish township officers salary.

 

The bills were reviewed.  Motion by J. Miller, Support by A. Terry to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The township has received six replies in regard to the advertisement seeking a new part-time Assessor.

-Inquiry made to the board to consider the possibility of reimbursement for or at least partial reimbursement for the phone and/or internet needed to adequately preform the clerk’s job.

-Unfortunately, another township resident has passed away and there will be a funeral within the week.

-Due to the additional advertising needed there will be a short fall in the budget for printing and publishing. 

 

Motion made by A. Terry, Support by B. Miller to increase the printing and publishing account by $900.00.

Roll call taken. All members vote YES.

 

-Minimum wage is now above $9.00 per hour.  Currently we are paying our election workers $9.00 per hour and the chairperson $10.00 per hour. Therefore, the board may want to consider an increase in pay to the election workers.

 

Motion made by A. Terry, Support by B. Miller to increase the election workers hourly rate to

$10.00 per hour and the chairperson’s rate to $11.00 per hour.

Roll call taken. All members vote Yes.

 

TREASURER:

-Financial Statements presented.

-We have received our State Shared Revenue check in the amount of $26,908.00.

-Terry Stephens is to be sworn in as Treasurer on May 1, 2018.  There will be an immediate need for her to be able to sign checks.  Therefore, it would be in the townships best interest to have her added to the general checking account.

 

 

Motion made by B. Miller, Support by A Terry to add Terry Stephens to the Hastings City Bank general account.

Roll call taken. All members vote YES

 

TRUSTEE: Jim Miller                                                                                                                                             -Discussion in regard to floor covering for the existing hall.

 

Motion made by J. Miller, Support by A. Terry to table the purchase of floor covering, for the existing hall, at this time.

Roll call take.  All members vote YES

 

TRUSTEE: G. Waterbury

None

 

ASSESSOR:

-Questioned in lieu of the Supervisors absences, if a Secretary has been arranged for the Board of Review meetings.  B. Miller (As meeting Moderator.) thought arrangements had been made. 

-Also, inquired if internet service would be available in the near future at the township hall.  B. Miller (As meeting Moderator) advised it was in the plan.

                                                                                                                                                                       

SUPERVISOR: (B. Miller as Meeting Moderator.)

 

-Continue advertising for the Assessor position.

 

                                               PART-TIME ASSESSOR WANTED

 

Our present part-time Assessing Officer expects to retire in about one year. Assyria Township is a General Law township of 1,150 parcels consisting mostly of agricultural and residential properties (population of about 2,000) in southeast Barry County.  We are looking to hire a part-time Michigan Certified Assessing Officer to replace him upon his retirement. Persons interested may send a letter of interest and resume to:

 

The Assyria Township Board

P.O. Box 211

Bellevue, MI  49021

Our website is:  www.assyriatwp.org

 

Closes April 30, 2018.

 

 

 

 

 

 

 

-A notice of the public hearing on the proposed township budget for the fiscal year 2019 and the township’s regular meeting schedule needs to be placed in the Reminder in mid-March, in 11 point bold face type.  The announcement should read as follows:

 

The Assyria Township Board will hold a public hearing on the proposed township budget for fiscal year 2019 and a copy of the budget will be available for public inspection at the Township Hall on Tasker Road at 7:30 pm on Friday, March 30.  The annual meeting will follow and in turn be followed by the last meeting of the fiscal year.  April’s business will be conducted that night and there will be no regularly scheduled April meeting.

 

-Discussion whether or not to charge residents a late fee if they are late in filing a property Transfer.

 

Motion made be B. Miller, Support by J. Miller to accept the following resolution:

 

 

                                                            Assyria Township

                                                        Resolution 03052018-1

 

                Waive Collection of Penalties for failure to file Property Transfer Affidavits.

 

Whereas the Assyria Township Board is aware the Michigan statues MCL 211.27b requires that

                 the buyer, grantee or transferee of a property notify within 45 days the local asses-

                 sing office when a transfer of ownership occurs.  The state’s form Property Transfer

                 Affidavit, form 2766 should be used to fulfill this requirement.                                                                 

 Whereas the Township Board is aware that there are penalty fees that must be collected for

                 failure to file the Property Transfer Affidavit. Michigan statues MCL 211.27b(5) allows

                 that the governing body of a local tax collecting unit may waive, by resolution, the

                 penalty levied under subsection (1) (c) or (d).                                                                                      

                 Whereas the Assyria Township Board finds that the collection of the penalties is un-

                 necessary. Therefore, be it.

                 

Resolved, that:

1.     Assyria Township as provided under statues MCL 211.27b(5) waive, the penalty

levied under subsection (1)(c) or (d).

                         

2.     Any Township resolution, resolution section, policy, or directive in conflict with this Resolution is repealed or amended to reflect and achieve the purposes stated herein.

                                                                                                                                                   This resolution offered by board member Beth Miller.

Seconded by board member James Miller.

Upon roll call vote, the following voted: Yes   4   No:  0

 

The Moderator declared the motion carried and the Resolution adopted this day of March 5, 2018.

 

Beth Miller, Moderator

Annette Terry, Clerk

 

PUBLIC COMMENT:

-In regard to the project Bay Point is requesting permits for, one of the issues is there is a large tree several years old in the way of the access road.                                                                                                                                        

 

OLD BUSINESS: None

 

Meeting adjourned at 8:27 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

 

 

Assyria Township Board Minutes

February 5, 2018

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, February 5, 2018. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: B. Miller, J. Miller, G. Waterbury and A. Terry

Members absent: M. Timmons

 

COUNTY COMMISSIONERS REPORT:

-The commission voted to repeal the TOST program.  They will be holding county meetings to work on developing a new program.

-At this time the Commissioner is unsure if she will be running for re-election.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed, correction in the hours of operation for the Board of Review on March 12, 2018 should read:  9 am – 12 pm and 2 pm – 5 pm.

 

The bills were reviewed.  Motion by J. Miller, Support by G. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The township has received two replies in regard to the advertisement seeking a new part-time Assessor.

 

TREASURER:

-Financial Statements presented

-Per the Supervisor’s request the Treasurer agreed to stay in office until April 30, 3018.

-Terry Stephens is to be sworn in as Deputy Treasurer this evening and will become the Treasurer on May 1, 2018.

 

Motion made by J. Miller, Support by G. Waterbury to accept B. Miller’s resignation effective April 30, 2018. 

Roll call taken. All members vote YES

 

TRUSTEE: Jim Miller                                                                                                                                             -Discussion in regard to generator options. 

 

Motion made by J. Miller, Support by A. Terry to table the purchase of a generator at this time.

Roll call take.  All members vote YES

 

Motion made by J. Miller, Support by G. Waterbury to the addition of concrete and insulation in the front of the building for an additional amount of $6,796.00.

Roll call taken.  All members vote YES

 

-Discussion to have the contractor provide the grab bars, mirrors and residential style toilet paper holders for the restrooms.

 

-Discussion in regard to cabinets for the kitchen.  Holding off at this time to see what we may be able to find in a display kitchen or other options.

-Agreed not to have the contractor install phone or internet.

 

TRUSTEE: G. Waterbury

-Waterbury attended the Union Cemetery meeting on behave of Timmons and J. Miller.  There has been a dissolution of the Union Cemetery.

-Discussion in regard to new soffit over the existing structure.

 

Motions made by G. Waterbury, Support by A. Terry to include new soffit over the existing structure for the amount of $924.00.

Roll call vote.

Waterbury and Terry vote YES

B. Miller and J. Miller vote NO

Motion Failed

 

ASSESSOR:

-Discussion in regard to a letter received from Barry County Equalization.

-Any Deed is a legal document that no one has any authority to change.

-M-Dot purchased some areas as clear vison areas, he would be able to change those.

-Beth will discuss this with M. Timmons and recommend turning it back to the county.                                                                                                                                                            

SUPERVISOR: (B. Miller as Meeting Moderator.)

-Discussion in regard to a letter received by Walker, Fluke & Sheldon, PLC

 

Motion made by B. Miller, Support by J. Miller to have Walker, Fluke & Sheldon, PLC perform the township’s audit for the year ending March 31, 2018.  Not to exceed payment of more than $4,270.00, which includes $295.00 for the preparation of the State of Michigan Form F-65.

Roll call vote. All vote YES

 

-The board will hold a budget work shop directly following this meeting.

-Continue advertising for the Assessor position.

 

                                               PART-TIME ASSESSOR WANTED

 

Our present part-time Assessing Officer expects to retire in about one year. Assyria Township is a General Law township of 1,150 parcels consisting mostly of agricultural and residential properties (population of about 2,000) in southeast Barry County.  We are looking to hire a part-time Michigan Certified Assessing Officer to replace him upon his retirement. Persons interested may send a letter of interest and resume to:

 

The Assyria Township Board

P.O. Box 211

Bellevue, MI  49021

Our website is:  www.assyriatwp.org

 

Closes April 30, 2018.

 

A Board of Review notice is to be placed in the Reminder the 3rd and 4th week on February.   The notice should read as follows:

 

                    ASSYRIA TOWNSHIP 2018 BOARD OF REVIEW NOTICE

 

The Assyria Township Board of Review for 2018 will be held at the Assyria Township Hall, located at 8094 Tasker Road, Bellevue, MI, on the following dates:

 

                March 06 (Tues) @ 6:00pm to receive the tax roll (MCL211.29(1)

                March 12 (Mon)   9 am - 12 pm and 2 pm - 5 pm

                March 14 (Wed)   6 pm -   9 pm

                March 15 (Thur)   6 pm -   9 pm

                March 16 (Fri)      6 pm -   To close-out paperwork if necessary.

 

Residents are required to petition in person.

The tentative ratios and the estimated multipliers for each class of real property and personal property of 2018 are as follows:

 

 

 

 

                                                              Ratio                      Multiplier                

           

   Agricultural                                         46.81 %                    1.068

               Commercial                                       44.37 %                     1.126

               Industrial                                            47.38 %                     1.055

               Residential                                         48.03 %                     1.041

               Timber Cutover                                  50.00 %                     1.000

               Developmental                                   50.00 %                     1.000

               Personal Property                              50.00 %                     1.000

 

 

-A notice of the public hearing on the proposed township budget for the fiscal year 2019 and the township’s regular meeting schedule needs to be placed in the Reminder in mid-February, in 11 point bold face type.  The announcement should read as follows:

 

The Assyria Township Board will hold a public hearing on the proposed township budget for fiscal year 2019 and a copy of the budget will be available for public inspection at the Township Hall on Tasker Road at 7:30 pm on Friday, March 30.  The annual meeting will follow and in turn be followed by the last meeting of the fiscal year.  April’s business will be conducted that night and there will be no regularly scheduled April meeting.

 

 

TOWNSHIP REGULAR MEETING SCHEDULE CALENDAR YEAR 2018

 

Jan   2nd   Tue

Feb   5th   Mon

Mar   5th   Mon

March   6th Tue   @ 6 to receive the tax roll (MCL211.29(1)

March 12th Mon   9:00 am - 12:00 pm and 2:00 pm - 5:00 pm to receive petitions

March 14th Wed   6:00 pm - 9:00 pm to receive petitions

March 15th Thur   6:00 pm - 9:00 pm to receive petitions

March 16th Fri      6:00 pm to close out paperwork if necessary

 

March 30th Fri Annual meeting @ 7:30 pm, followed by budget meeting, followed by final FY2017 meeting.

 

No April meeting. (All April business to be conducted at the last meeting in March.)

 

May   7th Mon

Jun    4th Mon

Jul     2nd Mon

 

Board of Review July 17 (Tues.) 6 pm - 7 pm to correct clerical errors and mutual mistakes of facts.  Review principle residence changes & receive requests for property tax exemptions.

 

Aug   6th Mon

Sep   4th Mon

Oct    1st Mon

Nov   5th Mon

 

November 6, 2018 election day.

Dec 3rd Mon

 

Board of Review December 11th Tue 6:00 pm – 7:00 pm to correct clerical errors and mutual mistakes of facts.  Review Principle Residence changes and receive requests for property tax exemption.

 

                  RESOLUTION TO ESTABLISH TOWNSHIP OFFICERS SALARY

 

WHEREAS, MCL 41.95 authorizes the Assyria Township Board to determine the salaries for the offices of supervisor, clerk, treasurer and trustees for fiscal year 2019 by adopting a resolution for each office at least 30 days prior to the township annual meeting of the electors; and WHEREAS, the current Federal cost of living increase is 2 percent the township board deems that an adjustment in the salary of the office of supervisor, clerk, treasurer and trustee is warranted. 

 

NOW BE IT RESOLVED that as of 1 April 2018 the annual salary of the office of supervisor shall be $6,763.00.  BE IT ALSO RESOLVED, that this resolution shall be submitted to the electors at the annual meeting to be held on 30 March 2018, at which time the electors may increase these amounts pursuant to MCL 41.95(7).  In the event that the electors fail increase said salary, said resolution shall stand. 

This resolution offered by board member Beth Miller, Supported by board member Annette Terry. Upon a roll call vote, the following voted: 4 Aye 0 No. The supervisor/moderator declared the resolution adopted.  Annette Terry, Clerk

 

NOW BE IT RESOLVED that as of 1 April 2018 the annual salary of the office of Treasurer shall be $10,873.00.  BE IT ALSO RESOLVED, that this resolution shall be submitted to the electors at the annual meeting to be held on 30 March 2018, at which time the electors may increase these amounts pursuant to MCL 41.95(7).  In the event that the electors fail increase said salary, said resolution shall stand. 

This resolution offered by board member Beth Miller, Supported by board member Jim Miller.  Upon a roll call vote, the following voted: 4 Aye 0 No.  The supervisor/moderator declared the resolution adopted.  Annette Terry, Clerk

 

NOW BE IT RESOLVED that as of 1 April 2018 the annual salary of the office of Clerk shall be

$9,446.00.  BE IT ALSO RESOLVED, that this resolution shall be submitted to the electors at the annual meeting to be held on 30 March 2018, at which time the electors may increase these amounts pursuant to MCL 41.65(7).  In the event that the electors fail increase said salary, said resolution shall stand.

This resolution offered by board member Beth Miller, Supported by board member Gene Waterbury. Upon a roll call vote, the following voted:  4 Aye 0 No.  The supervisor/moderator declared the resolution adopted. Annette Terry, Clerk

 

NOW BE IT RESOLVED that as of 1 April 2018 the annual salary of the office of Trustee shall be $1,421.00.  BE IT ALSO RESOLVED, that this resolution shall be submitted to the electors at the annual meeting to be held of 30 March 2018, at which time the electors may increase these amounts pursuant to MCL 41.95(7).  In the event that the electors fail increase said alary, said resolution shall stand.

This resolution offered by board member Beth Miller, Suppported by board member Annette Terry.  Upon a roll call vote, the following voted:  2 Aye 2 No.  The supervisor/moderator declared the resolution failed. Annette Terry, Clerk

 

 

PUBLIC COMMENT: None                                                                                                                                             

 

OLD BUSINESS: None

 

Meeting adjourned at 8:48 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

 

 

 

.Assyria Township Board Minutes

January 2, 2018

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, January 2, 2018. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller and A. Terry

Members absent: G. Waterbury

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by Mike Timmons, Support by A. Terry to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

 

Motion made by A. Terry, supported by B. Miller to pay Scott Higgins $500.00 for digging a corrected interment grave.

 

TREASURER:

-Financial Statements presented

 

TRUSTEE: Jim Miller                                                                                                                                             - Discussion in regard to the dissolution of the Union Cemetery.

-The building project is on schedule, other than slight delay due to the extreme temperatures.

 

Motion made by M. Timmons, supported by J. Miller to sign Trumble Group’s request for a change order for an additional $10,495.00 to include residing and 1” foam sheathing under the siding of the existing hall.

M. Timmons, J. Miller and A. Terry vote YES

B. Miller vote NO

 

ASSESSOR: Nothing to report                                                                                                                                                                                                                                              

SUPERVISOR:

-Road Commission meeting @ 1:00 p.m. Thursday January 11, 2018.

-Beth Miller is appointed as Meeting Moderator while Mike Timmons is on medical restriction.

-Jim Miller will serve as Assyria’s voting representative to the Fire Board and the Union Cemetery Association.                                                                                                                               

-Three applicants have applied for the Treasurer’s position, a special meeting will be called within the next two weeks to interview each of them. The time and location of the meeting will be posted prior to the meeting.  Once a decision has been made, the individual selected will be sworn in as deputy clerk and then sworn in as the Treasurer on Friday March 30, 2018. 

- Discussion in regard to finding a part time Michigan Certified Assessing Officer to replace the current Assessor upon his retirement. An ad will be placed in many publications surrounding the Assyria Township area.  The ad will read:

 

                                               PART-TIME ASSESSOR WANTED

 

Our present part-time Assessing Officer expects to retire in about one year. Assyria Township is a General Law township of 1,150 parcels consisting mostly of agricultural and residential properties (population of about 2,000) in southeast Barry County.  We are looking to hire a part-time Michigan Certified Assessing Officer to replace him upon his retirement. Persons interested may send a letter of interest and resume to:

 

The Assyria Township Board

P.O. Box 211

Bellevue, MI  49021

 

Closes April 30, 2018.

 

A Board of Review notice is to be placed in the Reminder the 3rd and 4th week on February.  It should read as follows:

 

                    ASSYRIA TOWNSHIP 2018 BOARD OF REVIEW NOTICE

 

The Assyria Township Board of Review for 2018 will be held at the Assyria Township Hall, located at 8094 Tasker Road, Bellevue, MI, on the following dates:

 

                March 06 (Tues) @ 6:00pm to receive the tax roll (MCL211.29(1)

                March 12 (Mon) 9 am – 12 pm – 5 pm

                March 14 (Wed)  6 pm -   9 pm

                March 15 (Thur)  6 pm -   9 pm

                March 16 (Fri)     6 pm -   To close-out paperwork if necessary.

 

Residents are required to petition in person.

The tentative ratios and the estimated multipliers for each class of real property and personal property of 2018 are as follows:

 

                                                              Ratio                      Multiplier                

           

   Agricultural                                         46.81 %                    1.068

               Commercial                                       44.37 %                     1.126

               Industrial                                            47.38 %                     1.055

               Residential                                         48.03 %                     1.041

               Timber Cutover                                  50.00 %                     1.000

               Developmental                                   50.00 %                     1.000

               Personal Property                              50.00 %                     1.000

 

A notice of the public hearing on the proposed township budget for the fiscal year 2019 and the township’s regular meeting schedule needs to be placed in the Reminder in mid-February, in 11 point bold face type. 

 

Public:                                                                                                                                              -A Gentleman (100 % disabled veteran) inquired of the Supervisor how to go about requesting a property tax exception.

 

OLD BUSINESS: None

 

Meeting adjourned at 8:35 p.m., Respectfully submitted,  Annette Terry, Assyria Township Clerk

 

zzzzzzzzzzzzzzzzzzzzzzzzzzzzzz

The ASSYRIA TOWNSHIP BOARD  

will hold a special meeting at 6 pm on Thursday 11 Jan at the township hall to interview three applicants for the upcoming vacant Township Treasurer position.

 

The Board may make its selection after the interviews.

 

####################

 

   The Union Cemetery Association meeting at

         Baltimore Township hall @ 7 p.m. on Thursday

         18 January will now be held at the Johnstown

         Township hall

  #######################################

 

 Assyria Township Board Minutes

December 4, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on December 4, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONER:

-The commission has several appointments available on a number of boards.

-The commission will be holding budget hearings

 

PUBLIC COMMENT: None

 

Previous minutes were reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by M. Timmons, supported by J. Miller to upgrade to 200 Amp underground electric service.

All members vote YES.

 

Motion made by J. Miller, supported by Gene Waterbury to pay $687.50 to Consumers Power for the upgrade. 

All Members vote YES

                                                                                                            

Motion made by Jim Miller, supported by G. Waterbury to pay the bills.                                          All members vote YES.

 

CLERK:

-The November 7, 2017 election went okay. There were a number of people that did not sign their application for a ballot and a couple that did not sign their ballot. 

-The tabulator went off count after absentee ballots were processed. 

-Assyria and a few another townships were required to come in for a recount.  It is unknown, but suspected a ballot with a coffee stain may have caused the miscount.

-Assyria and a few another townships were audited. Just a couple of issues were discussed. It is a requirement for the Supervisor, Treasurer and the Clerk to be at both the preliminary and public testing. The township’s meeting to appoint election workers should be a separate meeting, similar to our annual meeting and we should consider having more Democrat workers. 

-Request for reimbursement for the election has been made to the county.

 

TREASURER: 

-Taxes went out.

-Will be resigning effective March 31, 2018.

 

TRUSTEE: None

 

Assessor:

-There will be a number of Assessment changes in 2018. The assessor’s computer issued by the township may not be adequate to handle the assessing program after the changes.

- The assessment company (see 3 Oct 2016 minutes {CLR Appraisals}) that has been assisting in Assyria Township’s assessments has been dissolved and longer exists

- The Assessor expects to retire before too long. He suggests it would be appropriate to hire him an apprentice with the idea that the apprentice would take over upon retirement.

 

SUPERVISOR:

- The Supervisor requested an ad be placed in the Reminder and Banner advertising for a new treasurer:   

 

Township residents interested in being appointed to the position should provide a resume and letter to the Assyria Township Supervisor, 7415 Wolf Road, Bellevue, MI  49021.  Synopsis of Duties:  Collects real and personal property taxes, keeps an account of township receipts, (revenues) and expenditures, collects and disburses township checks, deposits township checks, deposits township revenues, must appoint a deputy, must be bonded, serves as a member of the township elections commission.  Requirements for the position:  Strong computer skills, bookkeeping and accounting background, along with the ability to interact well with the community.   

 

-The supervisor will be unable to attend the January 18, 2018, Union Cemetery meeting. Jim Miller was asked to attend on his behalf.                                              

 

The building committee:                                                                                                                   - Discussion of possible changes to the remodeling project.

 

It was decided not to include a glass window in the basement door.

 

Motion made by G. Waterbury, supported by J. Miller to include residing and 1” foam sheathing under the siding of the existing hall providing removal and haul away of the existing siding is included in the bid.                                                                                                            Timmons, Waterbury, Terry and J. Miller vote YES.                                                                                        B. Miller voted NO.   

 

Motion made by M. Timmons, supported by G. Waterbury to add underground conduit under concrete maintenance strip and sidewalk from meter socket to 2’ past sidewalk for Consumers Energy to use for wire.

All vote yes.                        

 

Public Comment: None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:35 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

Assyria Township Board Minutes 

December 4, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on December 4, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONER:

-The commission has several appointments available on a number of boards.

-The commission will be holding budget hearings

 

PUBLIC COMMENT: None

 

Previous minutes were reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by M. Timmons, supported by J. Miller to upgrade to 200 Amp underground electric service.

All members vote YES.

 

Motion made by J. Miller, supported by Gene Waterbury to pay $687.50 to Consumers Power for the upgrade. 

All Members vote YES

                                                                                                            

Motion made by Jim Miller, supported by G. Waterbury to pay the bills.                                          All members vote YES.

 

CLERK:

-The November 7, 2017 election went okay. There were a number of people that did not sign their application for a ballot and a couple that did not sign their ballot. 

-The tabulator went off count after absentee ballots were processed. 

-Assyria and a few another townships were required to come in for a recount.  It is unknown, but suspected a ballot with a coffee stain may have caused the miscount.

-Assyria and a few another townships were audited. Just a couple of issues were discussed. It is a requirement for the Supervisor, Treasurer and the Clerk to be at both the preliminary and public testing. The township’s meeting to appoint election workers should be a separate meeting, similar to our annual meeting and we should consider having more Democrat workers. 

-Request for reimbursement for the election has been made to the county.

 

TREASURER: 

-Taxes went out.

-Will be resigning effective March 31, 2018.

 

TRUSTEE: None

 

Assessor:

-There will be a number of Assessment changes in 2018. The assessor’s computer issued by the township may not be adequate to handle the assessing program after the changes.

- The assessment company (see 3 Oct 2016 minutes {CLR Appraisals}) that has been assisting in Assyria Township’s assessments has been dissolved and longer exists

- The Assessor expects to retire before too long. He suggests it would be appropriate to hire him an apprentice with the idea that the apprentice would take over upon retirement.

 

SUPERVISOR:

- The Supervisor requested an ad be placed in the Reminder and Banner advertising for a new treasurer:   

 

Township residents interested in being appointed to the position should provide a resume and letter to the Assyria Township Supervisor, 7415 Wolf Road, Bellevue, MI  49021.  Synopsis of Duties:  Collects real and personal property taxes, keeps an account of township receipts, (revenues) and expenditures, collects and disburses township checks, deposits township checks, deposits township revenues, must appoint a deputy, must be bonded, serves as a member of the township elections commission.  Requirements for the position:  Strong computer skills, bookkeeping and accounting background, along with the ability to interact well with the community.   

 

-The supervisor will be unable to attend the January 18, 2018, Union Cemetery meeting. Jim Miller was asked to attend on his behalf.                                               

 

The building committee:                                                                                                                   - Discussion of possible changes to the remodeling project.

 

It was decided not to include a glass window in the basement door.

 

Motion made by G. Waterbury, supported by J. Miller to include residing and 1” foam sheathing under the siding of the existing hall providing removal and haul away of the existing siding is included in the bid.                                                                                                            Timmons, Waterbury, Terry and J. Miller vote YES.                                                                                        B. Miller voted NO.   

 

Motion made by M. Timmons, supported by G. Waterbury to add underground conduit under concrete maintenance strip and sidewalk from meter socket to 2’ past sidewalk for Consumers Energy to use for wire.

All vote yes.                        

 

Public Comment: None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:35 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

 

 

 

                                            ASSYRIA     TOWNSHIP

    SPECIAL OPEN MEETING

             @ 6:30 pm

Wednesday 13 December 2017

      At the Township Hall

                PURPOSE:

To approve Election payments

 

 

 

 

 

Assyria Township Board Minutes

November 6, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, November 6, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONER:

-The Commission has voted to make the TOST (Time of Sale or Transfer) program voluntary rather than mandatory.

-The annual budget has passed.

-Considering combining Charlton Park with Parks and Recreation.

-The new director of the Animal Shelter started October 2, 2017.

-The millage request for the Commission on Aging will be on the ballot November 7, 2017.

 

PUBLIC COMMENT: None

 

Previous minutes and the special meeting minutes were reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by Jim Miller, supported by Gene Waterbury to pay Zac Carl $45.00 instead of $25.00 previously approved to repair to the light in the hall.

 

Motion made by M. Timmons, supported by Gene Waterbury to pay $145.00 to MTA to allow Mike Timmons to attend the Policy Matters training and receive the training book.  Motion passed

                                                                                                            

Motion made by Jim Miller, supported by Beth Miller to pay the bills.                                          All members vote YES.

 

CLERK:

-The election is November 7, 2017. The polls will be open 7:00 a.m. to 8:00 p.m.

-There are some short falls in the current budget that need to be addressed.

 

Motion made by A. Terry, supported by M. Timmons to increase Supervisor training by $300.00 to $500.00.

All members vote YES.

 

Motion made by A. Terry, supported by M. Timmons to increase Election Expenses by $1,000.00 to $1,400.00.

All members vote YES.

 

TREASURER:

-Received State Revenue Sharing in the amount of $29,199.00. 

 

TRUSTEE: None

 

Assessor: Absent

 

SUPERVISOR:

- The supervisor has had training that will allow him to assist Veterans in obtaining copies of their missing DD214 papers. 

-The supervisor will be attending the MTA training Policy Matters.

-Barry County Transit has modified their routes to include all areas of Barry County. Scheduling   a day or two in advance is recommended.

Rates:

KCC students discounted rate to and from the Hastings Campus is $1.00 in town and $1.50 outside of town.

Senior Citizen (60 and over) within Barry County:

Under 5 mile trip $1.00.

Over 5 mile trip $1.50.

General Public (Age 5 to 60) within Barry County:

Under 5 mile trip $2.00.

Over 5 mile trip $3.00.

 

The building committee presented their report and recommended accepting the bid from Trumble Builders in the amount of $263,560.00 for the new addition.

 

Motion made by Jim Miller, supported by Gene Waterbury to accept the bid of $263.560.00 from Trumble Builders.

Timmons, Waterbury and J. Miller vote YES.                                                                                        B. Miller and A. Terry vote NO.                            

 

Public Comment: None

 

OLD BUSINESS: None

 

Meeting adjourned at 8:15 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry. Assyria Township Clerk

 

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Assyria Township Board Minutes

October 2, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, October 2, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONER:  Absent

 

PUBLIC COMMENT:

-Regina Young from the Barry/Eaton County Health Department came to introduce herself and ask everyone to consider the many things they are involved in to try to protect the public’s health. They are not interested in taking away rights, they are there to protect the community.  The TOST (Time Of Sale or Transfer) program is only one of their many responsibilities but is the most volatile.  Mostly because people do not realize the “hundreds” of dangers to health found and corrected by the program such as open sewage pools, sewage piped to a county drain, stream or other water body, wells less than 25 feet deep, wells in or too close to existing and abandoned sewage drain fields and manure disposal sites, abandoned unplugged wells and failed septic tanks.

 

Jim Miller articulated his recent unsatisfactory experiences (giving examples) with the department.  Regina acknowledged a shortage of personnel and a need to develop an improved visit/call answering system and    encourages anyone to contact her with questions or concerns at 269-798-4103 or www.barryeatonhealth.org.

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by J. Miller, supported by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The last day to register to vote is October 10, 2017 in order to be eligible to vote in the election November 7, 2017.  You may contact the clerk at 269-967-8032 to do so.

-Election Inspection will be at 3:30 p.m. on October 17, 2017 at the Baltimore Township Hall.

-The appointment of the election inspectors for the November 7, 2017 election is as follows:

Sally Bivens -Chairman

Joan Bair –To work all day.

Nora Peake-To work all day.

Marilyn Higgons- Will work in the a.m.

Mike Higgons-Will work in the p.m.

-Discussion in regard to township residents pouring their own foundations in the Cemeteries. There are policies in regard to the pouring of foundations in place.  The Supervisor will contact the Sexton in regard to this matter.

-There are some short falls in the current budget that need to be addressed.

 

Motion made by A. Terry, supported by B. Miller to:

 

Printing and Publishing to be increased by $400.00, from $400.00 to $800.00.

Supervisor Training increased by $200.00 from 00.00 to $200.00.

Treasurer Training increased by $200.00 from 00.00 to $200.00.

BOR Salary and wage increased by $600.00 from $600.00 to $1,200.00.

BOR Payroll Tax increased by $200.00 from $46.00 to $246.00.

Bellevue Ambulance increased by $2,200.00 from $5,000.00 to $7,200.00.

 

TREASURER:

-MTA has a 50% off special in October for on line training.

 

TRUSTEE: None

 

Assessor:

-Requested, due to the late hour, we reserve time for him to present his report at the next meeting.

 

SUPERVISOR:

-Discussed the training he and the treasurer attended.  They both felt we may want to consider investing in a new up-dated web site.

-In regard to Parcel #80-01-031-020-00, the City Of Battle Creek’s petition, he is checking into the possibilities of the County’s Lawyers handling the case, rather than the township.

-Update from the building committee:

Discussion in regard to the delays in getting up-dated prints, unable to obtain up-dated bid, cost of material on the rise, due to recent weather events and the late date, it may be best to put the project on hold.  Jim M. to gather more information, if necessary a special meeting of the board will be called and posted, to make the decision to proceed or not.

 

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:50 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry, Assyria Township Clerk

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                                            ASSYRIA     TOWNSHIP

    SPECIAL OPEN MEETING

             @ 7:30 pm

        Monday 30 October 2017

      At the Township Hall

                PURPOSE:

  To discuss and make decisions with regard to the   

             impending building project

    and any other business the Board deems appropriate.

 

 

 

         ASSYRIA     TOWNSHIP

                          SPECIAL OPEN MEETING

                                  @ 5 pm

                     Monday 23 October 2017

                          

                                                 PURPOSE:

 

              To modify, accept or reject builder’s bid and any other business the Board deems appropriate.

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SPECIAL MEETING

  The Assyria Township Board will meet in

             SPECIAL OPEN SESSION at 4 p.m. Monday 9 October 2017 to review building plans for an addition to the existing township hall structure.

         The Board will either APPROVE

       the plans and proceed with the addition

                 or NOT APPROVE the plans.

 

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Assyria Township Board Minutes

September 5, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, September 5, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-Concerns regarding the Health Department have been voiced. Currently Eaton and Barry counties are combined, the commissioners are researching other options. There is a survey that can be taken during the month of September.

-Interviews for the Animal Shelter position have been held. The board of commissioners is considering an individual from New York.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by B. Miller, supported by J. Miller to pay BS&A in the amount of $1,437.00, before the next meeting. 

 

Motion made by J. Miller, supported by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Election Inspection will be at 3:30 p.m. on October 17, 2017 at the Baltimore Township Hall.

-The Election Board will need to appoint the election inspectors at the next board meeting held on October 2, 2017.

-Confirmed both M. Timmons and B. Miller will be attending the MTA training Creating a Vision for Your Township on Wednesday, September 27, 1027. 

 

Motion made by B. Miller, Supported by M. Timmons to pay MTA $218.00, before September 12, 2017.

 

TREASURER:

-Received $27,561.00 from State Shared Revenue.

-The last day to pay taxes, without interest is September 14, 2017.

 

TRUSTEE: None

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek’s petition, the Assessor requested that an attorney handle the paper work.  M. Timmons will inquire about cost and options.

 

SUPERVISOR:

-The county will be responsible for handling the National Census information.

-Discussed a resolution in regard to Medical Marihuana Facilities. It was deemed unnecessary at this time. 

-Discussed renewal of the Tri County Electric ordinance.

 

Motion made by M. Timmons, supported by E. Waterbury to renew ordinance #09052017.

All members vote YES.

 

-Update from the building committee:

 

It has been decided to proceed with the updated plan, including a basement. The permit for the Septic has been obtained.  J. Miller ask for funds to obtain a well permit.

 

Motion made by J. Miller, supported by A. Terry to allow up to up to $400.00 for a well permit. 

All members vote YES.

 

There have been concerns in regard to correct elevations.  Amy is to get revised prints to Trumble in the next week. 

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:10 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry, Assyria Township Clerk

 

 

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  Assyria Township’s formal birth occurred on 29 February 1844. The inception occurred about 1841 when Cleaveland Ellis, as the newly appointed postmaster selected Assyria as the discrete name for his newly commissioned post office.  Which was only five years after Joseph Blasdell settled himself here as the first non-nomadic resident.

 

The Township’s basic responsibilities are property assessment administration, elections administration and tax collection, also fire protection, medical first responders, and cemeteries.  

 

Zoning and land use regulation are controlled by the County, as well as non-zoning ordinances controlling activities such as parks and recreation programs and roads

 

Townships, as the level of government closest to the people, try to provide services tailored to meet the needs of their residents.

 

Historically Assyria is more rural than cosmopolitan.  This is more by natural occurrence than by plan, mostly because there is no plan.  Currently we are working toward upgrading our Township Hall to be a hospitable location for residents to gather to plan for the future of the Township as a community with a coherent and supportive physical and administrative framework that provides for a stable and healthy environment.

 

The Township Board meets at the Township Hall the first Monday of every month at 7:30 PM unless it is a holiday, then it meets the next day.  Our website is assyriatwp.org and e-mail is assyriatwp@gmail.com.

 

ALL residents are invited to be a “person of interest” in our future.

 

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Assyria Township Board Minutes

September 5, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, September 5, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller, E. Waterbury, B. Miller and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-Concerns regarding the Health Department have been voiced. Currently Eaton and Barry counties are combined, the commissioners are researching other options. There is a survey that can be taken during the month of September.

-Interviews for the Animal Shelter position have been held. The board of commissioners is considering an individual from New York.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.

 

Motion made by B. Miller, supported by J. Miller to pay BS&A in the amount of $1,437.00, before the next meeting. 

 

Motion made by J. Miller, supported by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Election Inspection will be at 3:30 p.m. on October 17, 2017 at the Baltimore Township Hall.

-The Election Board will need to appoint the election inspectors at the next board meeting held on October 2, 2017.

-Confirmed both M. Timmons and B. Miller will be attending the MTA training Creating a Vision for Your Township on Wednesday, September 27, 1027. 

 

Motion made by B. Miller, Supported by M. Timmons to pay MTA $218.00, before September 12, 2017.

 

TREASURER:

-Received $27,561.00 from State Shared Revenue.

-The last day to pay taxes, without interest is September 14, 2017.

 

TRUSTEE: None

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek’s petition, the Assessor requested that an attorney handle the paper work.  M. Timmons will inquire about cost and options.

 

SUPERVISOR:

-The county will be responsible for handling the National Census information.

-Discussed a resolution in regard to Medical Marihuana Facilities. It was deemed unnecessary at this time. 

-Discussed renewal of the Tri County Electric ordinance.

 

Motion made by M. Timmons, supported by E. Waterbury to renew ordinance #09052017.

All members vote YES.

 

-Update from the building committee:

 

It has been decided to proceed with the updated plan, including a basement. The permit for the Septic has been obtained.  J. Miller ask for funds to obtain a well permit.

 

Motion made by J. Miller, supported by A. Terry to allow up to up to $400.00 for a well permit. 

All members vote YES.

 

There have been concerns in regard to correct elevations.  Amy is to get revised prints to Trumble in the next week. 

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:10 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry

Assyria Township Clerk

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                 BELLEVUE FIRE CONTROL BOARD

Minutes of August 21, 2017

 

Mike Jones:  Chairman                               

Jason Farmer:  Convis Twp.-Vice Chair 

Hannah Coy:  Village of Bellevue-Sec.

Mike Timmons:  Assyria Twp.-Member

Don Chase:   Bellevue Twp.-Member

 

                                                                                           Mark Jordan:  Fire Chief 

                                                                                   Jacob Jackson:  Asst. Chief

 

Meeting was called to order by Chairman, Mike Jones at 7:00 p.m.

 

Roll Call:  Mike Jones, Jason Farmer, Don Chase, Mike Timmons

Absent:  Hannah Coy, Mark Jordan

Guests:  Linda Franks, acting Administrative Assistant

 

Minutes:  A Motion was made by Jason Farmer, seconded by Mike Jones, to approve the minutes of the July 17, 2017, meeting with the revision to strike the statement regarding $110,000.00 being paid by Bellevue Village for police services, indicating it was only a discussion, not a statement of fact.  The Motion passed.

 

Invoices:  Reviewed bills to be paid.  A Motion was made by Jason Farmer, seconded by Mike Jones, to approve and pay the bills.  The Motion passed.

 

A Motion was made by Mike Timmons, seconded by Jason Farmer, to obtain a credit card for  Linda Franks and add her to that account.   The motion passed.  A Motion was made by Jason Farmer, seconded by Don Chase, to cancel the credit card held by Hannah Coy.  The motion passed.

 

New Business:  None.

 

Secretary Report:  None.

 

Fire Chief’s Report:  Mike Jones indicated that Mark Jordan will get run reports to all the entities for the Township meetings. 

 

Municipalities Report:  Mike Timmons indicated a report of fire runs needs to be sent by e-mail.

Discussed cell towers.

 

Old Business:  Discussed lost revenue and money for runs.  The Board has determined that because there Is no longer a process for collecting money for fire run billings for residents that the billing will stop.  Further discussion at next meeting.

 

A Motion was made by Mike Timmons, seconded by Jason Farmer, to adjourn the meeting at 7:50  p.m.  Motion passed.

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                                      Assyria Township Board Minutes

                                                 August 7, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, August 7, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, J. Miller and A. Terry

Members absent:  B. Miller and E. Waterbury

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT:

Judge Amy L. McDowell and Randy Van Liere came to make the township aware of a new non-profit organization called:  Barry County Hope House.  It is a non-profit organization assisting non-violent substance abuse offenders in rebuilding their lives by providing drug and alcohol free temporary housing for those committed to recovery from chemical abuse and addiction.  There will be a Fundraising Dinner on August 19, 2017, from 6:00-8:00 pm, at the Barry Community foundation. Tickets are $20.00.  For more information call 269-978-8589. 

 

Amy Laverty-Meeker left a new copy of a proposed floor plan, for the new addition.    

 

Previous minutes reviewed and approved as written.

 

The bills were reviewed.  Motion by J. miller, Support by M. Timmons to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The August 8, 2017 Special Election for the Hastings Schools and the Barry Intermediate School District will be held at Johnstown Township Hall, 13641 S. M-37 Hwy, Battle Creek, MI 49017. The clerk has been appointed as an Election inspector and will be working at Johnstown, the duration of the election.  

-Discussion in regard to a new cemetery agreement. 

-Discussion in regard to a resolution to apply for a grant for the new voting equipment.

 

Motion by M. Timmons, Support by A. Terry to submit the Assyria Township Board Resolution required State Grant Application to begin implementation of the new voting system in 2018.

All members vote YES.

 

-Discussion in regard to Walker, Fluke & Sheldon, PLC performing the townships annual audit. 

 

Motion made by M. Timmons, Support by A. Terry  to hire Walker, Fluke & Sheldon, PLC to perform the audit, for a fee up to $1750.00.  All members vote YES.

 

TREASURER: Absent

 

TRUSTEE:

 

-G. Waterbury: Absent

-J. Miller:  Discussion in regard to the building project, whether or not to have a basement

 

Motion made by M. Timmons, Support by J. Miller to proceed with a basement.

All members vote YES.

 

-J. Miller will set up appointments with Amy Laverty-Meeker and Trumble Construction

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek’s petition to move their property tax case from the Michigan Tax Tribunal to a higher court has been granted. The Assessor attended an educational seminar and was informed the Assessor must defend the township, or there may possible repercussions. The Assessor must respond formally within 20 days.  Discussion as to the possibility of reverting back to the tax exempt status.  M. Timmons will seek advice in regard to the situation. 

 

SUPERVISOR:

-Requested everyone attend the training: Creating a Vision, hosted by the MTA on Wednesday, September 27, 2017.

 

Motion made by M. Timmons, Support by J. Miller to send all of those that are able to attend.

All members vote YES.

 

-A new policies regarding foot stones in the cemeteries has been added. 

-Board of review: 

Present:  Lola Hedges, Member; Paul Wing, Member; Sally Sheldon, member; Linda Timmons, alternate member in training. Lola Hedges was unanimously elected to serve as chair.

 

Parcel 09-01-025-001-20 exempted 100% from 2017 property tax per Public Act 161 of 2013.

Veteran Janell Kaye Henderson, 9913 E. Jones Rd, Bellevue, MI 49021.

 

Parcel 08-01-034-001-20 exempted 100% from 2017 property tax per Public Act 161 of 2013.

Veteran Thomas E. Daum, 8270 Huff Rd, Bellevue, MI 49021.

 

A 100% Homestead Exemption is granted Parcel 08-01-009-016-10 for the year 2015.  Taxable Value $86,100.00 Homestead was: 0% Homestead is: 100%

 

A 100% Homestead Exemption is granted Parcel 08-01-0009-016-10 for the year 2016. Taxable

Value: $79,200.00 Homestead was: 0% Homestead is: 100%

 

Public Comment:

-A question was raised in regard to the tax exemption period.  A tax exemption is for a period of one year.  If a tax exempt home is sold to someone that is not tax exempt, the taxes are prorated. 

 

Joe Mcleod addressed the board, wondering if there would be any interest in him designing a flag for Assyria Township.  All board members in attendance welcomed the idea.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:20 p.m.

 

 

 

Respectfully submitted,      Annette Terry, Assyria Township Clerk

 

==========================================

 

NOTICE OF OPEN MEETING

 

 

The Assyria Township Building Committee

will meet @ 10 a.m. on Thursday 10 August

to further refine it’s pending recommendation

to the Assyria Township Board for an addition

 to the existing building for lavatories and office space.

 

=====================================

 

Assyria Township Board Minutes

July 3, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, July 3, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT:

-John Townsend thanked the board for the additional dust control treatment on the dirt roads.  

 

Previous minutes reviewed.

 

Motion made by Beth Miller, Supported by J. Miller to insert the words  by the fireboard”  between the words annually and for, in the resolution regarding the termination of fire run cost to the residents. 

 

The bills were reviewed. Board members expressed their concern as to the $10,000.00 bill from the road commission, due to the fact, board action had not been taken to contract the work. Being that the work had been done and the money had been budgeted for the service it was agreed to pay them for their service. 

 

Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The August 8, 2017 Special Election for the Hastings Schools and the Barry Intermediate School District will be held at Johnstown Township Hall, 13641 S. M-37 Hwy, Battle Creek, MI 49017. For an Absent Voter ballot contact Sheri Babcock at 269-721-3710. It has not been confirmed at this time, however, it is probable the clerk will be one of the Election Inspectors for the upcoming election. 

-Discussion of discoveries in the Cemeteries and if there should be changes to the current resolution. It was agreed that we should put stipulations on the location and level of foot stones.

-Discussion in regard to a resolution to apply for a grant for the new voting equipment. Due to too many unknowns, it was tabled until the facts could be determined. If the resolution needed to be dated prior to the next board meeting, a special meeting would be called with prior notice to the public.

 

TREASURER:

-Financial Statements presented.

-Received $24,829.00 in Shared State Revinue

 

TRUSTEE:

 

-J. Miller-Nothing to report.

 

-G. Waterbury-Stated he had traveled most of the dirt roads and that they really looked good.

 

 

 

 

 

 

 

 

Assessor:

-With regard to Parcel #08-01-031-020-00, the City Of Battle Creek has petitioned to move their property tax case from the Michigan Tax Tribunal to a higher court. In the event this does occur, the Assessor is recommending we hire an Attorney to represent the township.

-There are changes being made in the State Equalization time frames, which will change the age of the data used to assess value.

 

 

SUPERVISOR:

-At the Union Cemetery meeting June 15, 2017, there was discussion in regard to Assyria Township no longer being involved with the Union Cemetery.  The other townships voiced concern about dismembering and options are being considered.

-The building committee presented their findings. Beth will be contacting both Amy and Trumble.

-At the Fire Board meeting June 19, 2017, all owners agree on MFR Combination and Fire Run fee change. The Fire Boards clerk has resigned and they are looking for an Administrative assistant.

 

Motion made by B. Miller, Supported by A. Terry to increase account 336-804 Fire Contracted services from $20,000.00 to $23,000.00 and increase account 651-804 Ambulance Contracted services from $3,500.00 to $5,000.00.                                                                                               All members vote YES.   

 

-Letter from Samantha Gibson requesting she not be charge the fire run fee was discussed. The board brought it to the attention of the Supervisor that when he addressed Ms. Gibson’s request for exemption from a fire run fee last month, he did so in a less than professional manner and that an apology was in order. Mr. Timmons apologized to the Board and will extend an apology to Ms. Gibson.  J. Miller also apologized for anything he may have said, that may have been considered less than professional.

 

Motion made by J. Miller, Supported by M. Timmons to approve Samantha Gibson’s request for absolution of the $270.00 fire bill.

Two members vote YES.

Three members vote NO.

 

-Board of review will meet at 6:00 p.m. on Tuesday July 18, 2017, to correct error and otherwise address MCL 211.7 & MCL 211.53 issues. Notice to be put in the Reminder.

      

 

Public Comment:

-A question was raised in regard to the minutes.

 

NEW BUSINESS:  None

 

OLD BUSINESS: None

 

Meeting adjourned at 9:40 p.m.

 

Respectfully submitted,                                                                                                               Annette Terry, Assyria Township Clerk

 

 

 

                          Assyria Township Board Minutes

                                 June 5, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on Monday 05 June 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT: Absent

 

PUBLIC COMMENT:

John Townsend and other members of the township commented on the dirt road dust problem.  They requested there be a least one more treatment per year. 

 

Motion made by M. Timmons, Supported by G. Waterbury to increase the dust control treatment from once a year to twice per year. Three members vote YES, two members vote NO.

 

Motion made by A. Terry, Supported by M. Timmons to adjust the budget to increase the Contracted Services-Dust Control from $14,000.00 per year to $28,000.00 per year.

All members vote YES.

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by G. Waterbury to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The August 8, 2017 Special Election for the Hastings Schools and the Barry Intermediate School District will be held at Johnstown Township Hall, 13641 S. M-37 Hwy, Battle Creek, MI 49017. For an Absent Voter ballot contact Sheri Babcock at 269-721-3710.

 

TREASURER:

-Financial Statements presented

 

TRUSTEE: Nothing to report.

 

Assessor:

-The City of Battle Creek has notified the Township it will be appealing the March Board of Review decision to tax the property it owns in the township. The appeal is with the Michigan State Tax Tribunal.

 

SUPERVISOR:

-Union Cemetery meeting will be June 15, 2017 at 7:00 p. m. There was discussion in regard to Assyria Township no longer being involved with the Union Cemetery.  It was determined the best way to sever the townships interest and/or responsibility to the cemetery would be to Quit Claim our interest in Union Cemetery.

--The building committee presented their findings and recommended to continue with L. J. Trumble Builders. 

 

Motion made by B. Miller, Supported by G. Waterbury to confirm L. J. Trumble Builders as the preferred contractor.  All members voted “Aye”.             

 

Public Comment: None

 

NEW BUSINESS:

 

- The Township Board has determined that since Bellevue Township intends to discontinue providing a Medical First Responder service soon, it would be in the best interest of Assyria Township residents if the Bellevue Community Fireboard “took over” said service.   Motion made by M. Timmons, Supported by B. Miller to agree to do so at the sole cost of $5,000.00 per annum. Prorated from the date of a signed, mutually approved agreement between all relevant parties.   All members vote YES.

 

- Resolution proposed by M. Timmons, Supported by G. Waterbury to discontinue charging residents for individual fire runs and contribute $3,000.00 paid annually to the Fire Board to defray individual resident fire run cost.  This is with the understanding that the $3,000.00 paid annually for the labor to administer the fire-run charge billing process will terminate. Prorated from the date of signed, mutually approved agreement between all relevant parties.  All members vote YES.

 

- The Board understands that the total new annual obligation to the Fire Board is $8,000.00.

 

- The Fire Chief wanted to remind the township of the free smoke detector program.

 

OLD BUSINESS:  None

 

Meeting adjourned at 9:40 p.m.

 

Respectfully submitted,

Annette Terry,  Assyria Township Clerk     

 

     ==================================================

 

                       NOTICE OF SPECIAL PUBLIC MEETING

 

On Monday, 05 June 2017, the Assyria township board selected

a preferred builder for its intent to add onto the existing

township hall structure.  The building committee, architect and preferred builder will meet at the hall on Tuesday, 20 June 2017 at 10 a.m. to finalize plans to insure mutual, clear understanding prior to the actual contract award.

 

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BELLEVUE FIRE CONTROL BOARD

Minutes May 15, 2017

 

Mike Jones, Bellevue Township, Chairman,                                 Mark Jordan-Fire Chief

Jason Farmer, Convis Township-Vice Chairman            Jacob Jackson-Asst. Chief

Hannah Coy, Village of Bellevue, Sec/Tres.

Mike Timmons, Assyria Township-Member

Don Chase, Bellevue Township-Member

Meeting called to order by Chairman, Mike Jones at 7:00 a.m.

 

Present: Mike Timmons, Mike Jones, Hannah Coy, Jason Farmer, Don Chase

 

Public Comment:  None

 

Minutes:  Don Chase made a motion to approve the minutes, seconded my Jason Farmer.  Minutes were approved with the correction of the header to Mike Timmons because he was the chairman still at the time of the meeting.  

 

Secretary/Treasure Report: 

 

Fire Chiefs Report:

         New fire truck is on schedule and should be delivered the end of August.

         5 new sets of gear ordered, should be here in about 6 weeks.

         If a Township resident wants to dispute a bill, they need to attend their Township meeting.  If the Township says they don’t have to pay the bill, the Township will pay the bill for them.

         Resolution; The Bellevue Fire Department would accept operational control of the Medical First Responders, with approval from Bellevue, Convis, Assyria, and Village of Bellevue.

         Motion was made to reimburse Bellevue Fire Department $400 for website.  Motion made by Mike Jones, and second by Mike Timmons.  Motion passed.

 

Old Business:   None

 

New Business:  None

 

Municipalities Report:  None

 

Public Comment: 

 

Meeting adjourned:  8:39 pm Motion by Don Chase and second by Jason Farmer

 

 BELLEVUE COMMUNITY FIRE BOARD

 

                                    Monday April 17, 2017

 

Meeting called to order by Chairman, Mike Timmons at 7:00 a.m.

 

Present: Mike Timmons, Mike Jones, Hannah Coy, Jason Farmer

   Absent-James Miller

Public Comment: 

Minutes:  Jason Farmer made a motion to approve the minutes, seconded my Mike Jones.  Minutes were approved 

Secretary/Treasurer Report:

 

Fire Chiefs Report:

·       Mike Timmons made a motion to purchase new turn out gear, five sets of turn out gear for a total of $10,000, Jason Farmer second-motion carried.

Old Business:  

o   Letter of intent to stop billing residents-bill governing municipalities

o   Phone service

 

New Business:

o   A motion was made by Hannah Coy, and second by Jason Farmer to switch to Verizon and cancel AT&T.  Motion was carried.

o   Fire Board was reorganized as follows; a motion was made by Mike Timmons and second by Jason Farmer to keep Hannah Coy as secretary/treasurer-motion carried.  A motion was made by Hannah Coy, second by Jason Farmer, to make Mike Jones Chairman-motion carried.  A motion was made by Mike Jones, second my Hannah Coy, to make Jason Farmer Vice Chairman-motion carried.  Don Chase will be sitting on the board for Bellevue Township, member, and Jim Miller will be taken off for Assyria Township representative.

 

Municipalities Report:  None

 

Public Comment: 

 

Meeting adjourned:  8:30 pm

 

++++++++++++++++++++++++++++++++++++++++++++++++++++

 

 

                          Assyria Township Board Minutes

                                      May 1, 2017

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, May 1, 2017. The meeting was called to order at 7:30 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONERS REPORT:

-The board of Commissioners went to the Commission on Aging Building to view the buildings condition.  Demolition of the building had been considered two years ago.  They have discussed the possibilities of moving departments into other county buildings or building a new building, either way the cost will be about $ 5.5 million.  They are considering putting a request for a millage on the August ballot.

-Members of the public were not happy with the name selected for the Library, therefore, the name is being reconsidered.

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-The county has decided to go with the voting equipment from Dominion, based on their service history, ballot cost, and their equipment being approved by the state.

-The summary statement of the actual financial condition of the general fund at the end of the previous month, will be provided by the Treasurer.

-May 2, 2017, election is at Johnstown Township. 

 

TREASURER:

-Financial Statements presented

-Suggestion to check into changing the due date of the telephone and electric bills.

 

TRUSTEE: Nothing to report.

 

ASSESSOR: Absent

 

SUPERVISOR:

-Motion made by M. Timmons, Supported by A. Terry to increase the Sexton’s annual pay to $16,418.00. All members vote YES.

-Attended an intergovernmental workshop April 26, 2017, regarding Disaster recovery plans.

-M-Dot will be milling and filling M-66 from Baseline Road to Cox Road, May 8 until June. Questions or concerns contact: Dan Robert 269-998-6556.

-Union Cemetery meeting Thursday, June 15, 2017 at 7:00 p. m.

-The Assyria Township Building Committee (Gene Waterbury, Jim Miller, Beth Miller. Absent Heidi Bartha) met on April 8, 2017 to review bid proposals for an impending building project. Three bids were received.  One for $341,846.00; one for $338,000.00; and one for $348,118.00.

The Committee determined that all three bidders have comparable resources, communications, value-engineering skills, financial responsibility, experience and a good understanding of our building project aspiration, but that the costs presented are prohibitive and that negotiation was required.  On Wednesday April 12, the whole committee met with each bidder individually to identify potential cost reduction factors.  All bidders were asked to resubmit their bids. 

 

At this point in time, it is undetermined when the revised estimates will be available. If it is necessary to hold a Special meeting, a notice will be posted no less than 18 hours prior, on the Assyria Township Hall.  Otherwise the project and estimates will be discussed at the next board meeting on June 5, 2017 at 7:00 p.m.

-Amy Laverty-Meeker of Studio Aim Freelance Creativity has been paid for her work up to this point, however, if it is necessary to have revised prints drawn there would be an additional cost.

 

Motion made by B. Miller, Supported by J. Miller to pay Amy Laverty-Meeker up to $1,500.00 to make any print visions needed. All members vote YES.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS:

-It was determined that the $3,000.00 that has been being paid by the fire department for financial administration was not only used for billing Assyria Township’s residents for runs made, but it was also compensation for performing the other duties of the office. The township will need to make a decision as to charge the residents for fire services or not.

 

Meeting adjourned at 8:50 pm

 

Respectfully submitted, Annette Terry

Assyria Township Clerk

                                                

 

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  N O T I C E

 

A special meeting of the Assyria Township Building Committee will be held at 6 p.m. Monday 10, Tuesday 11 and Wednesday 12 April 2017 at the Assyria Township Hall at 8094 Tasker Road for the purpose of reviewing bid proposals for completeness, correctness, and suitability in relation to an impending building project.  The committee will interview bidders to help insure the most realistically equitable and practical information possible is made available to the Township Board for bid selection.

 

 

 

 

            ASSYRIA TOWNSHIP ANNUAL MEETING

                                  31 March 2017

                           MEETING OPENED AT 7:30 P.M.

 

 

Per MCL 41 Sections 8 & 95, the Assyria Township Board has by resolution on 3 January 2017 set Board annual salaries effective 1 April 2017 as follows:

 

Trustee salaries:      $1,393.00

Clerk salary:             $9,261.00

Treasure salary:     $10,660.00

Supervisor salary:    $6,630.00

 

The electors of this Township were given the opportunity to alter the amount of salary fixed by this resolution.  The floor was opened and Mr. Mike Boles availed himself of the opportunity. His motions to alter salaries as presented were defeated by voice vote of the electors.

 

The new Bellevue Community Fire Chief reported on the acquisition status of its new primary fire fighting apparatus, new and improved mutual aide agreements and the potential for folding the Bellevue Medical First Responder operation into the Fire Department to increase efficiency and cost reduction.

 

Adjourned at 7:50 p.m.

 

 

ASSYRIA TOWNSHIP FY2018 BUDGET HEARING

at the Assyria Township Hall on March 31, 2017. The meeting was called to order at 7:51 p.m.

 

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written.

 

FY2018 proposed budget presented.

 

Moved to the next regular meeting for vote.

 

           Meeting adjourned at 8:09 p.m.

 

 

 

Assyria Township Board Minutes

March 31, 2017

 

 

A regular meeting of the Assyria Township Board was held at the Assyria Township Hall on, March 31, 2017. The meeting was called to order at 8:10 p.m. and the Pledge of Allegiance was recited.

 

Members present: M. Timmons, B. Miller, J. Miller, E. Waterbury and A. Terry

 

COUNTY COMMISSIONER: Absent 

 

PUBLIC COMMENT: None

 

Previous minutes reviewed and approved as written. 

 

The bills were reviewed.  Motion by J. Miller, Support by B. Miller to pay the bills.

Roll call taken.  All members vote YES.

 

CLERK:

-Spoke to the Sexton in regard to flags remaining on graves, He was only aware of the one on his Grandfather’s grave and a few others family members had left on their love ones graves.

-Reminder there will be an election May 2, 2017, regarding Pennfield School.  Our Voters will be going to Johnstown Township Hall to vote. 

-Confirmed the date of the Special Meeting regarding the Assyria Township Hall Addition and Renovations project as April 13, 2017 at 7:00 pm, at the Assyria Town Hall. Notice of Special meeting  to be placed in the Reminder April 8, 2017.

-There has been a discrepancy in the Assyria Town Hall’s address. The correct address is:

8094 Tasker Road, Bellevue, MI.  Mailing address still remains as: P. O. Box 211, Bellevue, MI 49021.

-While reviewing the books, the Treasurer and clerk discovered no adjustment was made to reflect the Sexton’s pay increase of $48.00 per year. 

 

Motion made by M. Timmons, Supported by J. Miller to make the correction to the budget.

All members vote YES.

 

-The clerk has noticed that by waiting for board meetings to approve the phone, electric and gas bills, there are times we are either paying late fees or not taking advantage of discounts.

 

Motion made by A. Terry supported by G. Waterbury when it is to the townships advantage, to pay the phone, electric, and/or gas bills up to the amount of $500.00 per month prior to the board meeting.

 

TREASURER:

-Financial Statements presented.

-Bid deadline has been extended until April 7, 2017.

-Both the Treasurer and Trustee J. Miller have met with contractors at the hall for them to see the building.

-There has been discussion as to the location of the drain field for the new addition. Possibly bulldozing the high point to relocate the purposed drain field.

 

                                                               

 

 

 

 

 

 

 

Trustee:

-J. Miller stated we should wait until the back fill is done on the new addition, before any final decisions were made in regard to location of the drain filed or bulldozing options.

-Trees have been taken down.

 

-E. Waterbury: Nothing to report

 

 

ASSESSOR: Absent

 

SUPERVISOR:

-In regard to the Accident Fund Insurance the Supervisor would like a hard copy of the policy.

-Due to the treasurers expertise in the insurance industry the Supervisor would like the treasure to be the alternative contact in regard to the policy.

-We are up for renewal of the policy

 

Motion was made by B. Miller supported by M. Timmons to pay the renewal amount of $3,106.00.

Roll call taken. All members vote YES.

 

- MARCH Board of Review resulted in 14 petitions, 2 100% Vet exemptions, 2 assessed value reductions and 1 Tentative Tax reduction.  Plus the Assessor is to reassess 08-01-026-004-00 this year and apprise the supervisor of the results.

 

-Propose[MT1] d the possibility of eliminating a charge to residents for Fire suppression runs.  $3,000.00 per year is being paid to bill and collect for the calls made. If the residents were not charged for the service we could eliminate the cost of billing and collecting fee, which in turn would help build a community relationship with the Fire and Rescue. The fire department will provide more information at the next board meeting. 

-Requested thoughts on in regard to the Union Cemetery.

 

Motion made by B. Miller supported by G. Waterbury to table the subject until the next meeting, to gather more information.

 

Public Comment: None

 

NEW BUSINESS:  None

 

OLD BUSINESS:     The Board approved the FY2018 General Appropriations resolution by unanimous vote and the Supervisor declared the motion carried and the resolution duly adopted on this date of the 31st day of March, 2017.

 

Meeting adjourned at 9:45 pm.

 

Respectfully submitted, Annette Terry, Township Clerk

 


 [MT1]